Receiving Faxes, System Settings Receive Setting | Sharp MX-FXX1

4 FAX RECEPTION

This chapter explains the basic procedures for receiving faxes.

RECEIVING FAXES

When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen.

Scan

Internet Fax

Fax

USB Mem. Scan

PC Scan

Address Book

Original

Scan:

Auto

Send:

Auto

Direct TX

Exposure

Auto

Sub Address

Resolution

Standard

Address Review

Special Modes

File

Quick File

Auto Reception

Fax Memory:100%

This shows the current fax reception mode and the amount of free memory remaining.

•When fax reception is in progress, it is possible to reserve a transmission by performing the transmission in memory transmission mode.

☞TRANSMISSION METHODS (page 24)

•To print received faxes, make sure that the required paper is loaded in the machine's paper trays. It is not necessary to load A4 (8-1/2" x 11") paper and B5 (5-1/2" x 8-1/2") paper in both the vertical ( ) and horizontal ( ) orientations. Differences in orientation are automatically adjusted when faxes are received.

When a fax smaller than A4 (8-1/2" x 11") size is received, the size of the paper used for printing will vary depending on the orientation (vertical or horizontal) in which the sender placed the original.

•System Settings: Receive Setting

This is used to change the fax reception mode. "Auto Reception" should normally be used. Select "Manual Reception" when an extension phone is connected to the machine.

•System Settings (Administrator): Anti Junk Fax Setting

This setting is used to enter fax numbers from which you wish to block reception.

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Sharp MX-FXX1 manual Receiving Faxes, System Settings Receive Setting, System Settings Administrator Anti Junk Fax Setting

