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Xerox manual Right-click on the text format icon, Xerox DocuMate 4700 User’s Guide

Models: 4700

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2.Right-click on the text format icon.

Example menu for the TEXT format when the Destination Application is Microsoft Word.

Example menu for the TEXT format when the Destination Application is a Storage location.

3.Choose the file type that you want for the text format.

Your selection of a file type pertains only to the Destination Application currently selected on the One Touch Properties window. Other Destination Applications that have a text option selected as the Page Format are not affected.

Simple Text—the .txt file format. Text with no formatting; used by the standard Microsoft Notepad application.

Rich Text Format—the .rtf file format. Text that retains formatting when converted. Available with Microsoft WordPad and Word.

Word Document—the .doc file format used by Microsoft Word.

Comma Delimited—the .csv file format; used for database or spreadsheet data with fields, when the document is converted into editable text the fields are maintained.

Excel Spreadsheet—the .xls file format used by Microsoft Excel.

HTML Document—the .htm file format used to create web pages.

Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching.

110Xerox® DocuMate® 4700 User’s Guide

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Contents

OneTouch 4.6 April 05-0867-000 Xerox DocuMateUser Guide Document Version 05-0867-000 April 4 Installation 1 SafetyScanner Setup Scanning and Configuring One Touch7 Scanning from TWAIN and WIA A Regulatory Information 9 Maintenance8 Scanning from ISIS Accessing the ISIS Interface in QuickScanCopy Regulations United States Canada Other Countries B Compliance InformationIndex USA & CanadaElectrical Information on page Emergency Power Off on page SafetySafety Introduction on page Operational Safety Information on page Maintenance Information on page Product Safety Certification on pageSafety Introduction Operational Safety Information Electrical Supply Warning - Electrical Safety InformationElectrical Information Disconnect DeviceEmergency Power Off Maintenance Information Product Safety Certification StandardUSA & Canada Environmental Health and Safety ContactsContact Information EuropeDocumentation on page The Xerox DocuMate 4700 Scanner on page Welcome2What’s in the Box on page System Requirements on page Warranty Card What’s in the BoxInstallation Disc A VGA or SVGA Monitor System RequirementsPentium 4 PC or AMD equivalent with Documentation The following printed documentation is provided in the boxDocument Pad Power JackThe Xerox DocuMate 4700 Scanner Scanner Lock20 Xerox DocuMate 4700 User’s Guide Unpack and Assemble the Scanner on page Scanner SetupConnect the Scanner Power Cord on page 22 Xerox DocuMate 4700 User’s Guide Unpack and Assemble the Scanner2. Lift the scanner lid Xerox DocuMate 5. Close the scanner lid when you are finished4. Slide the locking tab to the unlocked position User’s Guide2. Plug the power cord into the power supply and into a wall outlet Connect the Scanner Power Cord1. Plug the power supply into the power port on the scanner 24 Xerox DocuMate 4700 User’s GuideInstalling Additional Applications on page Installation4Install the Software and Connect the Scanner on page Before You Begin on pagePlease make sure of the following before you begin installation Before You BeginInstall the Software and Connect the Scanner 28 Xerox DocuMate 4700 User’s Guide 7. Click Install now5. On the Main menu, select Install software Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing Visioneer One Touch 1. Click Next on the Welcome to the One Touch Setup Wizard 32 Xerox DocuMate 4700 User’s GuideAbout the Software Installing Additional ApplicationsSoftware 34 Xerox DocuMate 4700 User’s Guide SoftwareAbout the Software View the User Guides Register Your Scanner Scanning from the Flatbed Glass on page Scanning Interfaces on page Loading Documents toScan 38 Xerox DocuMate 4700 User’s Guide Scanning from the Flatbed Glass1. Lift the scanner