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Xerox 4700 manual Scanning Interfaces

Models: 4700

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Scanning Interfaces

If you selected the recommended installation options, then you have several different options to scan with your Xerox DocuMate 4700 scanner.

•One Touch—When you press one of the scanner buttons, documents are scanned using the scan settings assigned to the button you selected. The scanned images are then sent to a destination on your computer or network drive.

•One Touch Button Panel—Use this scan option when you want to scan from the computer screen. Scanning from the on-screen One Touch Button Panel is the same as selecting a scanning option on the scanner, except you click an icon that represents the function number.

•TWAIN Interface—This option uses your scanner’s TWAIN interface to scan. Select scanning options before scanning, put the document in the scanner, then click the Scan button in the TWAIN interface window.

•ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the document in the scanner, then click the Preview Scan button in the ISIS window.

Xerox® DocuMate® 4700	39
User’s Guide

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Xerox 4700 manual Scanning Interfaces

Contents

Xerox DocuMate User GuideOneTouch 4.6 April 05-0867-000 Document Version 05-0867-000 April Scanning and Configuring One Touch 1 SafetyScanner Setup 4 Installation7 Scanning from TWAIN and WIA Accessing the ISIS Interface in QuickScan 9 Maintenance8 Scanning from ISIS A Regulatory InformationUSA & Canada B Compliance InformationIndex Copy Regulations United States Canada Other CountriesMaintenance Information on page Product Safety Certification on page SafetySafety Introduction on page Operational Safety Information on page Electrical Information on page Emergency Power Off on pageSafety Introduction Operational Safety Information Disconnect Device Warning - Electrical Safety InformationElectrical Information Electrical SupplyEmergency Power Off Maintenance Information Standard Product Safety CertificationEurope Environmental Health and Safety ContactsContact Information USA & CanadaWelcome2 What’s in the Box on page System Requirements on pageDocumentation on page The Xerox DocuMate 4700 Scanner on page What’s in the Box Installation DiscWarranty Card System Requirements Pentium 4 PC or AMD equivalent withA VGA or SVGA Monitor The following printed documentation is provided in the box DocumentationScanner Lock Power JackThe Xerox DocuMate 4700 Scanner Document Pad20 Xerox DocuMate 4700 User’s Guide Scanner Setup Connect the Scanner Power Cord on pageUnpack and Assemble the Scanner on page Unpack and Assemble the Scanner 2. Lift the scanner lid22 Xerox DocuMate 4700 User’s Guide User’s Guide 5. Close the scanner lid when you are finished4. Slide the locking tab to the unlocked position Xerox DocuMate24 Xerox DocuMate 4700 User’s Guide Connect the Scanner Power Cord1. Plug the power supply into the power port on the scanner 2. Plug the power cord into the power supply and into a wall outletBefore You Begin on page Installation4Install the Software and Connect the Scanner on page Installing Additional Applications on pageBefore You Begin Please make sure of the following before you begin installationInstall the Software and Connect the Scanner 7. Click Install now 5. On the Main menu, select Install software28 Xerox DocuMate 4700 User’s Guide Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing Visioneer One Touch 32 Xerox DocuMate 4700 User’s Guide 1. Click Next on the Welcome to the One Touch Setup WizardInstalling Additional Applications SoftwareAbout the Software Software About the Software34 Xerox DocuMate 4700 User’s Guide View the User Guides Register Your Scanner Loading Documents to ScanScanning from the Flatbed Glass on page Scanning Interfaces on page Scanning from the Flatbed Glass 1. Lift the scanner cover and place an item face down on the glass38 Xerox DocuMate 4700 User’s Guide Scanning Interfaces 40 Xerox DocuMate 4700 User’s Guide Selecting Options for One Touch on page Scan Configurations on page Configuring One TouchDefault One Touch Settings on page Changing the Button Settings on page42 Xerox DocuMate 4700 User’s Guide Default One Touch Settings Scan from the One Touch Button Panel Features of the One Touch Button PanelThe Detail View Scanner icon-click to open the scanner’s hardware propertiesRed “X”-click to close the One Touch panel The Button View Left-click on a Destination Application icon to start scanningChanging the Button Settings Select a file formatscanning the item User’s Guide Xerox DocuMateSelecting Options for One Touch Page Technical Note Scan Configurations Scan Settings Tab Page Settings Tab Advanced Settings Tab Redaction Settings Tab Black&White Technical NoteClick the name to toggle between inches and millimeters Xerox DocuMateUser’s Guide File Formats Create Single Image FilesImage Formats BMP-the *.bmp bitmap format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats To select a PDF file size To select a JPEG file sizeTo select a file type for the text format Text FormatsTo Scan Using Configure Before Scan Configure Before ScanCanceling a Configure Before Scan Technical Note Open Scanned DocumentsTransfer to Storage Setting the Folder and Options from One TouchStorage location Setting the Folder from WindowsOpen storage folder when scan is complete Storage layoutScanning to Multiple Folders Setting Up Multiple Folders for Transfer to Storage7. Click the Storage Options tab 9. Select the folder you created for storing the scanned documents Xerox DocuMateUser’s Guide Scan to multiple storage folders Burn to CD-ROM 7. Make sure a blank CD is in the CD burner Printer or Fax 74 Xerox DocuMate 4700 User’s Guide PaperPort Scan to the current PaperPort folder Select the destination folder for Scanned DocumentsSharePoint SharePoint Link Log Viewer User’s Guide Xerox DocuMateFTP Transfer FTP Link Log Viewer SMTP SMTP Link Log Viewer 84 Xerox DocuMate 4700 User’s Guide Email Applications Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to