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Xerox 4700 manual Select the folder you created for storing the scanned documents, Xerox DocuMate

Models: 4700

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9.Select the folder you created for storing the scanned documents.

10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”

11.Click OK. The new configuration is now listed as a Transfer to Storage configuration.

12.Repeat the process to create additional new configurations, such as one named “Personal Receipts.”

Note: Make sure to designate separate folders as the Storage Locations for each new configuration.

Xerox® DocuMate® 4700	69
User’s Guide

Image 69

Xerox 4700 manual Select the folder you created for storing the scanned documents, Xerox DocuMate, User’s Guide

Contents

Xerox DocuMate User GuideOneTouch 4.6 April 05-0867-000 Document Version 05-0867-000 April Scanner Setup 1 Safety4 Installation Scanning and Configuring One Touch7 Scanning from TWAIN and WIA 8 Scanning from ISIS 9 MaintenanceA Regulatory Information Accessing the ISIS Interface in QuickScanIndex B Compliance InformationCopy Regulations United States Canada Other Countries USA & CanadaSafety Introduction on page Operational Safety Information on page SafetyElectrical Information on page Emergency Power Off on page Maintenance Information on page Product Safety Certification on pageSafety Introduction Operational Safety Information Electrical Information Warning - Electrical Safety InformationElectrical Supply Disconnect DeviceEmergency Power Off Maintenance Information Standard Product Safety CertificationContact Information Environmental Health and Safety ContactsUSA & Canada EuropeWelcome2 What’s in the Box on page System Requirements on pageDocumentation on page The Xerox DocuMate 4700 Scanner on page What’s in the Box Installation DiscWarranty Card System Requirements Pentium 4 PC or AMD equivalent withA VGA or SVGA Monitor The following printed documentation is provided in the box DocumentationThe Xerox DocuMate 4700 Scanner Power JackDocument Pad Scanner Lock20 Xerox DocuMate 4700 User’s Guide Scanner Setup Connect the Scanner Power Cord on pageUnpack and Assemble the Scanner on page Unpack and Assemble the Scanner 2. Lift the scanner lid22 Xerox DocuMate 4700 User’s Guide 4. Slide the locking tab to the unlocked position 5. Close the scanner lid when you are finishedXerox DocuMate User’s Guide1. Plug the power supply into the power port on the scanner Connect the Scanner Power Cord2. Plug the power cord into the power supply and into a wall outlet 24 Xerox DocuMate 4700 User’s GuideInstall the Software and Connect the Scanner on page Installation4Installing Additional Applications on page Before You Begin on pageBefore You Begin Please make sure of the following before you begin installationInstall the Software and Connect the Scanner 7. Click Install now 5. On the Main menu, select Install software28 Xerox DocuMate 4700 User’s Guide Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing Visioneer One Touch 32 Xerox DocuMate 4700 User’s Guide 1. Click Next on the Welcome to the One Touch Setup WizardInstalling Additional Applications SoftwareAbout the Software Software About the Software34 Xerox DocuMate 4700 User’s Guide View the User Guides Register Your Scanner Loading Documents to ScanScanning from the Flatbed Glass on page Scanning Interfaces on page Scanning from the Flatbed Glass 1. Lift the scanner cover and place an item face down on the glass38 Xerox DocuMate 4700 User’s Guide Scanning Interfaces 40 Xerox DocuMate 4700 User’s Guide Default One Touch Settings on page Configuring One TouchChanging the Button Settings on page Selecting Options for One Touch on page Scan Configurations on page42 Xerox DocuMate 4700 User’s Guide Default One Touch Settings Scan from the One Touch Button Panel Features of the One Touch Button PanelRed “X”-click to close the One Touch panel The Button View Scanner icon-click to open the scanner’s hardware propertiesLeft-click on a Destination Application icon to start scanning The Detail ViewChanging the Button Settings Select a file formatscanning the item User’s Guide Xerox DocuMateSelecting Options for One Touch Page Technical Note Scan Configurations Scan Settings Tab Page Settings Tab Advanced Settings Tab Redaction Settings Tab Black&White Technical NoteClick the name to toggle between inches and millimeters Xerox DocuMateUser’s Guide File Formats Create Single Image FilesImage Formats BMP-the *.bmp bitmap format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats To select a PDF file size To select a JPEG file sizeTo select a file type for the text format Text FormatsTo Scan Using Configure Before Scan Configure Before ScanCanceling a Configure Before Scan Technical Note Open Scanned DocumentsTransfer to Storage Setting the Folder and Options from One TouchOpen storage folder when scan is complete Setting the Folder from WindowsStorage layout Storage locationScanning to Multiple Folders Setting Up Multiple Folders for Transfer to Storage7. Click the Storage Options tab 9. Select the folder you created for storing the scanned documents Xerox DocuMateUser’s Guide Scan to multiple storage folders Burn to CD-ROM 7. Make sure a blank CD is in the CD burner Printer or Fax 74 Xerox DocuMate 4700 User’s Guide PaperPort Scan to the current PaperPort folder Select the destination folder for Scanned DocumentsSharePoint SharePoint Link Log Viewer User’s Guide Xerox DocuMateFTP Transfer FTP Link Log Viewer SMTP SMTP Link Log Viewer 84 Xerox DocuMate 4700 User’s Guide Email Applications Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to One Touch Creating an HTML Web Page from Your Scanned Documents Still Image Client Windows Vista, 7 and 8-Hardware and Sound 2. Open the Scanners and Cameras groupTechnical Note 1. Open the Windows Control PanelImage Editors Image