cover and place an item face down on the glass Scanning Interfaces 40 Xerox DocuMate 4700 User’s Guide Changing the Button Settings on page Configuring One TouchDefault One Touch Settings on page Selecting Options for One Touch on page Scan Configurations on page42 Xerox DocuMate 4700 User’s Guide Default One Touch Settings Features of the One Touch Button Panel Scan from the One Touch Button PanelLeft-click on a Destination Application icon to start scanning Scanner icon-click to open the scanner’s hardware propertiesRed “X”-click to close the One Touch panel The Button View The Detail Viewscanning the item Changing the Button SettingsSelect a file format Xerox DocuMate User’s GuideSelecting Options for One Touch Page Technical Note Scan Configurations Scan Settings Tab Page Settings Tab Advanced Settings Tab Redaction Settings Tab Technical Note Black&WhiteUser’s Guide Click the name to toggle between inches and millimetersXerox DocuMate Image Formats File FormatsCreate Single Image Files BMP-the *.bmp bitmap format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats To select a JPEG file size To select a PDF file sizeText Formats To select a file type for the text formatConfigure Before Scan To Scan Using Configure Before ScanCanceling a Configure Before Scan Open Scanned Documents Technical NoteSetting the Folder and Options from One Touch Transfer to StorageStorage layout Setting the Folder from WindowsOpen storage folder when scan is complete Storage locationSetting Up Multiple Folders for Transfer to Storage Scanning to Multiple Folders7. Click the Storage Options tab User’s Guide 9. Select the folder you created for storing the scanned documentsXerox DocuMate Scan to multiple storage folders Burn to CD-ROM 7. Make sure a blank CD is in the CD burner Printer or Fax 74 Xerox DocuMate 4700 User’s Guide PaperPort Select the destination folder for Scanned Documents Scan to the current PaperPort folderSharePoint SharePoint Link Log Viewer Xerox DocuMate User’s GuideFTP Transfer FTP Link Log Viewer SMTP SMTP Link Log Viewer 84 Xerox DocuMate 4700 User’s Guide Email Applications Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to One Touch Creating an HTML Web Page from Your Scanned Documents Still Image Client Technical Note 2. Open the Scanners and Cameras groupWindows Vista, 7 and 8-Hardware and Sound 1. Open the Windows Control PanelImage Editors Image Documents Properties Adding Image Editor Applications to One Touch Page 6. Click Browse to find the application you want to add to the list 3. Click on one of the default text editors such as WordPad4. Click on the Properties button Xerox DocuMate10. Click OK on the Link Properties window Send to Application Technical note Send to Application One Touch Scanning to Multiple Destinations Page Technical Note 5. Click on the option Use job separator when scanning multiple pages Scanning with Job SeparationTechnical Note Skip blank originals6. Select one of the two job separation options Xerox DocuMate User’s GuideScanning with Optical Character Recognition OCR To select a file type for the text format Text FormatsWord Document-the .doc file format used by Microsoft Word 2. Right-click on the text format icon3. Choose the file type that you want for the text format Excel Spreadsheet-the .xls file format used by Microsoft ExcelPage Selecting One Touch OmniPage OCR Options The OCR Tab Creating Your Own Dictionaries To create a personal dictionary6. On the OCR Options window, click the button next to the menu arrow Here is an example of what the text file might look like Xerox5. Now open the OCR Options window MyDictionary is an example of a user dictionary 8. Click Add NewEditing User Dictionaries To edit a user dictionaryThe Format Tab Input Format Options Output Format OptionsUser’s Guide 2. Click OK or ApplyXerox DocuMate One Touch with Visioneer Acuity Technology The Acuity Settings Page User’s Guide The summary of the scan settings also indicates Acuity settingsXerox DocuMate Hardware Properties and Interface Behavior Please refer to Device Settings on page Device SettingsDriver Settings Please refer to Driver Settings on