Confidential Communication Using F-CODES, Sender | Sharp MX-FXX1

CONFIDENTIAL COMMUNICATION USING F-CODES

By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box.

This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.

To print an F-code confidential fax, the print passcode must be entered.

Receiver

Transmission with an

F-code

Sub-address: AAAAAAAA

Passcode: XXXXXXXX

Sender

Sub-address: AAAAAAAA

Passcode: XXXXXXXX

Reception in F-code Memory Box

Print passcode: Enter BBBB

The fax is printed.

The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient before the fax is sent.

System Settings: F-Code Memory Box

This is used to create memory boxes for F-code confidential communication (confidential reception). A memory box name, sub-address, passcode, and print passcode are programmed in each box.

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Sharp MX-FXX1 manual Confidential Communication Using F-CODES, Receiver Transmission with an Code, Sender

Contents

Facsimile Guide Table of Contents Faxes Own number sending Cancelling a FAX in Progress or a Reserved FAXConnections and Settings After the Machine is Moved Code Communication Manuals Provided with the Machine Manual name ContentsAbout this Manual Icons used in the manuals System Settings Administrator Default Display Settings Base Screen of FAX ModeBase screen of fax mode Address book screen Base Screen of FAX Mode Checking what special modes are selected System Settings Administrator Customize Key SettingCustomizing displayed keys Address Review key Address Book Screen System Settings Address Book Change the display modeTouch the key of the mode or tab that you wish to display Touch the Sort Address key System Settings Custom Index Index display FAX Transmission Sequence Change the modeSelect image settings Place the original Special mode settings Enter the destination fax number To cancel scanning When sending a fax normally memory transmissionWhen sending a fax in direct transmission mode Begin transmission Enter the destination fax number with the numeric keys Entering a FAX Number with the Numeric KeysEntering a pause between digits of the number Touch the Pause key Mode Retrieving a FAX Number from the Address BookIcon Select the destination Retrieving a Stored DestinationTouch the Address Book key Touch the To key Check the destinations and then touch the OK key Checking and Deleting Entered DestinationsTouch the Address Review key To delete a destination Using a Search Number to Retrieve a Destination If an incorrect search number is entered Open the global address search screen How to searchRetrieving a Destination from a Global Address Book Search for the destination If a screen for selecting the item to be used appears Touch the key of the desired destinationTo check the information stored in a destination Using the Resend Function Touch the Resend key Example Using chain dialling to dial an international number Chain Dialling Basic Transmission Methods Transmission Methods Using the Document Glass for Transmission System Settings Administrator Quick On Line Sending Automatic Reduction of the Transmitted Image Placement Orientation of the OriginalSystem Settings Administrator Rotation Sending Setting Width Paper width Minimum original size Maximum original size Transmittable Original SizesSize of the Placed Original Standard sizes detected original sizes To cancel transmission When the Line is BusyWhen a Communication Error Occurs System Settings Administrator Recall in Case of Line Busy Press the Black & White Start key Using the Automatic Document Feeder for TransmissionSystem Settings Administrator Scan Complete Sound Setting Touch the Direct TX key Checking the Status of FAX Jobs Using the Document Glass for Transmission Document glass scale Mark Touch the Read-End key Touch the Direct TX key Enter the destination fax number Touch the Speaker key Transmission Using the SpeakerSystem Settings Administrator Speaker Settings Place the original Repeat steps 2 and 3 until all destinations are selected To cancel a specified destination Display details on the broadcast transmission Press the JOB Status keyTouch the Complete key Resend to unsuccessful destinations Not using document filingUsing document filing Touch the Failed tab Touch the Retry key Sending a FAX Directly from a Computer PC-Fax Original key Image SettingsResolution key Exposure key Touch the appropriate Image Orientation key Touch the Original keyTouch the 2-Sided Booklet key or the 2-Sided Tablet key Resolution Standard Specify the scan size Specifying the original scan size by paper sizeTouch the Scan Size key Touch the appropriate original size key Touch the OK key Touch the OK key Enter the scan size Specifying the original scan size by numerical valuesTouch the Size Input key Specifying the original scan size by paper size Specify the send size Specifying the send size of the originalTouch the Send Size key Touch the desired send size key Touch the OK key Specify the orientation in which the original is placed Changing the Exposure Exposure settingsTouch the Manual key Adjust the exposure with the keys Touch the Exposure key Select the resolution Changing the ResolutionTouch the Resolution key Touch the key of the desired resolution Touch the OK key Resolution settings Resolution When to select Receiving Faxes System Settings