Step three: Add contacts to the E-mail Address Book

▲In the left navigation pane, click E-mail Address Book to add email addresses to the address book accessible from the printer.

To enter an individual email address complete the following task:

a.In the Contact Name field, enter the name of the new email contact.

b.In the Contact E-mail Address, enter the email address of the new email contact.

c.Click Add/Edit.

To create an email group, complete the following task:

a.Click New Group.

b.In the Enter the group name field, enter a name for the new group.

c.Click a name in the All Individuals area, and then click the arrow button to move it to the Individuals in Group area.

NOTE: Select multiple names at one time by pressing Ctrl and then clicking a name.

d.Click Save.

Step four: Configure the default E-mail Options

▲In the left navigation pane, click E-mail options to configure the default email options.

a.In the Default Subject and Body Text area, complete the following fields:

i.In the E-mail Subject field, enter a default subject line for the email messages.

ii.In the Body Text field, enter a custom default message for the email messages.

iii.Select Show body text to enable the default body text to display in emails.

iv.Select Hide body text to suppress the default body text for an email.

b.In the Scan Settings area, complete the following fields:

i.From the Scan File Type drop-down, select the default file format for scanned files.

ii.From the Scan Paper Size drop-down, select the default paper size for scanned files.

iii.From the Scan Resolution drop-down, select the default resolution for scanned files.

NOTE: Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.

iv.From the Output Color drop-down, select Black & White or Color.

v.In the File Name Prefix field, enter a file name prefix (e.g., MyScan). c. Click Apply.

74 Chapter 6 Scan

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