Managing Calls, Directory List | Aastra Telecom 53i IP Phone

Managing Calls

Managing Calls

The 53i has several features that make it easier to manage calls, and to keep track of your caller history, as well as your business and personal contacts.

These features include:

•Directory List

•Callers List

•Call Forwarding

•Missed Calls Indicator

•Voicemail

Directory List

The Directory List is your personal phone book, conveniently stored within your phone. You can enter up to 200 entries into the 53i Directory by adding them manually, or by saving the number and name from other lists stored on your phone. You can also dial directly from a directory entry. Each entry can contain a maximum of 16 letters and numbers. On the 53i, you access the Directory by pressing the Directory Key (Key 3).

Accessing Your Directory

IP Phone UI

Use the following procedure to access your Directory List. Use the following illustration as a reference.

Directory

Key (Key 3)

1.Press the Directory Key (Key 3). The directory displays the number of entries in your list. If the Directory list is empty, "Directory Empty/Use Save to add" is dis- played.

Directory empty

Use Save to add

2. You can access entries by pressing and to scroll through the list.

94Model 53i IP Phone User Guide

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Aastra Telecom 53i IP Phone Managing Calls, Directory empty Use Save to add, Directory List, Accessing Your Directory

Contents

53i IP Phone Page Software License Agreement Software License AgreementModel 53i IP Phone User Guide Page Table of Contents Table of Contents 116 Last Call Return lcr Key for Sylantro Servers Available Features Enabled by Administrators 132 ViiPage About This Guide About This GuideDocumentation Introduction Phone FeaturesIntroduction Requirements Installation and Setup Getting Started Updating configurationGetting Started Initializing Network Aastra Downloading Language packs Idle Screens John Burns 9054550055 Sat Jun 8 255pmJohn Burns Cfwd All Jun 8 255pm Idle Screen John Burns Sat Jan 1 1215 p Incomplete ConfigurationNo Service John Burns 9054550055 0300 Key Panel IP Phone Keys and Key DescriptionsIP Phone Keys and Key Descriptions Keys Key Description IP Phone Keys and Key Descriptions Save Phone Options via the IP Phone UI Methods for Customizing Your PhoneMethods for Customizing Your Phone Option Number Simplified Options Menu Using the IP Phone UI UseReference Using the Aastra Web UI Phone Options via the Aastra Web UI Methods for Customizing Your Phone Headings Descriptions Status Basic Phone Status =Next =Enter Phone StatusPhone Status Phone Status via IP Phone UI IP&MAC Addresses =Next =Enter =Next =ExitPhone Status via the Aastra Web UI Ring Tones and Tone Sets Customizing Your PhoneCustomizing Your Phone Ring Tones Select Preferences Configuring Ring Tones and Tone SetsRing Tone Sets Select Ring Tone Click on Basic Settings-Preferences-Ring Tones For global configuration Live Dialpad Setting Contrast LevelContrast Level Enabling/Disabling Live Dialpad Audio Mode Audio Mode Option DescriptionSet Audio Headset Mic Volume Setting Audio Mode and Headset Mic Volume Set Time and Time Format Configuring Time and DateTime and Date Set Date and Date Format Set Time Zone Select Preferences Select Time and Date Select Time ZoneSet Daylight Savings Time Click on Basic Settings-Preferences-Time and Date Setting WWW MMM DD default Language Specifying the Language to Use Click on Basic Settings-Preferences-Language Settings If you change the password Then you need to User PasswordSetting a User Password Select User Password and press Enter Click on Operation-User Password Resetting a User Password Reset a User PasswordClick on Operation-Phone Lock Click on Operation-Reset Restarting your phoneSelect Restart Phone Lock the Phone Phone LockLocking/Unlocking a Phone Unlock the Phone Lock the Phone? field, click Defining an Emergency Dial Plan Emergency Number Description Define an Emergency Dial Plan 911110 Multiple Line and Call Appearance Keys Line Keys and Programmable KeysLine Keys and Programmable Keys Programmable Keys Multiple Line Call Appearance Programmable Keys Key Function Description XML Configuring a Line Key Line Key Speeddial Key Creating a Speeddial Key Using the Programmable KeysSpeeddial Enter number Speeddial Prefix Line Change Use Save to end Creating a Speeddial Key Using the Save Key3456 Use Save to end Save Key Programmable Keys Save to? Enter Name John SmithSaved Memory key Creating a Speeddial Key Using the Aastra Web UI Save Key Directory List Key Callers List Key Redial List Key Configuring a DND Key Do Not Disturb DND Key Configuring a BLF Key Busy Lamp Field BLF KeyExample BLF List Key Configuring a BLF List Key Configuring a Flash Key Flash KeyClick on Operation-Programmable Keys Automatic Call Distribution ACD Key for Sylantro Servers Configuring an Automatic Call Distribution ACD Key Hard Key field, select Automatic call distribution ACD Queue Label Password = Next Using the ACD Feature on your IP PhoneUsing the ACD Key ACD LED Table ACD Queue Label = Avail ACD Queue Label = Unavail Configuring Directed Call Pickup DCP Keyfor Sylantro Servers Configuring Group Call Pickup GCP Key for Sylantro Servers Using Directed Call Pickup/Group Call Pickup Select an extensionPress the