Pro5500 Series Users Guide
April
Using the printer control panel buttons and menus
Contents
Safety information
Using the printer software
Copying
Loading paper and original documents
Printing
Scanning
Faxing
Using the Embedded Web Server
E-mailing
Networking
Maintaining the printer
Using SmartSolutions
Troubleshooting
Notices
Safety information
SAVE THESE INSTRUCTIONS
Minimizing your printers environmental impact
About your printer
Thank you for choosing this printer
Conserving energy
Recycling
Finding information about the printer
Conserving ink
•Recycle the product packaging
SmartSolutions Users Guide
Users Guide
Understanding the parts of the printer
About your printer
About your printer
Selecting a location for the printer
Ordering ink cartridges
Using genuine Lexmark ink cartridges
Ordering and replacing supplies
Notes
Replacing ink cartridges
Notes
Ordering paper and other supplies
Recycling Lexmark products
Using the printer control panel buttons and menus
Using the printer control panel
Understanding the home screen
Using the printer control panel buttons and menus
Touch
Navigating menus using the touch screen
Using the printer control panel buttons and menus
1Touch > Paper Setup > Paper Type
Changing the Sleep timeout
Saving paper and energy
> Print Mode Setup > 2‑Sided Printing > On
Restoring factory default settings
Setting the security PIN of the printer
Software installed during printer installation
Using the printer software
Using the Windows printer software
Minimum system requirements
Using the printer software
Printer software
Using the Macintosh printer software
Web Links
Software installed during printer installation
Downloading PCL and PS drivers Windows only
Finding and installing optional software
Updating the printer software
For Windows users
Reinstalling the printer software
Uninstalling the printer software
Installing the printer software
Using the Internet
For Macintosh users
Loading paper and original documents
Loading the paper tray
Loading paper and original documents
4Load the paper with the printable side facedown
Loading various paper types
Loading paper and original documents
Loading paper and original documents
Saving paper settings
Loading original documents on the scanner glass
Loading original documents into the ADF
Using different paper sizes and types
Recommended paper brands
Setting the paper size and type
Using the printer control panel
Using the control panel
Setting the page dry time
Using the printer software
Using the printer software
Printer Setup > Installable Options
Linking trays
Open Print Queue > Printer Setup > Driver tab or
For Macintosh users
Printing basic documents
Printing
Tips for printing
Printing a document
2Click Properties, Preferences, Options, or Setup
Printing using advanced color options
Collating printed copies
Notes
Changing the print order of pages
2Click Properties, Preferences, Options, or Setup
2Click Properties, Preferences, Options, or Setup
Printing multiple pages on one sheet
2Click Properties, Preferences, Options, or Setup
2Click Properties, Preferences, Options, or Setup
Printing specialty documents
Printing envelopes
2Touch Print Documents
For Windows users
Printing labels
2Click Properties, Preferences, Options, or Setup
For Macintosh users
2Click Properties, Preferences, Options, or Setup
Working with photos
Printing on custom‑size paper
Paper/Finishing tab > Manage Custom Sizes > New
Notes
Printing
The Memory Device screen appears on the display
Inserting a memory card
Tips
Printing photos using the printer control panel
Supported memory cards and file types
3Touch View Photos
Notes
Connected. Use Camera to choose and print photos
Printing on both sides of the paper duplexing
2Click Properties, Preferences, Options, or Setup
Notes
Using the printer software
Setting the duplex printing dry time
Using the control panel
2Click Properties, Preferences, Options, or Setup
Creating a print queue
Managing print jobs
Finding the print queue for your printer
4Click OK or Apply Changes
Setting your printer as the default printer
Changing the default printing mode
2Click Properties, Preferences, Options, or Setup
Pausing print jobs
Resuming print jobs
Canceling print jobs
Making copies
Copying
Tips for copying
Copy > More Options > Number of Copies
3 Touch Continue
Copying a two‑sided document using the ADF
Copying an ID card
Notes
Making a copy lighter or darker
Adjusting copy quality
Enlarging or reducing images
Notes
Collating copies using the printer control panel
Placing separator sheets between copies
Copying multiple pages on one sheet
Making a duplex two-sidedcopy
Placing an overlay message on each page
Removing the background of a copy
Making a duplex two‑sided copy automatically
Canceling copy jobs
Scanning
Tips for scanning
Scanning to a local computer
Notes
Scanning to a network computer
Scanning to a network folder
Notes
Scanning a two‑sided document using the ADF
Adding a network folder shortcut
•Settings > Scan‑to‑Network Folder Setup
Scanning photos
For Windows users
For Macintosh users
Scanning documents for editing
Scanning directly from the printer control panel
For Windows users
Scanning
For Macintosh users
For Windows users
Notes
For Windows users
Scanning to a PDF
For Macintosh users
For Macintosh users
Why am I being asked for a PIN?
