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Canon L380S manual Sending Faxes, Preparing to Send a Fax, Document Requirements

Models: L380S

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Sending Faxes

This chapter describes how to use your machine to send faxes.

Preparing to Send a Fax

CHAPTER

Document Requirements

The documents you load into the machine must meet the following requirements.

When loading a multi-page document:

	Size:	Max.: 216 × 356 mm
	(W ⋅ L)
	(W ⋅ L)	Min.: 148 × 105 mm

	Quantity:	Up to 50 A4-size, 50 LTR-size, or 20 LGL-size sheets
	Quantity:	(1 sheet for sizes other than these)
		(1 sheet for sizes other than these)

	Thickness:	0.07–0.13 mm
	Thickness:	(For sheets thicker than this, load 1 sheet at a time)
		(For sheets thicker than this, load 1 sheet at a time)

		All sheets should be of the same thickness.

	Weight:	50–105 g/m2
		All sheets should be of the same weight.

When loading a single-page document:

Size:	Max.: 216 mm × approx.1 m

(W x L)	Min.: 148 × 105 mm

Quantity	1 sheet

Thickness	0.06	– 0.23 mm

Weight:	50 –	240 g/m2

Preparing to Send a Fax

6-1

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Canon L380S manual Sending Faxes, Preparing to Send a Fax, Document Requirements, When loading a single-page document

