Scanning documents into an editing application
An Optical Character Recognition (OCR) application allows you to edit an original text document that has been
scanned. In order for this to work, you must have an OCR application st ored on a local or network compu ter and you
must be able to choose it from the list of applications when you set up the scan.
When selecting settings for the scan:
•Select to scan to the local computer or net work computer where the OCR is installed.
•Select to scan to the highest resolution.
For Windows users
1Load an original document.
The Instant Preview screen appears.
2Click or Start.
3Click All Programs or Programs, and then select the printer program folder from the list.
4Navigate to:
Printer Home > select your printer > Document
Scanning starts and the scan pro gress dialog appears.
5When the scan is finished, save the document in a word-proces sing application.
6Open the document in the selected application t o edit it.
For Macintosh users
1Load an original document.
The Instant Preview screen appears.
2From the Finder, navigate to:
Applications > select your printer folder
3Double-click Scan Center.
If scanning from a network printer, then you must first add the printer to the Edit Device List dialog.
aFrom the Device pop-up menu, choose Browse Devices.
bFrom the Edit Device List dialog, add your printer. For more information, click .
cClick OK.
4From the “What is being scanned?” area of the Scan Center, select a document type other t han Photo.
5From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).
6From the “Send scanned image to” menu, choose a word-processing application to use f or editing.
7Click Scan.
8Open the scanned document from a word-processing applicat ion to edit it.
Scanning
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