Creating special filters, Send Only, Filter, Unread | 3Com TRGpro

Send Only	During synchronization, only the e-mail items in
	your handheld computer Outbox are sent to your
	desktop e-mail application; from there, they are
	sent to their destinations.
Filter	During synchronization, all e-mail items in your
	handheld computer Outbox are sent to your
	desktop e-mail application, and items in your
	desktop e-mail Inbox that meet specific criteria
	download to your handheld computer. When
	you select the Filter setting, the HotSync Options
	dialog box opens and displays additional filter
	settings. See “Creating special filters” later in this
	chapter.
Unread	During synchronization, only unread e-mail
	items download to your handheld computer from
	your desktop e-mail Inbox, and all items in your
	handheld computer Outbox are sent to your
	desktop e-mail application.

Note: The All setting does not mean that all information included in each e-mail item downloads to your handheld computer. Truncation settings (explained in a following section) for long e-mail items still apply. Also, Mail never downloads any attachments to your handheld computer. The e-mail item and any text information appear, but the attachment is left in your desktop e-mail application.

5.If you selected All, Send only, or Unread, tap OK. If you selected Filter, continue to the next section.

Creating special filters

You can create special filters to control the type of e-mail items that download to your handheld computer during synchronization. Special filters work on the premise of ignoring or retrieving items that contain specific information in their header fields.

To create a special filter, you must decide whether you want to ignore or retrieve certain e-mail items. Then, based on that decision, you must tell your handheld computer what it needs to look for in the To:, From:, and Subj: fields to single out those e-mail items.

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Communicating Using Your Handheld Computer

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3Com TRGpro manual Creating special filters, Send Only, Filter, Unread