Documents Properties Adding Image Editor Applications to One Touch Page 4. Click on the Properties button 3. Click on one of the default text editors such as WordPad6. Click Browse to find the application you want to add to the list Xerox DocuMate10. Click OK on the Link Properties window Send to Application Technical note Send to Application One Touch Scanning to Multiple Destinations Page Technical Note Scanning with Job Separation 5. Click on the option Use job separator when scanning multiple pagesSkip blank originals 6. Select one of the two job separation optionsTechnical Note User’s Guide Xerox DocuMateScanning with Optical Character Recognition OCR Text Formats To select a file type for the text format3. Choose the file type that you want for the text format 2. Right-click on the text format iconWord Document-the .doc file format used by Microsoft Word Excel Spreadsheet-the .xls file format used by Microsoft ExcelPage Selecting One Touch OmniPage OCR Options The OCR Tab To create a personal dictionary Creating Your Own Dictionaries5. Now open the OCR Options window Here is an example of what the text file might look like Xerox6. On the OCR Options window, click the button next to the menu arrow MyDictionary is an example of a user dictionary 8. Click Add NewTo edit a user dictionary Editing User DictionariesThe Format Tab Output Format Options Input Format Options2. Click OK or Apply Xerox DocuMateUser’s Guide One Touch with Visioneer Acuity Technology The Acuity Settings Page The summary of the scan settings also indicates Acuity settings Xerox DocuMateUser’s Guide Hardware Properties and Interface Behavior Driver Settings Device SettingsPlease refer to Device Settings on page Please refer to Driver Settings on page126 Xerox DocuMate 4700 User’s Guide Using the Preview Window on page Accessing the Scanner Interface on pageDocument Source Configuration on page Document Settings on page Image Enhancements on pageChoosing TWAIN or WIA Accessing the Scanner InterfaceA note about your scanner and the TWAIN standard A note about your scanner and Microsoft WIA Windows Image AcquisitionScanning To use the preview window Using the Preview WindowScan Regions Creating custom scan regions Page Move, Resize, or Delete Regions Move, Resize, or Delete a Blocked Region Reordering RegionsClear All Regions Document Source Configuration Basic OptionsAdvanced Options The available color modes are Summary Xerox DocuMateUser’s Guide Save a Preset PresetsTo save a new preset To modify an existing presetExporting Presets To rename a presetTo delete a preset 142 Xerox DocuMate 4700 User’s Guide Importing a Preset A file browsing dialogue will open Skip-select this option to skip the preset with the duplicate name3. Click on Open 144 Xerox DocuMate 4700 User’s GuideDisabled Options in this Section Document SettingsChoosing resolution values ResolutionSome resolution settings for typically scanned items are Main Panel OptionsStraighten Image Document SizeStandard document sizes Custom document sizesAdvanced Panel Options Clean Up EdgesRotate Image Skip Blank OriginalsAutomatic Image Cropping Disabled Options in this Section Image EnhancementsChoosing brightness values BrightnessMain Panel Options See Advanced Panel Options on pageColor image brightness examples ContrastBlack background scanners Choosing contrast valuesColor image contrast examples GammaChoosing gamma values Technical noteColor image gamma examples Invert ImageTechnical note GammaBit Depth Reduction Mirror ImageThreshold and Dynamic threshold Error diffusion, Bayer, and Halftone patternBayer dither scan - Close up Fill Margin HolesColor Dropout Color Processing Panel OptionsPerform Color Correction DespeckleAdvanced Panel Options Filter Moiré ReductionWhite Level Black Level Connect to Another Scanner Click on the Application Settings tab Click on the Application Settings tab Opening the TWAIN InterfaceTWAIN Xerox DocuMate 166 Xerox DocuMate 4700 User’s Guide Example Document source configuration list for the Xerox DocuMateDriver Configuration Module ConfigurationDisabled Options in this Section Power adjustments Scanner ConfigurationScanner maintenance Reordering the ModulesTo open the scanner hardware properties page Scanner DetailsDevice Settings Hardware Properties and Interface BehaviorPower Settings CountersColor correction General TWAIN DriverDriver Settings Application Settings OneTouch SettingsWIA Driver Scanning from ISIS Accessing the ISIS Interface in QuickScan on pageAccessing the ISIS Interface in QuickScan Cleaning the Scanner on page Troubleshooting on page Maintenance9Uninstalling Your Scanner on page Xerox DocuMate 4700 Scanner Specifications on pageCleaning the Scanner Glass Cleaning the ScannerTroubleshooting 3. When prompted, plug the USB cable back into the scanner 1. Unplug the power cable from the scanner 2. Restart your computer Unplug the power cable from the scanner, and then plug it back in3. After the restart is complete, plug the power cable back in If the scanner does not reconnectUninstalling Your Scanner Uninstalling the scanner driverUninstalling Visioneer Acuity Scanning resolution Xerox DocuMate 4700 Scanner SpecificationsScanner dimensions WeightPart Name Xerox DocuMate 4700 Parts ListPart Number USB CableBasic Regulations on page Copy Regulations on page Regulatory InformationBasic Regulations United States FCC RegulationsEuropean Union Turkey RoHS Regulation Other RegulationsUnited States Copy RegulationsPrevious military service CanadaOther Countries Product Recycling & Disposal on page Energy Star for the USA on page Compliance InformationProduct Recycling & Disposal USA & CanadaEuropean Union Energy Star for the USA 192 Xerox DocuMate 4700 User’s Guide Index Page Scan Settings Tab, 52 Scan to Folder Updates, 36 USB cable, 30 USB portTWAIN interface, 62, 63 TXT file format 196 Xerox DocuMate 4700 User’s Guide Index