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Lexmark 3200 Create permanent e-mail destinations, Click E-mail Destinations Setup, Name, Address

Models: 3200

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5Enter a subject (descriptive name) and a generic message. This information appears on all e-mail scanned to permanent e-mail destinations.

6To store scanned documents on a Web site and send only a Web link in the e-mail, complete the Web link section.

7After entering your choices, click Submit.

Create permanent e-mail destinations

When creating an e-mail destination, you must decide what kind of e-mail the recipient will receive. You can send a document scanned to e-mail as an:

•Attachment -- a copy of the scan output file is sent attached to the e-mail message

•Web link -- scan output file is sent to a Web site and only a Web link is sent in the e-mail

Create a separate recipient entry for each e-mail type and give them unique names easily identified in the e-mail destinations list.

1Type the IP address of the MFP in the URL field of your browser, and then press Enter.

2Click Configuration.

3Click Manage Destinations.

4Click E-mail Destinations Setup.

5Enter a unique name for the e-mail recipient and specify the e-mail address.

Note: You can create an e-mail distribution list by creating a destination containing multiple e-mail recipients. Place a comma after each e-mail address you enter. Assign a unique name to the destination that identifies it as an e-mail distribution list.

6Select which type of Scan to e-mail you want to send. Attachment is the most common choice, but you can avoid attaching large scan output files to e-mail if you use a Web link.

Here is an example of one e-mail recipient with two unique names.

Name	Address	Type	Shortcut
Smith, Jane	smith@mailgw.anywhere.com	Attachment	5
Smith, Jane2	smith@mailgw.anywhere.com	Web link	6

7Select scan type and resolution.

8If you want, enter a shortcut number (1— 245) to identify the recipient. A shortcut number lets you rapidly find your e-mail recipient by pressing # on the numeric keypad, and entering the

Create permanent e-mail destinations

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Lexmark 3200 manual Create permanent e-mail destinations, Click E-mail Destinations Setup, Name, Address, Type

Contents

October 3100, 3200 MFP optionsUser’s Guide 3200UNITED STATES GOVERNMENT RESTRICTED RIGHTS Edition OctoberCopyright 2002 Lexmark International, Inc. All rights reserved Chapter 1 Making copies ContentsChapter 6 Using the MFP control panel ContentsChapter 10 Solving network scan problems Chapter 7 Customizing your MFP configurationChapter 8 Solving copy problems Chapter 9 Solving fax problemsContents Chapter 11 Solving scanning problemsIndex Job 1 single page 1 Making copiesQuick copies Examples of typical jobsExamples of typical jobs Job 2 mixed contentJob 3 use 2-up to save paper Job 4 duplex copiesExamples of typical jobs Job 5 enlarge copiesJob 6 document with color Set the copy size Adjust copy qualityAdjust copy quality Change the brightnessSelect the content Select the contentSet the duplex option Set Collation/Finishing featuresSave paper when you print Set the duplex optionSelect your copy media Select your copy mediaSending faxes Using fax destination shortcutsSending faxes Entering a fax recipient numberJob 1 one page Cancel an outgoing faxExamples of typical fax jobs Select a Scan to Fax destinationJob 5 colored original credit card receipt Job 3 mixed content text and graphicsJob 2 multiple pages Job 4 photo 400 x 400 dpiExamples of typical fax jobs 6 Press Fax Resolution, and then select fine 7 Press Go/SendUse ScanBack utility Step 1 Set up your Scan to PC profileScanning to PC Create a scan profileStep 3 Scan your original documents Step 1 Set up your scan profileUse the MarkNet Web pages Step 2 Select a storage locationCustom Scan to PC settings Custom Scan to PC settingsSave to Custom Scan to PC settingsStep 2 Scan your original documents Step 1 Set up your scan profileScanning to e-mail Create a scan to e-mail profileScan to permanent e-mail destinations Scan to permanent e-mail destinationsScanning to FTP Scan to an FTP destinationScanning to FTP Button and menu key Using the MFP control panelUsing the MFP control panel Button and menu key Button and menu key Fax Resolution specifies theFax Resolution specifies Content lets youFunction modes Function modesCustomizing your MFP configuration Customizing your MFP configurationCustomize copy settings Restore factory default settings2 Click Configuration Special tips for using the numeric keypadManually set basic fax information Manually set basic fax informationCreate permanent fax destinations Change fax send and receive settings2 Click Configuration 3 Click Manage Destinations 4 Click Fax Destinations SetupAdjust analog send fax options Adjust analog send fax optionsAdjust analog receive fax options Adjust analog receive fax optionsAdjust analog fax log options Description Adjust analog fax log optionsOption 2 Click Configuration Adjust fax server optionsScan to E-mail General Setup Adjust fax server options2 Click Configuration 3 Click Manage Destinations 4 Click E-mail Destinations SetupCreate permanent e-mail destinations Create permanent e-mail destinations2 Click Configuration 3 Click Manage Destinations 4 Click FTP Destinations SetupCreate FTP destinations Create FTP destinationsCreate an external destinations file Create an external destinations file4 Click Specify External Destinations File Disable scan functionsDisable scan functions Specify the external fileTrack MFP usage Configure Job AccountingConfigure Job Accounting 2 Click Configuration 3 Click MFP Job Accounting2 Click Configuration Select a tracking modeProtect the Job Account list Configure Job AccountingConfigure Job Accounting List of tracking modesJob Accounting status messages Use Validation mode to limit usageUse Validation mode to limit usage 4 Select Validation modeSolving copy problems Solving copy problemsCommon problems and solutions On the MFP CD, click Contact Lexmark Copy error messagesCopy status messages Copy status messagesNo Duplex Option Copy error messagesInstalled Close DoorCommon fax questions Solving fax problemsSolve problems sending faxes Solving fax problemsSolve problems receiving faxes Solve problems receiving faxesSend fax status Send fax statusReceive fax status Work with destination lists Send fax errorsReceive fax errors Send fax errorsWork with destination lists Print the destination listsPrint the shortcut list Common problems and solutions 10 Solving network scan problemsSolving network scan problems Scan to e-mail statusScan to FTP status Scan to FTP statusJob Accounting status Scan to e-mail errorsJob Accounting status reply address Scan to e-mail errorsMail server refused to accept mail from usView the destination lists Scan to FTP errorsScan to FTP errors Work with destination listsWork with destination lists Print the destination listsPrint the shortcut list Preventing paper jams 11 Solving scanning problemsSolving scanning problems Solve scanner problems Solve scanner problemsIndex Indexsetting a password for job accounts destinations 30 profile 16 setupScan to PC customizing settings 14 profile setup 13 scanning control panel modes 22 selecting copy content 5 copy mediaLexington, Kentucky 2002 Lexmark International, Inc 740 West New Circle Road