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Xerox 4700 manual Scanning to Multiple Destinations

Models: 4700

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Scanning to Multiple Destinations

Scanning to multiple destinations works the same as when scanning to a single destination, One Touch simply distributes the final scan to several destinations. This option is enabled separately for each One Touch button.

1.Open the One Touch Properties window and click on the Options tab.

2.Select Enable scanning to multiple destinations, then click back on the configuration tab.

3.Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination.

As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image.

102Xerox® DocuMate® 4700 User’s Guide

Image 102

Xerox 4700 manual Scanning to Multiple Destinations

Contents

Xerox DocuMate User GuideOneTouch 4.6 April 05-0867-000 Document Version 05-0867-000 April 4 Installation 1 SafetyScanner Setup Scanning and Configuring One Touch7 Scanning from TWAIN and WIA A Regulatory Information 9 Maintenance8 Scanning from ISIS Accessing the ISIS Interface in QuickScanCopy Regulations United States Canada Other Countries B Compliance InformationIndex USA & CanadaElectrical Information on page Emergency Power Off on page SafetySafety Introduction on page Operational Safety Information on page Maintenance Information on page Product Safety Certification on pageSafety Introduction Operational Safety Information Electrical Supply Warning - Electrical Safety InformationElectrical Information Disconnect DeviceEmergency Power Off Maintenance Information Product Safety Certification StandardUSA & Canada Environmental Health and Safety ContactsContact Information EuropeWelcome2 What’s in the Box on page System Requirements on pageDocumentation on page The Xerox DocuMate 4700 Scanner on page What’s in the Box Installation DiscWarranty Card System Requirements Pentium 4 PC or AMD equivalent withA VGA or SVGA Monitor Documentation The following printed documentation is provided in the boxDocument Pad Power JackThe Xerox DocuMate 4700 Scanner Scanner Lock20 Xerox DocuMate 4700 User’s Guide Scanner Setup Connect the Scanner Power Cord on pageUnpack and Assemble the Scanner on page Unpack and Assemble the Scanner 2. Lift the scanner lid22 Xerox DocuMate 4700 User’s Guide Xerox DocuMate 5. Close the scanner lid when you are finished4. Slide the locking tab to the unlocked position User’s Guide2. Plug the power cord into the power supply and into a wall outlet Connect the Scanner Power Cord1. Plug the power supply into the power port on the scanner 24 Xerox DocuMate 4700 User’s GuideInstalling Additional Applications on page Installation4Install the Software and Connect the Scanner on page Before You Begin on pagePlease make sure of the following before you begin installation Before You BeginInstall the Software and Connect the Scanner 7. Click Install now 5. On the Main menu, select Install software28 Xerox DocuMate 4700 User’s Guide Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing Visioneer One Touch 1. Click Next on the Welcome to the One Touch Setup Wizard 32 Xerox DocuMate 4700 User’s GuideInstalling Additional Applications SoftwareAbout the Software Software About the Software34 Xerox DocuMate 4700 User’s Guide View the User Guides Register Your Scanner Loading Documents to ScanScanning from the Flatbed Glass on page Scanning Interfaces on page Scanning from the Flatbed Glass 1. Lift the scanner cover and place an item face down on the glass38 Xerox DocuMate 4700 User’s Guide Scanning Interfaces 40 Xerox DocuMate 4700 User’s Guide Changing the Button Settings on page Configuring One TouchDefault One Touch Settings on page Selecting Options for One Touch on page Scan Configurations on page42 Xerox DocuMate 4700 User’s Guide Default One Touch Settings Features of the One Touch Button Panel Scan from the One Touch Button PanelLeft-click on a Destination Application icon to start scanning Scanner icon-click to open the scanner’s hardware propertiesRed “X”-click to close the One Touch panel The Button View The Detail ViewChanging the Button Settings Select a file formatscanning the item Xerox DocuMate User’s GuideSelecting Options for One Touch Page Technical Note Scan Configurations Scan Settings Tab Page Settings Tab Advanced Settings Tab Redaction Settings Tab Technical Note Black&WhiteClick the name to toggle between inches and millimeters Xerox DocuMateUser’s Guide File Formats Create Single Image FilesImage Formats BMP-the *.bmp bitmap format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats To select a JPEG file size To select a PDF file sizeText Formats To select a file type for the text formatConfigure Before Scan To Scan Using Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Technical NoteSetting the Folder and Options from One Touch Transfer to StorageStorage layout Setting the Folder from WindowsOpen storage folder when scan is complete Storage locationSetting Up Multiple Folders for Transfer to Storage Scanning to Multiple Folders7. Click the Storage Options tab 9. Select the folder you created for storing the scanned documents Xerox DocuMateUser’s Guide Scan to multiple storage folders Burn to CD-ROM 7. Make sure a blank CD is in the CD burner Printer or Fax 74 Xerox DocuMate 4700 User’s Guide PaperPort Select the destination folder for Scanned Documents Scan to the current PaperPort folderSharePoint SharePoint Link Log Viewer Xerox DocuMate User’s GuideFTP Transfer FTP Link Log Viewer SMTP SMTP Link Log Viewer 84 Xerox DocuMate 4700 User’s Guide Email Applications Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to One Touch Creating an HTML Web Page from Your Scanned Documents Still Image Client Technical Note 2. Open the Scanners and Cameras groupWindows Vista, 7 and 8-Hardware and Sound 1. Open the Windows Control PanelImage Editors Image