Scanning FAQ
How can I adjust the color of a scan?
How can I improve the quality of a scan?
Canceling scan jobs
Scanning
Changing the e‑mail settings after setup
Setting up the printer to e-mail
Setting up the e‑mail function
E-mailing
Creating an e-mailcontact list
If you want to change the e‑mail settings
aTouch Add a Contact > Add Contact Name
Sending e-mail
2Double‑click Printer Settings
Contacts tab > Individuals tab
Tips for e‑mailing
Scanning a document or photo to e-mail
2 Touch Scan > E‑mail
E-mailing
Canceling an e‑mail
To cancel an e‑mail, press
9Press
Scenario 1: Standard telephone line
Setting up the printer to fax
Faxing
Tips for this setup
Connected to the same telephone wall jack
To connect
Connected to different wall jacks To connect
Tips for this setup
Faxing
To connect
Scenario 2: Digital Subscriber Line DSL
Tips for this setup
Scenario 3: VoIP telephone service
To connect
Tips for this setup
To connect
Tips for this setup
Faxing
To connect
Scenario 5: Country‑ or region‑specific setup
Connecting the printer to a non‑RJ‑11 wall jack
To connect
Faxing
Notes
Connecting the printer to a wall jack in Germany
Faxing
To connect
> Fax Setup > Dialing and Sending > Fax Name
Entering your user information
Setting the fax header
To connect
Configuring the fax settings
Setting the fax footer
> Fax Setup > Ringing and Answering > Fax Footer
Using the Printer Settings in Macintosh
Configuring fax settings using the fax software
Using the Fax Setup Wizard in Windows
2 Double-click Printer Settings
Add a Contact > Add Contact Name
Creating a contact list using the fax software
Creating a contact list
Add a Group > Add Group Name
Sending faxes
2Double‑click Printer Settings
Tips for sending faxes
Sending faxes using the printer control panel
Sending faxes using the computer
To send a fax to a single recipient
Receiving faxes
Tips for receiving faxes
Receiving faxes automatically
Faxing FAQ
Receiving faxes manually
> Fax Setup > Ringing and Answering > Auto Answer
What is my fax number?
What is my dialing prefix?
When do I need to set Auto Answer to On?
How many rings should I set?
How can I check the dial tone?
What settings work best with voice mail service?
Adjusting the dialing volume
Adjusting the ringer volume
How do I know that the fax was sent successfully?
How do I send a fax using a phone calling card?
How do I send a fax at a scheduled time?
More Options > Schedule a Fax
How do I forward a fax?
How do I view the fax history of the printer?
How do I print a fax on both sides of the paper?
How do I block faxes?
Can I retrieve failed faxes?