Contents

Facsimile Guide Table of Contents Code Communication Cancelling a FAX in Progress or a Reserved FAXConnections and Settings After the Machine is Moved Faxes Own number sending About this Manual Manual name ContentsManuals Provided with the Machine Icons used in the manuals Base screen of fax mode Address book screen Base Screen of FAX ModeSystem Settings Administrator Default Display Settings Base Screen of FAX Mode Address Review key System Settings Administrator Customize Key SettingCustomizing displayed keys Checking what special modes are selected Address Book Screen Touch the Sort Address key Change the display modeTouch the key of the mode or tab that you wish to display System Settings Address Book Index display System Settings Custom Index Place the original Change the modeSelect image settings FAX Transmission Sequence Enter the destination fax number Special mode settings Begin transmission When sending a fax normally memory transmissionWhen sending a fax in direct transmission mode To cancel scanning Touch the Pause key Entering a FAX Number with the Numeric KeysEntering a pause between digits of the number Enter the destination fax number with the numeric keys Icon Retrieving a FAX Number from the Address BookMode Touch the To key Retrieving a Stored DestinationTouch the Address Book key Select the destination To delete a destination Checking and Deleting Entered DestinationsTouch the Address Review key Check the destinations and then touch the OK key If an incorrect search number is entered Using a Search Number to Retrieve a Destination Search for the destination How to searchRetrieving a Destination from a Global Address Book Open the global address search screen To check the information stored in a destination Touch the key of the desired destinationIf a screen for selecting the item to be used appears Touch the Resend key Using the Resend Function Chain Dialling Example Using chain dialling to dial an international number Transmission Methods Basic Transmission Methods System Settings Administrator Quick On Line Sending Using the Document Glass for Transmission Width Paper width Placement Orientation of the OriginalSystem Settings Administrator Rotation Sending Setting Automatic Reduction of the Transmitted Image Standard sizes detected original sizes Transmittable Original SizesSize of the Placed Original Minimum original size Maximum original size System Settings Administrator Recall in Case of Line Busy When the Line is BusyWhen a Communication Error Occurs To cancel transmission System Settings Administrator Scan Complete Sound Setting Using the Automatic Document Feeder for TransmissionPress the Black & White Start key Touch the Direct TX key Checking the Status of FAX Jobs Document glass scale Mark Using the Document Glass for Transmission Touch the Read-End key Touch the Direct TX key Enter the destination fax number System Settings Administrator Speaker Settings Transmission Using the SpeakerTouch the Speaker key Place the original Repeat steps 2 and 3 until all destinations are selected To cancel a specified destination Touch the Complete key Press the JOB Status keyDisplay details on the broadcast transmission Touch the Failed tab Touch the Retry key Not using document filingUsing document filing Resend to unsuccessful destinations Sending a FAX Directly from a Computer PC-Fax Exposure key Image SettingsResolution key Original key Touch the 2-Sided Booklet key or the 2-Sided Tablet key Touch the Original keyTouch the appropriate Image Orientation key Resolution Standard Touch the appropriate original size key Touch the OK key Specifying the original scan size by paper sizeTouch the Scan Size key Specify the scan size Touch the OK key Touch the Size Input key Specifying the original scan size by numerical valuesEnter the scan size Specifying the original scan size by paper size Touch the desired send size key Touch the OK key Specifying the send size of the originalTouch the Send Size key Specify the send size Specify the orientation in which the original is placed Touch the Exposure key Exposure settingsTouch the Manual key Adjust the exposure with the keys Changing the Exposure Touch the key of the desired resolution Touch the OK key Changing the ResolutionTouch the Resolution key Select the resolution Resolution When to select Resolution settings System Settings Administrator Anti Junk Fax Setting System Settings Receive SettingReceiving Faxes Beep Receiving a FAXMachine rings and fax reception begins automatically Fax is automatically printed Receiving a FAX Manually Forwarding Received Faxes Fax Data Forward System Settings Fax Data Receive/Forward Forwarding a Received FAX to AN Mail Address Inbound Routing Settings Special modes menu 1st screen Special Modes Special modes menu 2nd screen OK key and Cancel keyTransaction Report key Memory Box key Storing FAX Operations Program Retrieve the stored program Using a Program to Send a FAXSelect additional settings Select the special modes Press the Black & White Start key Touch the Erase key Select the erase settingsTouch the desired erase mode Erasing Peripheral Shadows on the Image Erase System Settings Administrator Erase Width Adjustment To cancel an erase setting Example Place the original face down onDocument glass Example Faxing the left and right pages of a book White Start key Select Dual Page ScanIf you have more pages to scan, change Pages and then press the Black To cancel Dual Page Scan Touch the Timer key Sending a FAX AT a Specified Time Timer Specify the day Set the time with the keysSpecify the time hour, minute To cancel timer transmission Originals Document feeder tray Document glass Sending TWO Pages AS a Single page 2in1 Select 2in1 To cancel 2in1 Touch the Card Shot key Sending Both Sides of a Card AS a Single page Card Shot Enter the original size Specify the original size To cancel Card Shot Sending a Large Number of Pages Job Build Select job build modeInsert the originals face up in the document feeder tray Press the Black & White Start key to scan the first set To cancel Job Build Select the mixed size original setting System Settings Administrator Original Feeding Mode To cancel the mixed size original setting Select slow scan mode Faxing Thin Originals Slow Scan Mode To cancel slow scan mode Example of the sender information printed Adding Your Sender Information to Faxes Own number sendingInformation programmed in Own Number Sending Touch the desired sender information key Touch the OK key Select the sender information Select polling reception Calling a FAX Machine and Initiating Reception Polling Multiple fax numbers can be entered To cancel polling reception Follow the instructions in the recorded greeting Initiating Polling Reception ManuallyReceive the fax System Settings Administrator Fax Polling Security Restricting Polling Access Polling security Specify the number of polling times Scanning a Document Into Polling MemoryTouch the Data Store key Touch the Public Box key Following functions can be selected Select image settings and special modes Printing a Document Stored in the Public BOX To cancel printingTouch the Print Data key Touch the Yes key To cancel the deletionDeleting a Document from the Public BOX Touch the Delete Data key HOW F-CODES Work Code CommunicationMachine Code Dialling System Settings F-Code Memory BoxMemory box for F-code communication Print passcode Enter Bbbb Confidential Communication Using F-CODESReceiver Transmission with an Code Sender Touch the Sub Address key Code Confidential TransmissionEnter the passcode with the numeric keys Touch Keys to switch through the screensPrinting a FAX Received by F-CODE Confidential Reception Machine rings and the fax is received Numeric keys Enter the print passcode withIf you forget the print passcode Other machine Polling Reception Using F-CODESTransmission request polling using an F-code Select polling To cancel polling Transmission request polling using an F-code Other Polling Memory Transmission Using F-CODES Touch the key of the F-code memory polling box 105 106 Printing a Document Stored for F-CODE Polling Transmission Deleting a Document Stored for F-CODE Polling Transmission Relay machine Relay Request Transmission Using F-CODESEnd receiving machines Transmission specifying an F-code 110 Other machine Machine Relay Broadcast Transmission Using F-CODES Click Core Replace the extension phone Making and Receiving Phone Calls JOB Status Screen Example Pressing the key in fax mode Job queue screen Completed job screen JOB Queue Screen and Completed JOB Screen Job key display 117 Fax reception jobs Operation When a JOB in the JOB Queue is CompletedTimer transmission jobs Fax reception jobs when Inbound Routing is enabled Tab name Information displayed Checking a Reserved JOB or the JOB in Progress Checking Completed Jobs Select the fax job that you wish to cancel Cancelling a FAX in Progress or a Reserved FAXIf you do not wish to cancel the selected fax job To stop the cancellation and execute the job Select the fax job to which you wish to give priority Giving Priority to a Reserved FAX JOBTouch the key of the desired job Touch the Priority key Example of a transaction report Transaction Report Select the transaction report print condition Message Explanation Information Appearing in the Result Column Example of the Image Sending Activity Report Image Sending Activity Report Connection to the Telephone Line Connections and Settings After the Machine is Moved Main power indicator On position Make Sure the Main Power Switch is in the on PositionMain power switch Power Save key/indicator Checking the Date and Time System settings administrator Fax Own Name and Number SetChanging the Sender FAX Number Facsimile Guide