Canon L380S manual Receiving Faxes Automatically FaxOnly Mode, Using an Answering Machine AnsMode

•The machine then begins receiving the document. (This is particularly convenient if your telephone is located away from the machine.)

•If you do not hang up after pressing [Start] or the two-digit ID code, the machine beeps intermittently after you receive the document. (You can turn the beeping off by disabling the <OFFHOOK ALARM> in the <USER SETTINGS> menu. See p. 16-7 for details.)

NOTE

If you have an answering machine connected to your machine that can carry out remote-control operations (controlling your answering machine from a remote telephone), the security code for this function may be the same as the two-digit ID code described above. If so, make sure you change the machine two-digit ID code to make it distinct from the answering machine’s security code. See p. 16-11 for details on changing the code (<REMOTE RX ID> setting).

Receiving Faxes Automatically: FaxOnly Mode

When the machine is set up for a dedicated line, set FaxOnly Mode to automatically receive documents whenever a call comes over the fax line.

•The machine assumes all incoming calls are from fax machines sending documents. It receives the documents automatically and disconnects all voice calls.

•In FaxOnly Mode, you can control whether or not the machine rings when it receives a fax call. To set this option from the machine operation panel, see p. 16-10 (<INCOMING RING> setting).

Using an Answering Machine: AnsMode

Connecting an answering machine to the machine allows you to receive faxes and phone messages while you are out of the office.

NOTE

Canon does not recommend using an “answering service” (like those offered by local telephone companies that provide voice mail) on the telephone line you are connecting to the machine. If you do subscribe to an answering service, you may want to dedicate a separate line for fax communication only and connect that line to the machine.

Using the Machine With an Answering Machine

Follow these guidelines when using the machine with an answering machine:

•Set the answering machine to answer on the first or second ring.

•If the machine runs out of paper or toner in AnsMode, it receives all faxes into memory. The faxes then print automatically when you add paper or replace the toner cartridge.

•When recording the outgoing message on the answering machine:

-The entire message must be no more than 15 seconds long.

-In the message, tell your callers how to send a fax. For example:

“Hello. I can’t answer the phone right now. If you would like to send a fax, press the start button on your fax machine. Thank you.”

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Receiving Faxes

Different Ways to Receive a Fax 7-5