Contents

Handbook for the TRGpro Handheld Computer Disclaimer and Limitation of Liability CopyrightPalm Desktop Software Contents Chapter Managing Your Applications 115 143 Setting Preferences for Your Handheld Computer 215 Warranty and Other Product InformationAppendix a Appendix BPage About This Book Page Chapter What is a TRGpro handheld computer?Getting to know your handheld computer Minimum requirements Upgrade informationSystem requirements Optional equipment TRGpro components Locating front panel controls Using the backlight Protective flip cover Locating back panel components Installing the batteries To install the batteries Tapping and typing Tap with the stylus to get things done Menu bar Elements of the handheld computer interfaceIcons Abc Next Opening applicationsScroll bar Previous To open an application Using menusTo open the menu bar Graffiti menu commands Choosing a menu Displaying online tips CommandThree ways to enter data To display an online tip Onscreen keyboard Graffiti writing To open Memo Pad Using Palm Desktop software Importing data To open the Preferences screens Customizing your handheld computerTo set the current time Palm Desktop software To set the volume levelTo set the current date With Palm Desktop software, you can do the following Installing Palm Desktop software Connecting the cradleTo connect the cradle Using your handheld computer with another PIM To install Palm Desktop software Introduction to Your TRGpro Handheld Computer Using Graffiti writing to enter data Writing Graffiti characters To write Graffiti letters Graffiti tips Graffiti alphabet Letter Writing capital letters Writing numbers Graffiti numbers Writing punctuation marks Writing symbols and extended characters Additional Graffiti punctuation Accent strokes Writing accented charactersAdditional non-English characters Move cursor right Move cursor left Navigation strokesGraffiti ShortCuts Next Field Address Book only Entry ShortCut Using your personal computer keyboard Using the onscreen keyboardTo use the onscreen keyboard Importing data To import data Chapter Entering Data in Your Handheld Computer Selecting applications Using the Applications LauncherSwitching between applications Categorizing applications To categorize an application Changing the Applications Launcher displayTo display applications by category To change the Applications Launcher display Choosing preferencesTo change preferences for an application Installing add-on applications Installing and removing applicationsTo install add-on software on your handheld computer Chapter Installing games To remove an add-on application Removing applicationsRemoving Palm Desktop software To remove Palm Desktop software CD if you want to synchronize data with another PIM Security Assigning a passwordTo assign a password Security, you can do the following To change or delete your password Changing or deleting a passwordLocking your handheld computer To lock your handheld computer with a password Recovering from a forgotten passwordTo delete a forgotten password Managing Your Applications Using Your Basic Applications Date Book, you can do the following Overview of basic applicationsDate Book To open Date Book Address Book, you can do the following Address BookTo open Address Book To Do List, you can do the following To Do ListTo open To Do List Memo Pad, you can do the following Memo PadCalculator Calculator, you can do the following To open Calculator ExpenseExpense, you can do the following To open Expense Editing records Common tasksCreating records To create a record Entering text Edit menu Keyboard Deleting recordsOther ways to delete records Graffiti Help Exchanging and updating data HotSync operations Purging recordsTo purge records Performing a HotSync operation for the first time To perform a local HotSync operation HotSync button Default categories Categorizing records To move a record into a category To display a category of records To define a new category To rename a category Using Your Basic Applications Finding records Looking up Address Book records To look up an Address Book record Using FindTo use Find Using Phone Lookup To use Phone Lookup Looking up names to add to expense records Phone Lookup tipsTo add names to an Expense record To sort records in To Do List and Expense Sorting lists of recordsTo sort records in Address Book and Memo Pad Making records private Hiding private records To hide private records To display private records To attach a note to a record Attaching notesTo make a record private To review or edit a note Choosing fonts To change the font style Scheduling an event Application-specific tasksTo schedule an event for the current day Tap the time of an event To schedule an event for another day To schedule an untimed event Rescheduling an event Setting an alarm for an eventTo set an alarm for an event To reschedule an event Scheduling repeating or continuous events To schedule a repeating or continuous event Changing the Date Book view To cycle through Day, Week, and Month views To display the current time To display the Week View Spotting event conflicts Working in Month View Date Book menus, preferences, and display options Record menu Options menu Chapter Preferences Book Creating an Address Book entry To create a new Address Book entry Next Field Selecting types of phone numbersTo select other types of phone numbers in an entry Changing Address Entry details To open the Address Entry Details dialog box Record menus Address Book menusOptions menus Book Setting priority To create a To Do List item To set the priority of a To Do List item Checking off a To Do List itemChanging To Do List item details To check off a To Do List item Setting a due date To Do Show Options Show Priorities To Do List menusShow Due Dates Categories Reviewing memos To create a new memo Memo Pad menus To review a memo Pad Recent Calculations To display recent calculations About Calculator menusCalculator To create an Expense item To change the date of an Expense item Changing the date of an Expense itemEntering receipt details To open the Receipt Details dialog box Customizing the Currency pick list Defining a custom currency symbol To define a custom currency symbol Show Options Transferring your data to Microsoft Excel Creating or printing an expense report To create or print an expense report Using expense report templates Chapter Expense menus To view your expense data using a Microsoft Excel templateRecord menu Options menu Using Your Basic Applications Communicating Using Your Handheld Computer To set up Mail Setting up Mail on the desktopMail, you can do the following To select HotSync options Opening the Mail application on your handheld com- puter Synchronizing Mail with your