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Sharp MX-FXX1 manual Receiving a FAX, Machine rings and fax reception begins automatically, Beep

Models: MX-FXX1

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RECEIVING A FAX

When a fax is transmitted to the machine, the machine automatically receives and prints the fax.

Beep

1

The machine rings and fax reception begins automatically.

A beep sounds when reception ends.

2

•System Settings (Administrator): Speaker Settings

This is used to change the volume and tone of the reception beep.

•System Settings (Administrator): Number of Calls in Auto Reception

This is used to change the number of rings on which fax reception begins automatically. To receive faxes without the machine ringing, select "0" rings.

The fax is automatically printed.

• If a password entry screen appears...

A password must be entered to print the received fax. When the correct password is entered, the received fax is printed.

☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 57)

•The output tray and stapling (when a finisher is installed) can be selected.

The number of copies of received faxes that are printed and the output tray can be selected. When a finisher is installed, the number of copies printed, the output tray, and stapling can be selected. For more information, see the System Settings Guide.

•If printing of a copy job or print job is in progress when a fax is received, the fax will not be printed until the previously

reserved job is completed.

•Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper, out of toner, or a paper misfeed. The faxes will be printed automatically when the error condition is cleared. (If the machine ran out of paper, touch the [OK] key in the touch panel after loading paper.

•When received faxes cannot be printed, the faxes can be forwarded to another fax machine.

☞FORWARDING RECEIVED FAXES (Fax Data Forward) (page 58)

System Settings (Administrator): Duplex Reception Setting

This is used to have received faxes printed on both sides of the paper.

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Sharp MX-FXX1 Receiving a FAX, Machine rings and fax reception begins automatically, Fax is automatically printed, Beep