page126 Xerox DocuMate 4700 User’s Guide Document Source Configuration on page Accessing the Scanner Interface on pageUsing the Preview Window on page Document Settings on page Image Enhancements on pageA note about your scanner and the TWAIN standard Accessing the Scanner InterfaceChoosing TWAIN or WIA A note about your scanner and Microsoft WIA Windows Image AcquisitionScanning Using the Preview Window To use the preview windowScan Regions Creating custom scan regions Page Move, Resize, or Delete Regions Reordering Regions Move, Resize, or Delete a Blocked RegionClear All Regions Advanced Options Document Source ConfigurationBasic Options The available color modes are User’s Guide SummaryXerox DocuMate To save a new preset PresetsSave a Preset To modify an existing presetTo delete a preset Exporting PresetsTo rename a preset 142 Xerox DocuMate 4700 User’s Guide Importing a Preset 3. Click on Open Skip-select this option to skip the preset with the duplicate nameA file browsing dialogue will open 144 Xerox DocuMate 4700 User’s GuideDocument Settings Disabled Options in this SectionSome resolution settings for typically scanned items are ResolutionChoosing resolution values Main Panel OptionsStandard document sizes Document SizeStraighten Image Custom document sizesRotate Image Clean Up EdgesAdvanced Panel Options Skip Blank OriginalsAutomatic Image Cropping Image Enhancements Disabled Options in this SectionMain Panel Options BrightnessChoosing brightness values See Advanced Panel Options on pageBlack background scanners ContrastColor image brightness examples Choosing contrast valuesChoosing gamma values GammaColor image contrast examples Technical noteTechnical note Invert ImageColor image gamma examples GammaMirror Image Bit Depth ReductionError diffusion, Bayer, and Halftone pattern Threshold and Dynamic thresholdFill Margin Holes Bayer dither scan - Close upColor Processing Panel Options Color DropoutAdvanced Panel Options Perform Color CorrectionDespeckle White Level FilterMoiré Reduction Black Level Connect to Another Scanner Click on the Application Settings tab Opening the TWAIN Interface Click on the Application Settings tabTWAIN Xerox DocuMate Example Document source configuration list for the Xerox DocuMate 166 Xerox DocuMate 4700 User’s GuideDisabled Options in this Section Driver ConfigurationModule Configuration Scanner maintenance Scanner ConfigurationPower adjustments Reordering the ModulesDevice Settings Scanner DetailsTo open the scanner hardware properties page Hardware Properties and Interface BehaviorColor correction Power SettingsCounters Driver Settings GeneralTWAIN Driver WIA Driver Application SettingsOneTouch Settings Accessing the ISIS Interface in QuickScan on page Scanning from ISISAccessing the ISIS Interface in QuickScan Uninstalling Your Scanner on page Maintenance9Cleaning the Scanner on page Troubleshooting on page Xerox DocuMate 4700 Scanner Specifications on pageCleaning the Scanner Cleaning the Scanner GlassTroubleshooting 3. When prompted, plug the USB cable back into the scanner 3. After the restart is complete, plug the power cable back in Unplug the power cable from the scanner, and then plug it back in1. Unplug the power cable from the scanner 2. Restart your computer If the scanner does not reconnectUninstalling Visioneer Acuity Uninstalling Your ScannerUninstalling the scanner driver Scanner dimensions Xerox DocuMate 4700 Scanner SpecificationsScanning resolution WeightPart Number Xerox DocuMate 4700 Parts ListPart Name USB CableRegulatory Information Basic Regulations on page Copy Regulations on pageEuropean Union Basic RegulationsUnited States FCC Regulations Other Regulations Turkey RoHS RegulationCopy Regulations United StatesCanada Previous military serviceOther Countries Compliance Information Product Recycling & Disposal on page Energy Star for the USA on pageEuropean Union Product Recycling & DisposalUSA & Canada Energy Star for the USA 192 Xerox DocuMate 4700 User’s Guide Index Page TWAIN interface, 62, 63 TXT file format Scan Settings Tab, 52 Scan to FolderUpdates, 36 USB cable, 30 USB port Index 196 Xerox DocuMate 4700 User’s Guide