Receive SettingSystem Settings Administrator Anti Junk Fax Setting Fax is automatically printed Receiving a FAXMachine rings and fax reception begins automatically Beep Receiving a FAX Manually System Settings Fax Data Receive/Forward Forwarding Received Faxes Fax Data Forward Mail Address Inbound Routing Settings Forwarding a Received FAX to AN Special Modes Special modes menu 1st screen Transaction Report key Memory Box key OK key and Cancel keySpecial modes menu 2nd screen Storing FAX Operations Program Select the special modes Using a Program to Send a FAXSelect additional settings Retrieve the stored program Press the Black & White Start key Erasing Peripheral Shadows on the Image Erase Select the erase settingsTouch the desired erase mode Touch the Erase key To cancel an erase setting System Settings Administrator Erase Width Adjustment Example Faxing the left and right pages of a book Place the original face down onDocument glass Example Pages and then press the Black Select Dual Page ScanIf you have more pages to scan, change White Start key To cancel Dual Page Scan Sending a FAX AT a Specified Time Timer Touch the Timer key Specify the time hour, minute Set the time with the keysSpecify the day To cancel timer transmission Sending TWO Pages AS a Single page 2in1 Originals Document feeder tray Document glass Select 2in1 To cancel 2in1 Sending Both Sides of a Card AS a Single page Card Shot Touch the Card Shot key Specify the original size Enter the original size To cancel Card Shot Insert the originals face up in the document feeder tray Select job build modeSending a Large Number of Pages Job Build Press the Black & White Start key to scan the first set To cancel Job Build Select the mixed size original setting To cancel the mixed size original setting System Settings Administrator Original Feeding Mode Faxing Thin Originals Slow Scan Mode Select slow scan mode To cancel slow scan mode Information programmed in Own Number Sending Adding Your Sender Information to Faxes Own number sendingExample of the sender information printed Select the sender information Touch the desired sender information key Touch the OK key Calling a FAX Machine and Initiating Reception Polling Select polling reception To cancel polling reception Multiple fax numbers can be entered Receive the fax Initiating Polling Reception ManuallyFollow the instructions in the recorded greeting Restricting Polling Access Polling security System Settings Administrator Fax Polling Security Touch the Public Box key Scanning a Document Into Polling MemoryTouch the Data Store key Specify the number of polling times Select image settings and special modes Following functions can be selected Touch the Print Data key To cancel printingPrinting a Document Stored in the Public BOX Touch the Delete Data key To cancel the deletionDeleting a Document from the Public BOX Touch the Yes key Machine Code CommunicationHOW F-CODES Work Memory box for F-code communication System Settings F-Code Memory BoxCode Dialling Sender Confidential Communication Using F-CODESReceiver Transmission with an Code Print passcode Enter Bbbb Enter the passcode with the numeric keys Code Confidential TransmissionTouch the Sub Address key Machine rings and the fax is received Keys to switch through the screensPrinting a FAX Received by F-CODE Confidential Reception Touch If you forget the print passcode Enter the print passcode withNumeric keys Select polling Polling Reception Using F-CODESTransmission request polling using an F-code Other machine To cancel polling Polling Memory Transmission Using F-CODES Transmission request polling using an F-code Other 105 Touch the key of the F-code memory polling box 106 Printing a Document Stored for F-CODE Polling Transmission Deleting a Document Stored for F-CODE Polling Transmission End receiving machines Transmission specifying an F-code Relay Request Transmission Using F-CODESRelay machine 110 Relay Broadcast Transmission Using F-CODES Other machine Machine Core Click Making and Receiving Phone Calls Replace the extension phone Example Pressing the key in fax mode JOB Status Screen JOB Queue Screen and Completed JOB Screen Job queue screen Completed job screen Job key display 117 Fax reception jobs when Inbound Routing is enabled Operation When a JOB in the JOB Queue is CompletedTimer transmission jobs Fax reception jobs Checking a Reserved JOB or the JOB in Progress Tab name Information displayed Checking Completed Jobs If you do not wish to cancel the selected fax job Cancelling a FAX in Progress or a Reserved FAXSelect the fax job that you wish to cancel To stop the cancellation and execute the job Touch the key of the desired job Touch the Priority key Giving Priority to a Reserved FAX JOBSelect the fax job to which you wish to give priority Transaction Report Example of a transaction report Select the transaction report print condition Information Appearing in the Result Column Message Explanation Image Sending Activity Report Example of the Image Sending Activity Report Connections and Settings After the Machine is Moved Connection to the Telephone Line Main power switch Power Save key/indicator Make Sure the Main Power Switch is in the on PositionMain power indicator On position Changing the Sender FAX Number System settings administrator Fax Own Name and Number SetChecking the Date and Time Facsimile Guide