Contents

Facsimile Guide Table of Contents Cancelling a FAX in Progress or a Reserved FAX Connections and Settings After the Machine is MovedFaxes Own number sending Code CommunicationManuals Provided with the Machine Manual name ContentsAbout this Manual Icons used in the manuals System Settings Administrator Default Display Settings Base Screen of FAX ModeBase screen of fax mode Address book screen Base Screen of FAX Mode System Settings Administrator Customize Key Setting Customizing displayed keysChecking what special modes are selected Address Review keyAddress Book Screen Change the display mode Touch the key of the mode or tab that you wish to displaySystem Settings Address Book Touch the Sort Address keySystem Settings Custom Index Index displayChange the mode Select image settingsFAX Transmission Sequence Place the originalSpecial mode settings Enter the destination fax numberWhen sending a fax normally memory transmission When sending a fax in direct transmission modeTo cancel scanning Begin transmissionEntering a FAX Number with the Numeric Keys Entering a pause between digits of the numberEnter the destination fax number with the numeric keys Touch the Pause keyMode Retrieving a FAX Number from the Address BookIcon Retrieving a Stored Destination Touch the Address Book keySelect the destination Touch the To keyChecking and Deleting Entered Destinations Touch the Address Review keyCheck the destinations and then touch the OK key To delete a destinationUsing a Search Number to Retrieve a Destination If an incorrect search number is enteredHow to search Retrieving a Destination from a Global Address BookOpen the global address search screen Search for the destinationIf a screen for selecting the item to be used appears Touch the key of the desired destinationTo check the information stored in a destination Using the Resend Function Touch the Resend keyExample Using chain dialling to dial an international number Chain DiallingBasic Transmission Methods Transmission MethodsUsing the Document Glass for Transmission System Settings Administrator Quick On Line SendingPlacement Orientation of the Original System Settings Administrator Rotation Sending SettingAutomatic Reduction of the Transmitted Image Width Paper widthTransmittable Original Sizes Size of the Placed OriginalMinimum original size Maximum original size Standard sizes detected original sizesWhen the Line is Busy When a Communication Error OccursTo cancel transmission System Settings Administrator Recall in Case of Line BusyPress the Black & White Start key Using the Automatic Document Feeder for TransmissionSystem Settings Administrator Scan Complete Sound Setting Touch the Direct TX key Checking the Status of FAX Jobs Using the Document Glass for Transmission Document glass scale MarkTouch the Read-End key Touch the Direct TX key Enter the destination fax number Touch the Speaker key Transmission Using the SpeakerSystem Settings Administrator Speaker Settings Place the original Repeat steps 2 and 3 until all destinations are selected To cancel a specified destination Display details on the broadcast transmission Press the JOB Status keyTouch the Complete key Not using document filing Using document filingResend to unsuccessful destinations Touch the Failed tab Touch the Retry keySending a FAX Directly from a Computer PC-Fax Image Settings Resolution keyOriginal key Exposure keyTouch the appropriate Image Orientation key Touch the Original keyTouch the 2-Sided Booklet key or the 2-Sided Tablet key Resolution Standard Specifying the original scan size by paper size Touch the Scan Size keySpecify the scan size Touch the appropriate original size key Touch the OK keyTouch the OK key Enter the scan size Specifying the original scan size by numerical valuesTouch the Size Input key Specifying the original scan size by paper size Specifying the send size of the original Touch the Send Size keySpecify the send size Touch the desired send size key Touch the OK keySpecify the orientation in which the original is placed Exposure settings Touch the Manual key Adjust the exposure with the keysChanging the Exposure Touch the Exposure keyChanging the Resolution Touch the Resolution keySelect the resolution Touch the key of the desired resolution Touch the OK keyResolution settings Resolution When to selectReceiving Faxes System Settings Receive SettingSystem Settings Administrator Anti Junk Fax Setting Receiving a FAX Machine rings and fax reception begins automaticallyFax is automatically printed BeepReceiving a FAX Manually System Settings Fax Data Receive/Forward Forwarding Received Faxes Fax Data ForwardMail Address Inbound Routing Settings Forwarding a Received FAX to ANSpecial Modes Special modes menu 1st screenTransaction Report key Memory Box key OK key and Cancel keySpecial modes menu 2nd screen Storing FAX Operations Program Using a Program to Send a FAX Select additional settingsSelect the special modes Retrieve the stored programPress the Black & White Start key Select the erase settings Touch the desired erase modeErasing Peripheral Shadows on the Image Erase Touch the Erase keyTo cancel an erase setting System Settings Administrator Erase Width AdjustmentPlace the original face down on Document glassExample Faxing the left and right pages of a book ExampleSelect Dual Page Scan If you have more pages to scan, changePages and then press the Black White Start keyTo cancel Dual Page Scan Sending a FAX AT a Specified Time Timer Touch the Timer keySpecify the time hour, minute Set the time with the keysSpecify the day To cancel timer transmission Sending TWO Pages AS a Single page 2in1 Originals Document feeder tray Document glassSelect 2in1 To cancel 2in1 Sending Both Sides of a Card AS a Single page Card Shot Touch the Card Shot keySpecify the original size Enter the original sizeTo cancel Card Shot Insert the originals face up in the document feeder tray Select job build modeSending a Large Number of Pages Job Build Press the Black & White Start key to scan the first set To cancel Job Build Select the mixed size original setting To cancel the mixed size original setting System Settings Administrator Original Feeding ModeFaxing Thin Originals Slow Scan Mode Select slow scan modeTo cancel slow scan mode Information programmed in Own Number Sending Adding Your Sender Information to Faxes Own number sendingExample of the sender information printed Select the sender information Touch the desired sender information key Touch the OK keyCalling a FAX Machine and Initiating Reception Polling Select polling receptionTo cancel polling reception Multiple fax numbers can be enteredReceive the fax Initiating Polling Reception ManuallyFollow the instructions in the recorded greeting Restricting Polling Access Polling security System Settings Administrator Fax Polling SecurityScanning a Document Into Polling Memory Touch the Data Store keyTouch the Public Box key Specify the number of polling timesSelect image settings and special modes Following functions can be selectedTouch the Print Data key To cancel printingPrinting a Document Stored in the Public BOX To cancel the deletion Deleting a Document from the Public BOXTouch the Delete Data key Touch the Yes keyMachine Code CommunicationHOW F-CODES Work Memory box for F-code communication System Settings F-Code Memory BoxCode Dialling Confidential Communication Using F-CODES Receiver Transmission with an CodeSender Print passcode Enter BbbbEnter the passcode with the numeric keys Code Confidential TransmissionTouch the Sub Address key Keys to switch through the screens Printing a FAX Received by F-CODE Confidential ReceptionMachine rings and the fax is received TouchIf you forget the print passcode Enter the print passcode withNumeric keys Polling Reception Using F-CODES Transmission request polling using an F-codeSelect polling Other machineTo cancel polling Polling Memory Transmission Using F-CODES Transmission request polling using an F-code Other105 Touch the key of the F-code memory polling box106 Printing a Document Stored for F-CODE Polling Transmission Deleting a Document Stored for F-CODE Polling Transmission End receiving machines Transmission specifying an F-code Relay Request Transmission Using F-CODESRelay machine 110 Relay Broadcast Transmission Using F-CODES Other machine MachineCore ClickMaking and Receiving Phone Calls Replace the extension phoneExample Pressing the key in fax mode JOB Status ScreenJOB Queue Screen and Completed JOB Screen Job queue screen Completed job screenJob key display 117 Operation When a JOB in the JOB Queue is Completed Timer transmission jobsFax reception jobs when Inbound Routing is enabled Fax reception jobsChecking a Reserved JOB or the JOB in Progress Tab name Information displayedChecking Completed Jobs If you do not wish to cancel the selected fax job Cancelling a FAX in Progress or a Reserved FAXSelect the fax job that you wish to cancel To stop the cancellation and execute the job Touch the key of the desired job Touch the Priority key Giving Priority to a Reserved FAX JOBSelect the fax job to which you wish to give priority Transaction Report Example of a transaction reportSelect the transaction report print condition Information Appearing in the Result Column Message ExplanationImage Sending Activity Report Example of the Image Sending Activity ReportConnections and Settings After the Machine is Moved Connection to the Telephone LineMain power switch Power Save key/indicator Make Sure the Main Power Switch is in the on PositionMain power indicator On position Changing the Sender FAX Number System settings administrator Fax Own Name and Number SetChecking the Date and Time Facsimile Guide