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Xerox 4700 manual Maintenance Information

Models: 4700

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Maintenance Information

1.Any operator product maintenance procedures will be described in the user documentation supplied with the product.

2.Do not carry out any maintenance on this product which is not described in the customer documentation.

3.Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition.

4.Use supplies and cleaning materials only as directed in this manual.

5.Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

6.Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals.

12Xerox® DocuMate® 4700 User’s Guide

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Xerox 4700 manual Maintenance Information

Contents

Xerox DocuMate User GuideOneTouch 4.6 April 05-0867-000 Document Version 05-0867-000 April 1 Safety Scanner Setup4 Installation Scanning and Configuring One Touch7 Scanning from TWAIN and WIA 9 Maintenance 8 Scanning from ISISA Regulatory Information Accessing the ISIS Interface in QuickScanB Compliance Information IndexCopy Regulations United States Canada Other Countries USA & CanadaSafety Safety Introduction on page Operational Safety Information on pageElectrical Information on page Emergency Power Off on page Maintenance Information on page Product Safety Certification on pageSafety Introduction Operational Safety Information Warning - Electrical Safety Information Electrical InformationElectrical Supply Disconnect DeviceEmergency Power Off Maintenance Information Product Safety Certification StandardEnvironmental Health and Safety Contacts Contact InformationUSA & Canada EuropeWelcome2 What’s in the Box on page System Requirements on pageDocumentation on page The Xerox DocuMate 4700 Scanner on page What’s in the Box Installation DiscWarranty Card System Requirements Pentium 4 PC or AMD equivalent withA VGA or SVGA Monitor Documentation The following printed documentation is provided in the boxPower Jack The Xerox DocuMate 4700 ScannerDocument Pad Scanner Lock20 Xerox DocuMate 4700 User’s Guide Scanner Setup Connect the Scanner Power Cord on pageUnpack and Assemble the Scanner on page Unpack and Assemble the Scanner 2. Lift the scanner lid22 Xerox DocuMate 4700 User’s Guide 5. Close the scanner lid when you are finished 4. Slide the locking tab to the unlocked positionXerox DocuMate User’s GuideConnect the Scanner Power Cord 1. Plug the power supply into the power port on the scanner2. Plug the power cord into the power supply and into a wall outlet 24 Xerox DocuMate 4700 User’s GuideInstallation4 Install the Software and Connect the Scanner on pageInstalling Additional Applications on page Before You Begin on pagePlease make sure of the following before you begin installation Before You BeginInstall the Software and Connect the Scanner 7. Click Install now 5. On the Main menu, select Install software28 Xerox DocuMate 4700 User’s Guide Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing Visioneer One Touch 1. Click Next on the Welcome to the One Touch Setup Wizard 32 Xerox DocuMate 4700 User’s GuideInstalling Additional Applications SoftwareAbout the Software Software About the Software34 Xerox DocuMate 4700 User’s Guide View the User Guides Register Your Scanner Loading Documents to ScanScanning from the Flatbed Glass on page Scanning Interfaces on page Scanning from the Flatbed Glass 1. Lift the scanner cover and place an item face down on the glass38 Xerox DocuMate 4700 User’s Guide Scanning Interfaces 40 Xerox DocuMate 4700 User’s Guide Configuring One Touch Default One Touch Settings on pageChanging the Button Settings on page Selecting Options for One Touch on page Scan Configurations on page42 Xerox DocuMate 4700 User’s Guide Default One Touch Settings Features of the One Touch Button Panel Scan from the One Touch Button PanelScanner icon-click to open the scanner’s hardware properties Red “X”-click to close the One Touch panel The Button ViewLeft-click on a Destination Application icon to start scanning The Detail ViewChanging the Button Settings Select a file formatscanning the item Xerox DocuMate User’s GuideSelecting Options for One Touch Page Technical Note Scan Configurations Scan Settings Tab Page Settings Tab Advanced Settings Tab Redaction Settings Tab Technical Note Black&WhiteClick the name to toggle between inches and millimeters Xerox DocuMateUser’s Guide File Formats Create Single Image FilesImage Formats BMP-the *.bmp bitmap format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats To select a JPEG file size To select a PDF file sizeText Formats To select a file type for the text formatConfigure Before Scan To Scan Using Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Technical NoteSetting the Folder and Options from One Touch Transfer to StorageSetting the Folder from Windows Open storage folder when scan is completeStorage layout Storage locationSetting Up Multiple Folders for Transfer to Storage Scanning to Multiple Folders7. Click the Storage Options tab 9. Select the folder you created for storing the scanned documents Xerox DocuMateUser’s Guide Scan to multiple storage folders Burn to CD-ROM 7. Make sure a blank CD is in the CD burner Printer or Fax 74 Xerox DocuMate 4700 User’s Guide PaperPort Select the destination folder for Scanned Documents Scan to the current PaperPort folderSharePoint SharePoint Link Log Viewer Xerox DocuMate User’s GuideFTP Transfer FTP Link Log Viewer SMTP SMTP Link Log Viewer 84 Xerox DocuMate 4700 User’s Guide Email Applications Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to One Touch Creating an HTML Web Page from Your Scanned Documents Still Image Client 2. Open the Scanners and Cameras group Windows Vista, 7 and 8-Hardware and SoundTechnical Note 1. Open the Windows Control PanelImage Editors Image Documents