Scanning with Optical Character Recognition (OCR)

Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth.

Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality or have a small type font, 400 dpi can be used as the maximum resolution.

The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch software and your Xerox scanner. The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc.

Note: Some of the illustrations in this section may not look exactly as they appear on your computer’s screen. The differences are minor and do not affect the steps to use the new features.

To scan with OCR:

1.Open the One Touch Properties window.

2.Select a text editing program in the Select Destination list, then select a text file format in the Select format panel.

For example, if you want to edit your document in Microsoft’s WordPad, select that application then choose a file format such as TEXT or RTF.

3.Click on OK to save the changes and close the One Touch Properties window.

4.Press or click the One Touch button you set to scan with OCR.

Your scanned pages appear in the Destination Application with the text ready for editing and other text processing.

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Xerox 4700 manual Scanning with Optical Character Recognition OCR

4700 specifications

The Xerox 4700 is a robust monochrome laser printer designed primarily for high-volume printing environments. This machine stands out due to its impressive speed, reliability, and quality, making it a go-to solution for businesses that need efficient document management capabilities.

One of the main features of the Xerox 4700 is its remarkable printing speed. With the capability of producing up to 120 pages per minute, it ensures that large print jobs are completed quickly without compromising quality. This high-speed performance is complemented by various media handling options, allowing users to print on a range of paper sizes, from standard letterhead to larger formats.

The Xerox 4700 employs advanced laser printing technology, which not only delivers sharp text and clear graphics but also maintains consistency across different print runs. The printer utilizes a high-capacity toner cartridge that can yield a significant number of pages, minimizing the frequency of toner changes and reducing operational costs.

In terms of connectivity, the Xerox 4700 is equipped with multiple options. Standard USB connectivity allows for straightforward direct connections, while optional network interfaces, such as Ethernet and Wi-Fi, enable seamless integration into various office setups. The printer supports various protocols, including TCP/IP, making it easy to incorporate into existing network architectures.

Additionally, the Xerox 4700 supports a suite of advanced printing solutions. Features such as Secure Print, which ensures sensitive documents are only printed when the user authenticates, enhance security in busy office environments. The printer also supports duplex printing, allowing for automatic double-sided printing, promoting paper savings and eco-friendly practices.

The user interface of the Xerox 4700 is designed for efficiency. With a clear and intuitive control panel, users can navigate through settings quickly, minimizing downtime. The printer also includes a full range of management features, providing administrators with tools to monitor usage, configure network settings, and perform maintenance tasks.

Overall, the Xerox 4700 is an ideal choice for organizations that require high-performance printing without sacrificing security or quality. Its combination of speed, efficiency, and advanced features makes it a valuable asset in any busy office environment, solidifying its reputation as a reliable workhorse in the realm of monochrome printing.