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Lexmark 3200 manual Scanning to e-mail, Create a scan to e-mail profile, Set up your scan profile

Models: 3200

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Scanning to e-mail

4	Scanning to e-mail

Create a scan to e-mail profile

A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings.

Scan profiles are temporary destinations. A maximum of ten scan profiles can be stored. When the eleventh profile is created, the oldest is discarded.

Step 1: Set up your scan profile

1Type the IP address of the MFP in the URL field of your browser, and then press Enter.

2Click Create Scan Profiles.

3Click E-mail Scan Profile.

4Specify the recipient and the sender. You can assign a subject and add a message to the content of the e-mail.

5Select the scan type, resolution, and size of the original.

6Specify whether the file is to be sent as an e-mail attachment or as a Web link.

•Attachment -- a copy of the scanned document is sent attached to the e-mail message

•Web link -- the scanned document is sent to a storage area on a Web site and a Web link to that site is sent to the e-mail recipient

7Assign a profile name.

8Click Submit.

Step 2: Scan your original documents

1Locate the MFP. This must be the same MFP where the scan profile is stored.

2Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner.

3On the control panel, press Fax/Scan Mode repeatedly until you see SCAN → PROFILE.

4Press Menu > repeatedly until you see your scan profile name.

Scanning to e-mail

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Contents

User’s Guide 3100, 3200 MFP options3200 OctoberEdition October Copyright 2002 Lexmark International, Inc. All rights reservedUNITED STATES GOVERNMENT RESTRICTED RIGHTS Chapter 6 Using the MFP control panel ContentsContents Chapter 1 Making copiesChapter 8 Solving copy problems Chapter 7 Customizing your MFP configurationChapter 9 Solving fax problems Chapter 10 Solving network scan problemsChapter 11 Solving scanning problems IndexContents Quick copies 1 Making copiesExamples of typical jobs Job 1 single pageJob 3 use 2-up to save paper Job 2 mixed contentJob 4 duplex copies Examples of typical jobsJob 5 enlarge copies Job 6 document with colorExamples of typical jobs Adjust copy quality Adjust copy qualityChange the brightness Set the copy sizeSelect the content Select the contentSave paper when you print Set Collation/Finishing featuresSet the duplex option Set the duplex optionSelect your copy media Select your copy mediaSending faxes Using fax destination shortcutsEntering a fax recipient number Sending faxesExamples of typical fax jobs Cancel an outgoing faxSelect a Scan to Fax destination Job 1 one pageJob 2 multiple pages Job 3 mixed content text and graphicsJob 4 photo 400 x 400 dpi Job 5 colored original credit card receiptExamples of typical fax jobs 6 Press Fax Resolution, and then select fine 7 Press Go/SendScanning to PC Step 1 Set up your Scan to PC profileCreate a scan profile Use ScanBack utilityUse the MarkNet Web pages Step 1 Set up your scan profileStep 2 Select a storage location Step 3 Scan your original documentsCustom Scan to PC settings Custom Scan to PC settingsSave to Custom Scan to PC settingsScanning to e-mail Step 1 Set up your scan profileCreate a scan to e-mail profile Step 2 Scan your original documentsScan to permanent e-mail destinations Scan to permanent e-mail destinationsScan to an FTP destination Scanning to FTPScanning to FTP Using the MFP control panel Using the MFP control panelButton and menu key Button and menu key Fax Resolution specifies Fax Resolution specifies theContent lets you Button and menu keyFunction modes Function modesCustomize copy settings Customizing your MFP configurationRestore factory default settings Customizing your MFP configurationManually set basic fax information Special tips for using the numeric keypadManually set basic fax information 2 Click Configuration2 Click Configuration 3 Click Manage Destinations Change fax send and receive settings4 Click Fax Destinations Setup Create permanent fax destinationsAdjust analog send fax options Adjust analog send fax optionsAdjust analog receive fax options Adjust analog fax log optionsAdjust analog receive fax options Adjust analog fax log options OptionDescription Scan to E-mail General Setup Adjust fax server optionsAdjust fax server options 2 Click ConfigurationCreate permanent e-mail destinations 4 Click E-mail Destinations SetupCreate permanent e-mail destinations 2 Click Configuration 3 Click Manage DestinationsCreate FTP destinations 4 Click FTP Destinations SetupCreate FTP destinations 2 Click Configuration 3 Click Manage DestinationsCreate an external destinations file Create an external destinations fileDisable scan functions Disable scan functionsSpecify the external file 4 Click Specify External Destinations FileConfigure Job Accounting Configure Job Accounting2 Click Configuration 3 Click MFP Job Accounting Track MFP usageProtect the Job Account list Select a tracking modeConfigure Job Accounting 2 Click ConfigurationConfigure Job Accounting List of tracking modesUse Validation mode to limit usage Use Validation mode to limit usage4 Select Validation mode Job Accounting status messagesSolving copy problems Common problems and solutionsSolving copy problems Copy status messages Copy error messagesCopy status messages On the MFP CD, click Contact LexmarkInstalled Copy error messagesClose Door No Duplex OptionSolve problems sending faxes Solving fax problemsSolving fax problems Common fax questionsSolve problems receiving faxes Solve problems receiving faxesSend fax status Receive fax statusSend fax status Receive fax errors Send fax errorsSend fax errors Work with destination listsPrint the destination lists Print the shortcut listWork with destination lists Solving network scan problems 10 Solving network scan problemsScan to e-mail status Common problems and solutionsScan to FTP status Scan to FTP statusScan to e-mail errors Job Accounting statusJob Accounting status Mail server refused to Scan to e-mail errorsaccept mail from us reply addressScan to FTP errors Scan to FTP errorsWork with destination lists View the destination listsPrint the destination lists Print the shortcut listWork with destination lists 11 Solving scanning problems Solving scanning problemsPreventing paper jams Solve scanner problems Solve scanner problemsIndex IndexScan to PC customizing settings 14 profile setup 13 scanning destinations 30 profile 16 setupcontrol panel modes 22 selecting copy content 5 copy media setting a password for job accountsLexington, Kentucky 2002 Lexmark International, Inc 740 West New Circle Road