Xerox 4700 manual Smtp

SMTP

The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from One Touch. Please contact your server administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the SMTP server settings and user accounts is outside the scope of this document.

Supported file types—all image and text file formats, except HTML, are available when scanning to an SMTP server. Note that text file formats are only available if an OCR module or application is installed. Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed.

Destination type—the SMTP destination is classified as a “Email Link”. To make it available in the destination list, you must select Email on the Options tab in the One Touch Properties window.

All configuration of the SMTP server is done using the SMTP Settings tab in the Scan Configuration Properties window.

1.Open the Scan Configuration you want to modify for scanning to an SMTP server, or create a new Scan Configuration.

Select an existing configuration in which you have already specified your SMTP server information, and then click on the Copy button to create a new configuration using the settings of the current configuration.

2.Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.

•Protocol—select which protocol you want to use to transfer the scan to the server.

•Host—input the internet or intranet path of the server where you want to send the scanned documents. For example, smtp.company.com

•Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value to the appropriate default for the protocol.

•User account—input the user account name that has privileges to send email messages through the SMTP server.

•Password—input the password for the user account name you specified.

•Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name and password to send the message through the SMTP server.

82Xerox® DocuMate® 4700 User’s Guide