Blocking faxes from unidentified senders
Networking
Installing the printer on a wireless network
Wireless network compatibility
Supported network security options
No Security
Printing a network setup page
Information you will need during wireless setup
> Network Setup > Print Setup Page
Network Name SSID
Wireless Mode
Authentication
Channel
Installing the printer on a wireless network
Encryption
For Windows users
2Insert the Software and Documentation CD
Installing the printer on other computers
2Insert the Software and Documentation CD
2Insert the Software and Documentation CD
Networking
Notes
Before you begin
Special wireless installation instructions
Adding the printer to your wireless network
For Windows users Click Unlisted Network
Changing wireless settings after installation
Assigning a static IP address
2 Double‑click Wireless Setup Assistant
Advanced wireless setup
2 Double‑click Wireless Setup Assistant
Notes
USE THE PUSH BUTTON CONFIGURATION PBC METHOD
Configuring Wi‑Fi Protected Setup manually
Configuring security
WPA Personal, WPA2‑Personal or WPA2‑Enterprise
Installing the printer on an Ethernet network
Configuring 802.1X Authentication
2Insert the Software and Documentation CD
Installing the printer on an Ethernet network
Performing network management tasks
2Insert the Software and Documentation CD
If the printer is currently set up for Ethernet
Using the printer wirelessly
Using the printer locally USB
If the printer is currently set up for Ethernet
Using the printer wirelessly
Using the printer over an Ethernet network
Selecting a printer
If the printer is currently set up for wireless
Page
Using the printer over an Ethernet network
Sharing a printer in a Windows environment
Add the printer
If the printer is currently set up for wireless
Sharing a printer in a Macintosh environment
d Click Ports > Add Port > Local Port > New Port
Networking FAQ
What is Wi‑Fi Protected Setup?
Notes
What is a network?
What is an SSID?
Where do I find my SSID?
Notes
How are home networks configured?
Wireless network examples
Notes
Scenario 2: Wireless network with Internet access
What is a USB cable?
Why do I need a USB cable?
How do I attach the USB cable?
Networking
Checking computer connectivity
Finding the signal strength
> Network Setup > Wireless Networking
Checking printer connectivity
MOVE THE PRINTER CLOSER TO THE ACCESS POINT
How can I improve wireless signal strength?
CHECK THE WIRELESS SIGNAL QUALITY
Notes
ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTION
For Windows users
bClick Advanced or Configure
For Macintosh users with an access point
For Macintosh users with an AirPort base station
In Mac OS X version 10.5 or later
What is a MAC address?
How do I find the MAC address?
Notes
What is an IP address?
What is TCP/IP?
How do I locate IP addresses?
What is a key index?
How are IP addresses assigned?
Locating the printer IP address
Using the Embedded Web Server
Accessing the Embedded Web Server
Understanding the home page
1From the navigation pane, select Settings
Customizing printer settings
Using the Embedded Web Server
2 Do one of the following
Using the Embedded Web Server
Click
Device Management
Creating and customizing printer solutions
Using SmartSolutions
What are SmartSolutions?
3 Click SMARTSOLUTION CENTER or SOLUTION CENTER
Checking ink levels
Maintaining the printer
Maintaining ink cartridges
Aligning the printhead
2 Touch Clean Printhead or Deep Clean Printhead
Cleaning the exterior of the printer
Cleaning the printhead nozzles
Notes
Cleaning the scanner glass
Cleaning the touch screen
Moving the printer to another location
Setup troubleshooting
Troubleshooting
If Troubleshooting does not solve your problem
Before you troubleshoot
Incorrect language appears on the display
Software did not install
Recovering the security PIN of the printer
CHANGE THE LANGUAGE USING THE PRINTER MENUS
MAKE SURE THE PRINT JOB IS NOT PAUSED
Print job does not print or is missing pages
RECONNECT THE PRINTER POWER SUPPLY
CHECK THE USB CONNECTION
REMOVE AND REINSTALL THE PRINTER SOFTWARE
Printer is printing blank pages
Printer is busy or does not respond
MAKE SURE THE PRINTER IS NOT IN SLEEP MODE
MAKE SURE THE USB PORT IS ENABLED IN WINDOWS
Cannot delete documents from the print queue
Cannot print through USB