Contents

Page User’s Guide This Document Copyright Trademarks IiiSafety Information Contents Chapter Speed Dialing Registering Information in the MachineChapter Paper Handling Chapter Sending FaxesChapter Receiving Faxes Setting Up and Using PollingChapter Special Features Restricting the Use of the MachineReports and Lists Chapter Making CopiesChapter System Monitor ViiiMaintaining Your Machine Chapter TroubleshootingAppendix a Specifications Menu SystemAppendix C Country-Specific Features Glossary IndexIntroducing FAX-L380S/L390 WelcomeMain Features of the Machine Plain Paper Fax FeaturesTelephone Features Printer FeaturesCopier Features Operating System Using the Machine With the Printer DriverSystem Requirements ComputerIllustrations Used in This Guide Using Your DocumentationType Conventions Used in This Guide Safety Instructions Customer Support Setting Up Your Machine Choosing a Location for Your MachineUnpacking Your Machine Do You Have Everything?Removing Shipping Materials Replaceable Parts Document Output Tray Assembling the MachineAttaching Components Output TrayInstalling the Paper Cassette Connect the machine to your computer as follows Connecting the Machine to Your PCMaking Connections Connecting the Telephone Line Connecting the Power Cord31/12 2 00 5 S a T 1 5 1 FaxOnl y S T a N DA R D Connect the power cord as followsLease W a IT ENG L I S H Setting the Display Language and CountryOuntr Y S E L E C T Ountry S E L EC TFAX-L380S Getting Acquainted With Your MachineFront View FAX-L390 USB port Rear cover Handset jack Power socketRear View Extension phone jack Extension coverOperation Panel Special Function Buttons One-Touch Speed Dial Panel Open Restoring from the Energy Saver Mode Energy Saver ModeSetting the Energy Saver Mode Manually Press Energy SaverToner Cartridge Handling and Storing CartridgesInstalling/Replacing the Toner Cartridge Setting Up Your Machine Open the printer coverSetting Up Your Machine Loading Recording Paper Loading Paper in the Cassette FAX-L380S FAX-L390Insert the cassette into the machine as far as it will go Testing the MachineEven out the edges of the paper stack Guidelines for Entering Information Entering Numbers, Letters, and SymbolsRegistering Information in the Machine To delete a character Uppercase LowercaseTo enter a space To delete an entire entryIdentifying Your Documents Follow this procedure to enter the date and timePersonalizing Your Machine Entering the Date and TimeImer S E T T I N G S Press Stop/Reset to return to standby modeRegistering Your Fax Number and Name EL LI N E T Y P E Setting the Telephone Line TypeSetting the Summer Time N D AY IME N T HEEK IME OnthPaper Storage Paper HandlingPrint Media Requirements Unacceptable PaperPaper Printing AreasAcceptable Paper Feeding directionLoading Paper Loading Paper in the CassetteHook Hooks Load Limit Mark Specify the paper size and type Loading Envelopes in the CassetteInsert the cassette into the machine Flaps should not bulge more than 5 mm Pinch and slide the width slide guides to fit the envelopes Loading Paper in the Multi-Purpose Feeder Specify the paper type Loading an Envelope in the Multi-Purpose FeederSpecify the paper size Paper Handling Orientation of the Document and the Paper Loading Paper Type Paper Output Area Number of Output Sheets Selecting the Paper Output AreaPaper Type and Paper Output Area Face Down Paper Output Area Face Up Paper Output AreaSpeed Dialing Speed Dialing MethodsTEL NU M B E R E N T R Y One-Touch Speed DialingStoring Numbers for One-Touch Speed Dialing TEL=12 3 x xEL= EL Numb E R EN T R YD D I a L EL NUM B E R E N T R YUsing One-Touch Speed Dialing TEL=1 2 3 x x Ca no n U . KTEL NU M be R E N T R Y Coded Speed DialingStoring Numbers for Coded Speed Dialing TEL=45 6 xxTEL NU MB E R E NT R Y TEL NU MB E R E NT R Y Coded S P D DI a L TEL=NAM E TEL=45 7x x x Anon E U R O P aUsing Coded Speed Dialing Oded S P D D I a LPress Start Group IA L EL= Group DialingCreating Groups for Group Dialing Roup D I a L Group D IA LGrou P GRO U PTo change the number and/or name To change additional groups, repeat steps 2 toO U P Using Group DialingEL=GROUP A L UK GR O U PPress or + to display the other names Directory DialingPress Directory Preparing to Send a Fax When loading a single-page documentSending Faxes Document RequirementsCARBON-BACKED Thin Paper Problem documentsScanning Area Loading Documents in the ADF Sending FaxesTrouble With Multipage Documents Adjusting the Resolution and ContrastAdjusting the Image Quality Resolution AX RES O L U T I O N Adjusting the Exposure DensitySet the resolution as follows FI N EManual Sending Via the Handset Sending MethodsMemory Sending Densit Y C O N TRO LDialing Methods Regular DialingMemory Sending Follow this procedure for memory sendingSending Documents Dial the other party’s fax/telephone numberTalk through the handset to the other party Follow this procedure for manual sendingManual Sending Via the Handset While Documents Are Being Scanned Using the ADF Canceling SendingCanceling Memory Sending After All Documents Are ScannedRedialing Canceling Automatic RedialingSetting Up Automatic Redialing Manual RedialingEdial TI M E S Edial I N T E R V a L UTO RE DI a L UTO R E D I a LRED I a L T I M E S Edial in T E R V a L SET T I N G SSequential Broadcasting Sending a Document to More Than One DestinationCoded Speed Dialing Sending a Document Using Group DialingOne-Touch Speed Dialing Directory DialingL = Delayed SendingDelaye D TX TIM EEnter the destinations using any of the following 4 methods Different Ways to Receive a Fax Receive Mode Main Use Operation RequirementsReceiving Faxes Setting the Options for FaxTel Mode Setting the Receive ModeReceiving Faxes and Phone Calls Automatically FaxTel Mode Set the machine receive mode as followsWhat Happens When FaxTel Mode is Selected Set the FaxTel Mode options as followsN G Receiving Faxes Manually Manual ModeRI N G T I M E If you hear a person’s voiceUsing the Machine With an Answering Machine Receiving Faxes Automatically FaxOnly ModeUsing an