Xerox 4700 Scanning to Multiple Folders, Setting Up Multiple Folders for Transfer to Storage

2.Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. Click on the setting you want the Storage location to be updated with.

–For all configurations—select this option to have the storage location, in all scan configurations Storage Options tabs, updated to use this location. Note that the storage Link Properties location will also update to use this location.

–For new and default configurations—select this option to have the One Touch Link Properties storage location updated. Any scan configurations that you have not previously updated, with custom storage locations, will also use this location.

–For configuration used by a button—when you select this option, another sub-menu will open to the right. The sub-menu will contain a list scanner buttons that are currently set to scan to the Transfer to Storage destination. Select the button you want updated to use this location. This option modifies only the scan configuration that is assigned to the button you select. If you have multiple One Touch 4.6 scanners installed, the first sub-menu will show a list of the currently connected scanners for you to select which scanner to update.

Note that this option is disabled if there is no scanner plugged in and turned on.

Scanning to Multiple Folders

When archiving documents with Transfer to Storage option, you can scan the documents to different folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.”

To scan to multiple folders, you create multiple configurations, each with a different storage location for the scanned documents. Scan one set of documents using the scan configuration with the appropriate storage location for that set. Then switch to another scan configuration and scan the next set of documents to store them in their folder.

Setting Up Multiple Folders for Transfer to Storage

1.Using Microsoft Windows, create the folders that you want to use for storing scanned items.

2.Open the One Touch Properties window.

3.Select Transfer to Storage as the Destination Application.

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User’s Guide