REMOVE AND REINSTALL THE PRINTER SOFTWARE
Cannot Collate Job
Alignment Problem
Understanding printer messages
Change Paper Source to Custom String
Change Paper Source to Size Type Paper
Communication Error
Default E‑mail Message
Close Printer
E‑mail Server Not Specified
E‑mail Transmission Error
Duplex Unit Missing
Exit Bin Full
Fax Name Not Set Up
Fax Mode Unsupported
Fax Modem Error
Ink Cartridge Access Door Open
Ink Cartridge Missing
Ink Cartridge Error
Ink Cartridge End of Life
Ink Cartridge Unsupported
Load Paper Source with Custom String
Ink Low
Load Paper Source with Custom Type Name
Load Paper Source with Size Paper
No Answer
Memory Device Access Error
Network x Software Error
No E‑mail Address
Proxy Error
Phone Line Error
Printhead Error
Phone Line Busy
Replace Ink Cartridge
Remote Fax Error
Scanner Disabled
Scanned Document Too Long
Standard Network Software Error
Security Certificate Error
SmartSolutions Update Failed
Unable to Retrieve the Solution
Paper jam in the printer
Clearing paper jams
USB Hub Not Supported
Paper jam in the duplex unit
Paper jam in the ADF select models only
Notes
Paper or specialty media misfeeds
ADJUST THE PAPER GUIDES TO FIT THE LOADED PAPER
CHECK PAPER CONDITION
CHECK MINIMUM PRINT SETTINGS
Print troubleshooting
Poor quality at the edges of the page
SELECT THE BORDERLESS PRINT FEATURE
Print speed is slow
Streaks or lines on printed image
Printed page has ink smears or smudges
CLEAN OR DEEP CLEAN THE PRINTHEAD NOZZLES
MAXIMIZE COMPUTER PROCESSING SPEED
Copy and scan troubleshooting
Computer slows down when printing
ADD MEMORY TO THE COMPUTER
Poor copy or scanned image quality
Copier or scanner does not respond
Scanner unit does not close
Partial copies or scans of documents or photos
Scanning takes too long or freezes the computer
E-mailtroubleshooting
Scan was not successful
Cannot scan to a computer over a network
CHECK YOUR PROXY CONFIGURATION
Fax troubleshooting
Fax troubleshooting checklist
CHECK YOUR NETWORK CONNECTION
ENABLE AUTOMATIC FAX CONVERSION
Cannot send faxes
ENABLE ERROR CORRECTION
REDUCE THE TRANSMISSION SPEED OF THE FAX MODEM
> Fax Setup > Dialing and Sending > Dial Prefix
Cannot receive faxes
MAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECT
MAKE SURE THAT FAX FORWARDING IS DISABLED
Nothing happens when a memory card is inserted
Memory card troubleshooting
Memory card troubleshooting checklist
Cannot run the fax software
Network troubleshooting
Network troubleshooting checklist
Notes
MAKE SURE THE PRINTER IS PLUGGED IN AND TURNED ON
MAKE SURE THE USB PORT ON THE COMPUTER IS WORKING
MAKE SURE THE USB CABLE IS WORKING
RECONNECT THE PRINTER POWER SUPPLY
RUN THE INSTALLER AGAIN
Wireless troubleshooting
Cannot print over wireless network
> Network Setup > Reset Network Settings > Yes
Troubleshooting
Troubleshooting
For Windows users
For Macintosh users with an AirPort base station
For Macintosh users with an access point
bClick Advanced or Configure
In Mac OS X version 10.5 or later
Wireless print server not installed
For Windows users
For Macintosh users
Locating the printer IP address
Troubleshooting
Troubleshooting
Ethernet network troubleshooting
Embedded Web Server does not open
Contacting customer support
Cannot print to the network printer
Troubleshooting
Notices
Product information
Edition notice
GOVERNMENT END USERS
Trademarks
Modular component notice
Noise emission levels
Power consumption
Battery notice
Temperature information
Static sensitivity notice
Off mode
Industry Canada compliance statement
Sleep Mode
Total energy usage
European Community EC directives conformity
Notice to users of the Canadian telephone network
Using this product in Switzerland
Utilisation de ce produit en Suisse
Verwendung dieses Produkts in der Schweiz
Notice to Users in the European Union
Regulatory notices for wireless products
Uso del prodotto in Svizzera
Exposure to radio frequency radiation
Notice to users in the European Union
Industry Canada Canada
Notices
Statement of Limited Warranty
Limited warranty
Lexmark International, Inc., Lexington, KY
Limited warranty service
Extent of limited warranty
Limitation of liability
Additional rights
Index
Numerics
Page
Page
Page
Page
solutions
printer problems, basic
E‑mail Transmission Error
Printer Settings
Page