e-mail applicationViewing e-mail items To close an e-mail item Displaying full header informationTo open an e-mail item To display full header information Creating e-mail items To create an e-mail item To reply to an e-mail item Looking up an address To look up an e-mail address Adding details to e-mail items To set a priority for your e-mail item Setting a prioritySending a blind carbon copy To add a BCC field to your e-mail item Adding a signature to your e-mail item To create a signature Editing unsent e-mail Storing e-mail to be sent laterRequesting confirmations Draft e-mail To retrieve an e-mail item To edit an e-mail item saved as a draft Filing e-mailTo save an e-mail item as a draft To file e-mail To remove e-mail from the Filed folder Deleting e-mailRemoving e-mail from the Deleted folder To delete e-mail Message List options Purging deleted e-mailFolders Date column Sorting the Message List To open the HotSync Options dialog box HotSync optionsAll Filter Creating special filtersSend Only Unread Ignoring or receiving e-mail Defining filter strings To define a filter string High-priority e-mailTo retrieve high-priority e-mail items Truncating e-mail items To truncate e-mail items Mail menus Message menus To select a business card Beaming informationTo beam a record, business card, or category of records To beam an application Tips on beaming informationTo receive beamed information Communicating Using Your Handheld Computer Selecting HotSync setup options To set the HotSync options Available only When PalmAlways available Desktop software Serial Port Speed Customizing HotSync application settings To customize HotSync application settings Chapter Conducting a HotSync operation via modem Preparing your personal computer Preparing your handheld computer Setup StringModem Advanced HotSync Operations To change the Conduit Setup for a modem HotSync operation Selecting the conduits for a modem HotSync operation Performing a HotSync operation via a modem Connecting to your company’s dial-in serverConducting a HotSync operation via a network To perform a modem HotSync operation To prepare your computer for a network HotSync operation Conducting a HotSync operation via infrared communication To prepare your organizer for a network HotSync operation Preparing your personal computer for infrared communication To install a Windows 95 infrared driver To check the ports used for infrared communication Performing an IR HotSync operation To perform an IR HotSync operation Returning to cradle HotSync operations To return to cradle HotSync operations Frequently asked questions about IR HotSync operations Problem Solution Using File Link Creating a user profile To create a user profile To use a profile for the first-time HotSync operation Advanced HotSync Operations Viewing preferences Preferences screens, you can do the following Pen preferences Buttons preferencesTo change the Buttons preferences Backlight To change the Pen preferencesTurn Off & Lock Beam Data Digitizer preferencesHotSync buttons preferences To change the HotSync buttons preferences Formats preferences Country defaultTo set the country default Time, date, week start, and numbers formats To set the Auto-off delay Auto-off delayGeneral preferences To set the system and alarm sounds System, alarm, and game soundsVolume level and System, Alarm, and Game Sounds To enter the Owner preferences Owner preferencesTo unlock the Owner Preferences screen Creating a ShortCut ShortCuts preferencesTo create a ShortCut To edit a ShortCut Editing a ShortCutDeleting a ShortCut To delete a ShortCut Creating new configurations Connection preferences Connection/Network Preferences Examples Example a connection for remote IR HotSync operations To create an IrCOMM to Modem connection To prepare the HotSync Manager for a modem HotSync operation To perform the HotSync operation Selecting a service Network preferences and TCP/IP software Entering a user name To select a serviceTo enter a user name Entering a password To enter a password Entering a prefix Adding telephone settingsTo enter your server phone number Disabling Call Waiting To disable Call WaitingTo enter a prefix Using a calling card To use a calling card To add a new service template Connecting to your serviceCreating additional service templates To duplicate an existing service template To set the Idle timeout Adding detailed information to a service templateIdle timeout To select a connection type Defining primary and secondary DNS To enter a primary and secondary DNS To identify dynamic IP addressing IP addressTo enter a permanent IP address Creating a login script Token-based authentication systems To create a login script Plug-in applications Wait For PasswordDelay Send Prompt Command set queryDNSGet IP End Deleting a service template To delete a service template Service menu Options menu Network preferences menu commandsTCP/IP troubleshooting Displaying expanded Service Connection Progress messages Adding a DNS number To view the Network Log CompactFlash, CFpro, and CFBackup CompactFlash CF Cards CF Memory Cards, CFpro, and CFBackup Recommended CF Cards TRGpro Examples Inserting a CF memory card Inserting and Removing Memory CardsRemoving a CF Memory Card CompactFlash, CFpro, and CFBackup CFpro, you can do the following CFproCFpro menus, preferences, and options To launch CFpro Preferences Tools menu Copy to CF as Example Copying files using CFproCopy to CF Move to CF Chapter CFpro Notes Using a CF Card with your Personal Computer To launch CFBackup CFBackupCFBackup, you can do the following To restore your data CF Modem Cards Conducting a HotSync operation via CF modem Inserting a CF modem card Check your connection preferences Chapter To perform the CF Modem HotSync operation Chapter CompactFlash, CFpro, and CFBackup Appendix a Caring for your handheld computer Battery considerations Performing a soft reset Resetting your handheld computerTo perform a soft reset To perform a hard reset Performing a hard resetTo restore your data after a hard reset Appendix a Maintaining Your Handheld Computer Problem Software installation problemsAppendix B Operating problems Tapping and writing problems Application problems Appendix B HotSync problems Appendix B Frequently Asked Questions Appendix B Beaming problems Password problems Technical support To find information about your TRGpro system Use of char Appendix CCarriage return and line feed Literal characters Warranty and Other Product Information Page Warranty and Other Product Information TRG Products End User Software License Agreement Warranty and Other Product Information Page FCC Statement Canadian RFI Statement Declaration of Conformity Index Index Index Index Index Index Index See also Deleting Index Index