Properties Adding Image Editor Applications to One Touch Page 3. Click on one of the default text editors such as WordPad 4. Click on the Properties button6. Click Browse to find the application you want to add to the list Xerox DocuMate10. Click OK on the Link Properties window Send to Application Technical note Send to Application One Touch Scanning to Multiple Destinations Page Technical Note 5. Click on the option Use job separator when scanning multiple pages Scanning with Job SeparationSkip blank originals 6. Select one of the two job separation optionsTechnical Note Xerox DocuMate User’s GuideScanning with Optical Character Recognition OCR To select a file type for the text format Text Formats2. Right-click on the text format icon 3. Choose the file type that you want for the text formatWord Document-the .doc file format used by Microsoft Word Excel Spreadsheet-the .xls file format used by Microsoft ExcelPage Selecting One Touch OmniPage OCR Options The OCR Tab Creating Your Own Dictionaries To create a personal dictionaryHere is an example of what the text file might look like Xerox 5. Now open the OCR Options window6. On the OCR Options window, click the button next to the menu arrow MyDictionary is an example of a user dictionary 8. Click Add NewEditing User Dictionaries To edit a user dictionaryThe Format Tab Input Format Options Output Format Options2. Click OK or Apply Xerox DocuMateUser’s Guide One Touch with Visioneer Acuity Technology The Acuity Settings Page The summary of the scan settings also indicates Acuity settings Xerox DocuMateUser’s Guide Hardware Properties and Interface Behavior Device Settings Driver SettingsPlease refer to Device Settings on page Please refer to Driver Settings on page126 Xerox DocuMate 4700 User’s Guide Accessing the Scanner Interface on page Using the Preview Window on pageDocument Source Configuration on page Document Settings on page Image Enhancements on pageAccessing the Scanner Interface Choosing TWAIN or WIAA note about your scanner and the TWAIN standard A note about your scanner and Microsoft WIA Windows Image AcquisitionScanning Using the Preview Window To use the preview windowScan Regions Creating custom scan regions Page Move, Resize, or Delete Regions Reordering Regions Move, Resize, or Delete a Blocked RegionClear All Regions Document Source Configuration Basic OptionsAdvanced Options The available color modes are Summary Xerox DocuMateUser’s Guide Presets Save a PresetTo save a new preset To modify an existing presetExporting Presets To rename a presetTo delete a preset 142 Xerox DocuMate 4700 User’s Guide Importing a Preset Skip-select this option to skip the preset with the duplicate name A file browsing dialogue will open3. Click on Open 144 Xerox DocuMate 4700 User’s GuideDocument Settings Disabled Options in this SectionResolution Choosing resolution valuesSome resolution settings for typically scanned items are Main Panel OptionsDocument Size Straighten ImageStandard document sizes Custom document sizesClean Up Edges Advanced Panel OptionsRotate Image Skip Blank OriginalsAutomatic Image Cropping Image Enhancements Disabled Options in this SectionBrightness Choosing brightness valuesMain Panel Options See Advanced Panel Options on pageContrast Color image brightness examplesBlack background scanners Choosing contrast valuesGamma Color image contrast examplesChoosing gamma values Technical noteInvert Image Color image gamma examplesTechnical note GammaMirror Image Bit Depth ReductionError diffusion, Bayer, and Halftone pattern Threshold and Dynamic thresholdFill Margin Holes Bayer dither scan - Close upColor Processing Panel Options Color DropoutPerform Color Correction DespeckleAdvanced Panel Options Filter Moiré ReductionWhite Level Black Level Connect to Another Scanner Click on the Application Settings tab Opening the TWAIN Interface Click on the Application Settings tabTWAIN Xerox DocuMate Example Document source configuration list for the Xerox DocuMate 166 Xerox DocuMate 4700 User’s GuideDriver Configuration Module ConfigurationDisabled Options in this Section Scanner Configuration Power adjustmentsScanner maintenance Reordering the ModulesScanner Details To open the scanner hardware properties pageDevice Settings Hardware Properties and Interface BehaviorPower Settings CountersColor correction General TWAIN DriverDriver Settings Application Settings OneTouch SettingsWIA Driver Accessing the ISIS Interface in QuickScan on page Scanning from ISISAccessing the ISIS Interface in QuickScan Maintenance9 Cleaning the Scanner on page Troubleshooting on pageUninstalling Your Scanner on page Xerox DocuMate 4700 Scanner Specifications on pageCleaning the Scanner Cleaning the Scanner GlassTroubleshooting 3. When prompted, plug the USB cable back into the scanner Unplug the power cable from the scanner, and then plug it back in 1. Unplug the power cable from the scanner 2. Restart your computer3. After the restart is complete, plug the power cable back in If the scanner does not reconnectUninstalling Your Scanner Uninstalling the scanner driverUninstalling Visioneer Acuity Xerox DocuMate 4700 Scanner Specifications Scanning resolutionScanner dimensions WeightXerox DocuMate 4700 Parts List Part NamePart Number USB CableRegulatory Information Basic Regulations on page Copy Regulations on pageBasic Regulations United States FCC RegulationsEuropean Union Other Regulations Turkey RoHS RegulationCopy Regulations United StatesCanada Previous military serviceOther Countries Compliance Information Product Recycling & Disposal on page Energy Star for the USA on pageProduct Recycling & Disposal USA & CanadaEuropean Union Energy Star for the USA 192 Xerox DocuMate 4700 User’s Guide Index Page Scan Settings Tab, 52 Scan to Folder Updates, 36 USB cable, 30 USB portTWAIN interface, 62, 63 TXT file format Index 196 Xerox DocuMate 4700 User’s Guide