Pickup = Pickup Key to answer Call XML Key XML Application URI XML Application Title Configuring an XML Key Accessing the XML Service Configuring a Sprecode Key Sprecode Key Park/Pickup Keys Configuring Park/Pickup Keys Using the Park Call/Pickup Parked Call Feature Park a CallPickup a Parked Call Configuring a Last Call Return Key Last Call Return lcr Key for Sylantro ServersHow it works Configuring a Directory Key Directory KeyDirectory Key Configuring a Callers List Key Callers List Key Configuring a Transfer Key Transfer KeyTransfer Key Configuring a Conference Key Conference KeyConference Key Configuring an Intercom Key Intercom Key Using the Icom Key for Outgoing Intercom Calls Setting a None Key None Key Configuring a Phone Lock Key Phone Lock Key Using the Lock/Unlock Key on the IP Phone Deleting a Key =Dial Making CallsMaking Calls Dialing a Number Using Handsfree Speakerphone Making and Receiving Calls Using a Headset Using a HeadsetAdvanced Volume Controls for the Headset Mic To change the volume Accessing the Redial List Redial Deleting from the Redial List Delete again to Erase all items Redial List is EmptyMute Delete All Items Making Calls Laflamme & Assoc Receiving CallsReceiving Calls Answering an Incoming Call Call held Handling CallsHandling Calls Call held Jun 8 255pm Retrieving a Held Call Transferring CallsAutomatic Hold Blind Transfer Handling Calls Conference State Screens John Jim 0305Conferencing Calls Local Conferencing Using Local Conferencing Joining Two Active Calls in a Single Conference Using Centralized Conferencing Centralized Conferencing for Sylantro and Broadsoft Servers =Dial Setting Up Multiple Conferences for Sylantro Server only Joining Additional Parties to Active Conferences Ending Calls Managing Calls Accessing Your DirectoryManaging Calls Directory empty Use Save to add Sorting Entries and Quick Search Feature Managing the Directory List Saved Directory John Burns Adding an Entry to the Directory ListSave Key Delete Key Directory Adding an Entry to the Directory List from the Save Key Editing an Entry in the Directory List Save Key Directory Deleting an Entry from the Directory List Delete Key Directory Save to? John Burns Saving an Entry to the Directory ListSaving from the Display Saving from the Callers List Save Key Directory Callers List Saving from the Redial List Save Key Directory Redial List Downloading the Directory List to Your PC Download the Directory ListClick on Operation-Directory Callers List Caller’s List Screen Display Display Item Description Accessing the Callers List Callers List Key Handsfree Button John Burns 9054550055 N Jun 8 255pm Editing Entries in the Callers List Deleting Entries From the Callers List Delete Key Callers List Downloading the Callers List to Your PC Download the Callers List Call Forward Mode Description Call Forwarding Setting Call Forwarding For Global Call Forward SettingsCfwd NoAnswer Sun Jan 2 Click on Basic Settings-Call Forward For Per-Line Call Forward Settings Missed Calls Indicator Accessing and Clearing Missed Calls Using Voicemail Voicemail Configuring Suppression of Dtmf Playback Additional FeaturesAdditional Features Star Codes Configuring Display of Dtmf Digits Click on Basic Settings-Preferences-GeneralDisplay Dtmf Digits Enable/Disable Call Waiting Enabling/Disabling Call Waiting Configuring Call Waiting Tone Play Call Waiting Tone Configuring Stuttered Dial Tone Stuttered Dial Tone Configuring XML Beep Support XML Beep Support Status Scroll Delay Configuring Status Scroll Delay Configuring Incoming Call Interrupts Dialing Incoming Call Interrupts Dialing Goodbye Key Cancels Incoming Calls Configuring Goodbye Key to Cancel Incoming Calls Using the Goodbye Key to Cancel Incoming Calls Feature Then Configuring UPnP Mapping Lines UPnP Mapping Lines for remote phones Message Waiting Indicator Configuring Message Waiting Indicator Incoming Intercom Incoming Intercom Call FeaturesIncoming Intercom Features Aastra Web UI Description Microphone Mute Auto-Answer/Play Warning Tone Configuring Incoming Intercom SettingsAuto-Answer and Play Warning Tone are enabled by default Allow Barge Using Redial Key for Last Number Redial Outgoing Intercom Calls Available Features Enabled by AdministratorsAvailable Features Enabled by Administrators Missed Call Summary Subscription Customizable Callers List Key Autodial Hotline and WarmlineCentralized Conferencing Hold Feature Enhancement for Broadsoft Servers Answer and Ignore Softkeys for XML ApplicationsXML Softkey for Special Characters in XML Applications Model 536M Expansion Module Model 536M Expansion ModuleModel 536M Softkeys Using the Expansion Module536M Expansion Module References Creating a Speeddial Key from the Expansion Module Keypad Troubleshooting Solutions Troubleshooting Solutions How do I change my user password? Why does my phone display Bad Encrypted Config? How do I restart the IP phone? How do I lock my phone? Troubleshooting Solutions Warranty Repair Services Limited WarrantyLimited Warranty After Warranty ServicePage Appendix a Time Zone Codes Time Zone Name/Time Zone Code TableTime Zone Name Time Zone Code 2Model 53i IP Phone User Guide Zone Codes 4Model 53i IP Phone User Guide Index Index-1 Index Index-3Model 55i IP Phone User Guide Page Page Aastra Telecom Inc.2007 41-001199-00 Rev