One Touch Creating an HTML Web Page from Your Scanned Documents Still Image Client 1. Open the Windows Control Panel 2. Open the Scanners and Cameras groupWindows Vista, 7 and 8-Hardware and Sound Technical NoteImage Editors Image Documents Properties Adding Image Editor Applications to One Touch Page Xerox DocuMate 3. Click on one of the default text editors such as WordPad4. Click on the Properties button 6. Click Browse to find the application you want to add to the list10. Click OK on the Link Properties window Send to Application Technical note Send to Application One Touch Scanning to Multiple Destinations Page Technical Note Scanning with Job Separation 5. Click on the option Use job separator when scanning multiple pagesSkip blank originals 6. Select one of the two job separation optionsTechnical Note User’s Guide Xerox DocuMateScanning with Optical Character Recognition OCR Text Formats To select a file type for the text formatExcel Spreadsheet-the .xls file format used by Microsoft Excel 2. Right-click on the text format icon3. Choose the file type that you want for the text format Word Document-the .doc file format used by Microsoft WordPage Selecting One Touch OmniPage OCR Options The OCR Tab To create a personal dictionary Creating Your Own DictionariesMyDictionary is an example of a user dictionary 8. Click Add New Here is an example of what the text file might look like Xerox5. Now open the OCR Options window 6. On the OCR Options window, click the button next to the menu arrowTo edit a user dictionary Editing User DictionariesThe Format Tab Output Format Options Input Format Options2. Click OK or Apply Xerox DocuMateUser’s Guide One Touch with Visioneer Acuity Technology The Acuity Settings Page The summary of the scan settings also indicates Acuity settings Xerox DocuMateUser’s Guide Hardware Properties and Interface Behavior Please refer to Driver Settings on page Device SettingsDriver Settings Please refer to Device Settings on page126 Xerox DocuMate 4700 User’s Guide Document Settings on page Image Enhancements on page Accessing the Scanner Interface on pageUsing the Preview Window on page Document Source Configuration on pageA note about your scanner and Microsoft WIA Windows Image Acquisition Accessing the Scanner InterfaceChoosing TWAIN or WIA A note about your scanner and the TWAIN standardScanning To use the preview window Using the Preview WindowScan Regions Creating custom scan regions Page Move, Resize, or Delete Regions Move, Resize, or Delete a Blocked Region Reordering RegionsClear All Regions Document Source Configuration Basic OptionsAdvanced Options The available color modes are Summary Xerox DocuMateUser’s Guide To modify an existing preset PresetsSave a Preset To save a new presetExporting Presets To rename a presetTo delete a preset 142 Xerox DocuMate 4700 User’s Guide Importing a Preset 144 Xerox DocuMate 4700 User’s Guide Skip-select this option to skip the preset with the duplicate nameA file browsing dialogue will open 3. Click on OpenDisabled Options in this Section Document SettingsMain Panel Options ResolutionChoosing resolution values Some resolution settings for typically scanned items areCustom document sizes Document SizeStraighten Image Standard document sizesSkip Blank Originals Clean Up EdgesAdvanced Panel Options Rotate ImageAutomatic Image Cropping Disabled Options in this Section Image EnhancementsSee Advanced Panel Options on page BrightnessChoosing brightness values Main Panel OptionsChoosing contrast values ContrastColor image brightness examples Black background scannersTechnical note GammaColor image contrast examples Choosing gamma valuesGamma Invert ImageColor image gamma examples Technical noteBit Depth Reduction Mirror ImageThreshold and Dynamic threshold Error diffusion, Bayer, and Halftone patternBayer dither scan - Close up Fill Margin HolesColor Dropout Color Processing Panel OptionsPerform Color Correction DespeckleAdvanced Panel Options Filter Moiré ReductionWhite Level Black Level Connect to Another Scanner Click on the Application Settings tab Click on the Application Settings tab Opening the TWAIN InterfaceTWAIN Xerox DocuMate 166 Xerox DocuMate 4700 User’s Guide Example Document source configuration list for the Xerox DocuMateDriver Configuration Module ConfigurationDisabled Options in this Section Reordering the Modules Scanner ConfigurationPower adjustments Scanner maintenanceHardware Properties and Interface Behavior Scanner DetailsTo open the scanner hardware properties page Device SettingsPower Settings CountersColor correction General TWAIN DriverDriver Settings Application Settings OneTouch SettingsWIA Driver Scanning from ISIS Accessing the ISIS Interface in QuickScan on pageAccessing the ISIS Interface in QuickScan Xerox DocuMate 4700 Scanner Specifications on page Maintenance9Cleaning the Scanner on page Troubleshooting on page Uninstalling Your Scanner on pageCleaning the Scanner Glass Cleaning the ScannerTroubleshooting 3. When prompted, plug the USB cable back into the scanner If the scanner does not reconnect Unplug the power cable from the scanner, and then plug it back in1. Unplug the power cable from the scanner 2. Restart your computer 3. After the restart is complete, plug the power cable back inUninstalling Your Scanner Uninstalling the scanner driverUninstalling Visioneer Acuity Weight Xerox DocuMate 4700 Scanner SpecificationsScanning resolution Scanner dimensionsUSB Cable Xerox DocuMate 4700 Parts ListPart Name Part NumberBasic Regulations on page Copy Regulations on page Regulatory InformationBasic Regulations United States FCC RegulationsEuropean Union Turkey RoHS Regulation Other RegulationsUnited States Copy RegulationsPrevious military service CanadaOther Countries Product Recycling & Disposal on page Energy Star for the USA on page Compliance InformationProduct Recycling & Disposal USA & CanadaEuropean Union Energy Star for the USA 192 Xerox DocuMate 4700 User’s Guide Index Page Scan Settings Tab, 52 Scan to Folder Updates, 36 USB cable, 30 USB portTWAIN interface, 62, 63 TXT file format 196 Xerox DocuMate 4700 User’s Guide Index