Answering Machine AnsMode Supply RE C . P a P ER Receiving Faxes in Memory When a Problem OccursReplac E C a R T R I D GE EC . P a PER J a MReceiving While Performing Other Tasks Canceling an Incoming FaxTo cancel an incoming fax, follow this procedure Before You Use Polling Receiving Setting Up and Using PollingWhat’s Polling? L L I N G Polling Other Fax Machines to Receive DocumentsRequesting Another Fax to Send a Document Setup F IL E Setting Up Polling SendingSetting Up a Polling Box Canon T OKY ORase AF T E R T Ollin G B O Scanning a Document into the Memory for Polling SendingEtup FI L E Rase a FT E R T ERA SE a F TE R T CHA N GE D a T aChanging the Polling Box Settings Hange DA T a Hange D a TA Asswor D File N AM EElete FI L E Elete F I LE Asswor D ILE DE L E TE D Follow this procedure to cancel a polling boxDeleting a Polling Box Setting and Using the System Administrator’s ID and Password Restricting the Use of the Machine23 4 5 6 Setting the System Administrator’s ID and PasswordYS . AD MI N . I D Ystem PA S S W O RDAssword Ystem S E T T in G SYS . a D MI N . I D 34 5 6Setting Operation Restrictions Restricting Machine Operation Department ID ManagementPassw O R D Ystem S E T T in G S AsswordEPT . I D E N T R Y EPT . ID S E T U P T U PLimi TS To turn ‘OFF’ or ‘ON’ restricted sending Turning Restrictions OFF or onTo turn ‘OFF’ or ‘ON’ restricted printing Continue operating the machine Operating the Machine with Restrictions onAxOnly 0 0 0 1 /1 0 0 0 0 Checking and Clearing the Counter InformationEPT . ID M a N a G EM N T To check the print counterPress Stop/Reset to return to standby mode Ount R ES E T 1 . onSpecial Dialing Special FeaturesDialing Through a Switchboard 10-1If you selected HOOKING, go to step How to Enter PausesDialing Long Distance PrefixUsing Tone Dialing On a Pulse Line 10-3Enabling Restriction of Your Machine Follow this procedure to enable restriction of your machineRestricting Use of the Machine OCK P HO N E Ystem S E T T I N G SOCK P HO N E Ystem S E T T I N GS Canceling Restriction of Your MachineFollow this procedure to cancel restriction of your machine 10-5Using Memory Lock Turning Memory Lock on and Setting the Password10-7 Turning Memory Lock OFF and Printing DocumentsOutput no 11-1 Making CopiesMaking Copies Press Copy11-2 When Envelope is selectedSpecifying the Paper Size 11-3 When Free Size is selectedSpecifying the Paper Type Reset R AT I O Setting Enlarging/ReducingEnlarging/Reducing Using Preset Copy Ratios Reset R a T IO80% X T Enlarging/Reducing Using Custom Copy Ratios0 % 11-5Adjusting Automatically Adjusting the Image Quality ResolutionAdjusting the Exposure Density Improving Copied Image11-7 Adjusting Manually100% Copy Special FeaturesCollate Copy Set Sets of copiesLoad the document to be reserved in the ADF Reserve Copy11-9 PY I N G ? Confirming the Copy Job You ReservedDeleting the Copy Job You Reserved 0045Confirming Transmission Status System MonitorChecking the Status of Copy, Fax, Print and Report Jobs AX MO N I T O R534 001 0 T X ST N D B Y 01 can O N U S a Confirming Transmission Results and Sending ReservationDeleting a Fax Job TX RX N O YESConfirming and Deleting a Print Job CancelConfirming and Deleting a Copy Job Rint ST a T U SEport ST a T U S US ER D a T a LI S T Confirming and Deleting a Report JobRE P O R T ? 12-4P O R T Acti VI T Y R EPO R T Reports and ListsActivity Report 13-1Department ID Report 13-213-3 Error TX ReportTransmission TX Reports Slerexe Company Limited TX ReportMulti TX/RX Report 13-4Reception RX Report 13-5Memory Clear Report Speed Dialing Lists 13-7One-Touch Speed Dial List 13-8Coded Speed Dial List 13-9Group Dial List User’s Data List 13-1113-12User’s Data List Department Information List 13-13Document Memory List Press or + to select 4.DOC. Memory List press OK13-15 Cancel Report PrintingIf there are multiple jobs Removing Jammed Paper from Inside the Machine TroubleshootingClearing Jams Printer CoverTroubleshooting 14-214-3 14-4 14-5 14-6 If paper jam occurs when using the cassetteIf paper jam occurs when using the multi-purpose feeder Removing Jammed Paper from the ADF 14-7LCD Messages Message Cause Action14-9 Memory FullSystem Error Numbers Cause Action Error Codes14-11 Paper Feeding Problems 14-13 Troubleshooting 14-15 Faxing ProblemsSending Problems Troubleshooting Receiving Problems 14-17Troubleshooting 14-19 Telephone Problems Copying Problems 14-21Print Quality Problems 14-23 Printing Problems 14-25 If You Cannot Solve the ProblemSerial Number Maintaining Your Machine Cleaning the Machine’s Exterior 15-3 15-4 Transporting the machine Copy S E TT I N GS Accessing the MenuMenu System Copy S E T T I NG SMenu Descriptions 16-2FAX Default ModeError only 16-316-4 CenterOFF Manual 16-5Touch Tone 16-6Hooking Print Error onlyPstn 16-716-8 16-9 Receive RX to Memory 16-11System Settings Setup FilePassword Polling BOX16-13 Touch SPD Dial Preset Print QTYAuto Error Skip TEL Number Entry16-15 SYS. ADMIN. ID System Settings PasswordSYS. ADMIN. Info System Password16-17 Cancel REPORT? no Cancel ReportCancel REPORT? YES User DataSpecifications GeneralSpecifications Plain Paper FaxSpecifications Copier TelephonePrinter A4-size LTR-size LGL-size Printable Area PapersPrintable area Printable Area Envelopes European DL Commercial NoA4/LETTER/LEGAL Document SizesMaximum Document Size Margin at each edge is outside the machine’s scanning areaPrinter Driver Attaching the Optional Handset to the Machine HandsetAttaching the Handset to Your Machine To attach the handset to your machine, follow these stepsHandset B-3 Adjusting the Ringer Volume Switch Maintaining Your HandsetUnited Kingdom Country-Specific FeaturesConnecting External Device Ringer Equivalence Number R.E.NApplicable Standards Connecting the Telephone Line CordGermany Connecting a Telephone Connecting an Answering MachineGlossary AsciiCCITT/ITU-T CNGECM FineInterface port InterfaceInterface cable JackRAM Reception Reduction modeResolution Redialing-automaticStandard TTIIndex NumericsIndex Print Lists Print Status System Settings 230V