Documents Properties Adding Image Editor Applications to One Touch Page 6. Click Browse to find the application you want to add to the list 3. Click on one of the default text editors such as WordPad4. Click on the Properties button Xerox DocuMate10. Click OK on the Link Properties window Send to Application Technical note Send to Application One Touch Scanning to Multiple Destinations Page Technical Note 5. Click on the option Use job separator when scanning multiple pages Scanning with Job SeparationSkip blank originals 6. Select one of the two job separation optionsTechnical Note Xerox DocuMate User’s GuideScanning with Optical Character Recognition OCR To select a file type for the text format Text FormatsWord Document-the .doc file format used by Microsoft Word 2. Right-click on the text format icon3. Choose the file type that you want for the text format Excel Spreadsheet-the .xls file format used by Microsoft ExcelPage Selecting One Touch OmniPage OCR Options The OCR Tab Creating Your Own Dictionaries To create a personal dictionary6. On the OCR Options window, click the button next to the menu arrow Here is an example of what the text file might look like Xerox5. Now open the OCR Options window MyDictionary is an example of a user dictionary 8. Click Add NewEditing User Dictionaries To edit a user dictionaryThe Format Tab Input Format Options Output Format Options2. Click OK or Apply Xerox DocuMateUser’s Guide One Touch with Visioneer Acuity Technology The Acuity Settings Page The summary of the scan settings also indicates Acuity settings Xerox DocuMateUser’s Guide Hardware Properties and Interface Behavior Please refer to Device Settings on page Device SettingsDriver Settings Please refer to Driver Settings on page126 Xerox DocuMate 4700 User’s Guide Document Source Configuration on page Accessing the Scanner Interface on pageUsing the Preview Window on page Document Settings on page Image Enhancements on pageA note about your scanner and the TWAIN standard Accessing the Scanner InterfaceChoosing TWAIN or WIA A note about your scanner and Microsoft WIA Windows Image AcquisitionScanning Using the Preview Window To use the preview windowScan Regions Creating custom scan regions Page Move, Resize, or Delete Regions Reordering Regions Move, Resize, or Delete a Blocked RegionClear All Regions Document Source Configuration Basic OptionsAdvanced Options The available color modes are Summary Xerox DocuMateUser’s Guide To save a new preset PresetsSave a Preset To modify an existing presetExporting Presets To rename a presetTo delete a preset 142 Xerox DocuMate 4700 User’s Guide Importing a Preset 3. Click on Open Skip-select this option to skip the preset with the duplicate nameA file browsing dialogue will open 144 Xerox DocuMate 4700 User’s GuideDocument Settings Disabled Options in this SectionSome resolution settings for typically scanned items are ResolutionChoosing resolution values Main Panel OptionsStandard document sizes Document SizeStraighten Image Custom document sizesRotate Image Clean Up EdgesAdvanced Panel Options Skip Blank OriginalsAutomatic Image Cropping Image Enhancements Disabled Options in this SectionMain Panel Options BrightnessChoosing brightness values See Advanced Panel Options on pageBlack background scanners ContrastColor image brightness examples Choosing contrast valuesChoosing gamma values GammaColor image contrast examples Technical noteTechnical note Invert ImageColor image gamma examples GammaMirror Image Bit Depth ReductionError diffusion, Bayer, and Halftone pattern Threshold and Dynamic thresholdFill Margin Holes Bayer dither scan - Close upColor Processing Panel Options Color DropoutPerform Color Correction DespeckleAdvanced Panel Options Filter Moiré ReductionWhite Level Black Level Connect to Another Scanner Click on the Application Settings tab Opening the TWAIN Interface Click on the Application Settings tabTWAIN Xerox DocuMate Example Document source configuration list for the Xerox DocuMate 166 Xerox DocuMate 4700 User’s GuideDriver Configuration Module ConfigurationDisabled Options in this Section Scanner maintenance Scanner ConfigurationPower adjustments Reordering the ModulesDevice Settings Scanner DetailsTo open the scanner hardware properties page Hardware Properties and Interface BehaviorPower Settings CountersColor correction General TWAIN DriverDriver Settings Application Settings OneTouch SettingsWIA Driver Accessing the ISIS Interface in QuickScan on page Scanning from ISISAccessing the ISIS Interface in QuickScan Uninstalling Your Scanner on page Maintenance9Cleaning the Scanner on page Troubleshooting on page Xerox DocuMate 4700 Scanner Specifications on pageCleaning the Scanner Cleaning the Scanner GlassTroubleshooting 3. When prompted, plug the USB cable back into the scanner 3. After the restart is complete, plug the power cable back in Unplug the power cable from the scanner, and then plug it back in1. Unplug the power cable from the scanner 2. Restart your computer If the scanner does not reconnectUninstalling Your Scanner Uninstalling the scanner driverUninstalling Visioneer Acuity Scanner dimensions Xerox DocuMate 4700 Scanner SpecificationsScanning resolution WeightPart Number Xerox DocuMate 4700 Parts ListPart Name USB CableRegulatory Information Basic Regulations on page Copy Regulations on pageBasic Regulations United States FCC RegulationsEuropean Union Other Regulations Turkey RoHS RegulationCopy Regulations United StatesCanada Previous military serviceOther Countries Compliance Information Product Recycling & Disposal on page Energy Star for the USA on pageProduct Recycling & Disposal USA & CanadaEuropean Union Energy Star for the USA 192 Xerox DocuMate 4700 User’s Guide Index Page Scan Settings Tab, 52 Scan to Folder Updates, 36 USB cable, 30 USB portTWAIN interface, 62, 63 TXT file format Index 196 Xerox DocuMate 4700 User’s Guide