8.3 Managing Meeting Requests
When you schedule and send meeting requests from your device, you can invite attendees to your meeting and check their status to know about their availability.
When you receive a meeting request, you can reply by accepting or declining the request. The meeting request also clearly indicates whether or not there are conflicting or adjacent meetings.
Note:
Your company must be using Microsoft Exchange Server 2007 or higher.
To reply to a meeting request:
1.When you receive a meeting request, a notification will be displayed on the Today screen. Open the request.
2.Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the meeting.
Tips:
Before responding, you can check your availability during the time of the requested meeting by tapping View your calendar.
If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” notice appears at the top of the email.
3.Choose whether to edit your response email before sending and then tap OK.
4.If you accepted the meeting request, it will automatically be added as an appointment in Calendar on your device.
To view the list of meeting participants:
1.Tap Calendar on the Today screen.
2.Tap a meeting request that you previously sent, and then tap Attendees. The list of required and optional attendees will be listed.
Tips:
For information about creating a meeting request, see “To send a meeting request” in Section 6.
If you select a meeting that you have organized, the list shows who has accepted or declined the meeting.
To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your Contacts list, you will see the contact information immediately. If the attendee is not in your Contacts list, tap Company Directory to view the contact information.
102 Section 8: Working With Company Email and Meeting Appointments
