Receiving faxes | HP Q3701 manual

Receiving faxes

When the fax accessory receives incoming faxes, it stores them in memory before printing. After the entire fax is stored, it is printed and then deleted from memory. Faxes print when received unless Schedule Printing of Faxes is enabled. If Schedule Printing of Faxes is enabled, all incoming faxes are stored in memory and not printed. When Schedule Printing of Faxes is disabled, all stored faxes print. For more information, see Scheduling fax printing (memory lock) on page 91.

You can change the fax-receive default settings to modify the way a fax is received. These settings include the following options:

●Selecting the number of rings-to-answer

●Printing date, time, and page number on faxes (stamp)

●Selecting input paper tray and destination bin

●Forwarding faxes to another number

●Blocking faxes from certain numbers

●Schedule the printing of faxes (memory lock)

For information about changing these menu settings, see Set fax settings on page 41.

NOTE: You cannot cancel incoming faxes.

82 Chapter 3 Use Fax

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HP Q3701 manual Receiving faxes

Contents

Page Page HP LaserJet MFP Analog Fax Accessory Copyright and License Table of contents Use Fax Solve fax problems Appendix B Specifications Setup Parts included with the fax accessory 1HP LaserJet MFP Analog Fax Accessory 300 contents Setup Installing the fax accessory 2HP LaserJet 9040/9050mfp formatter location Enww Enww Enww Enww Enww Enww Enww Enww Enww Enww 15Lifting up the left side of the fax card strap Setup Enww Enww 19Inserting the fax accessory Replace the fax card strap Enww Enww Connecting the phone cord Enww Enww Enww 30Lifting up the left side of the fax card strap Setup Enww Enww 34Inserting the fax accessory Replace the fax card strap Enww Enww 41Turning on the power Setup MFP Enww Enww Connecting the phone cord Verifying fax operation Required fax settings Fax Configuration WizardAccessing fax settings menu Set, verify, or change the MFP/fax accessory country/region Touch Required Settings Set the fax header Enww Setup Set fax settings Remote fax configuration HP Web JetadminWeb browser HP MFP Digital Sending Software Configuration Utility Send fax settings Set the dial tone detectionSet the overlay header outgoing faxes Set the dialing mode Set a dialing prefix Set the redial rules Touch Dialing Prefix Number Set redial-on-no-answer Set the outgoing fax resolution Set redial interval Touch Default Job Options Touch Default Fax Options Set billing codes Set the Jbig compression mode Change the sharpness setting Change the background setting Change the light/dark setting Activate Fax Number ConfirmationScroll to and touch Fax Number Confirmation Activate Fax Number Speed Dial Matching Scroll to and touch Fax Number Speed Dial Matching Receive fax settings Set rings-to-answerStamp received faxes incoming faxes Touch Default Job Options and then Default Fax Options Set fit-to-pageSet the paper tray Set the destination bin Touch Fax Setup Blocking incoming faxes Clear all numbers from the blocked-fax list Changing notification settings Initiate polling receive Touch More Options Touch Notification Set the error correction mode Set the modem volume Set the ringer volume Touch FAX Setup Optional Enww Use Fax Fax feature screen 2Fax feature screen 3Recipient number entry box Use Fax Status message bar Send a fax Send a fax enter numbers manually Original sides 1-sided or 2-sided printing Image adjustment Send a fax using speed dial Sending a fax using one touch speed dial Search a speed-dial list by name Sending a fax using phone book numbers Sided or 2-sided printing DSS fax phone book search Enww Cancel all pending faxes Canceling a faxCancel the current fax transmission Touch Cancel Current Transmission to cancel the fax Canceling a fax Receiving faxes Delete a speed dial list Creating and deleting speed dial listsCreate a speed dial list Touch a Speed Dial number Delete a single number from the speed dial list Touch Remove or Remove All Add a number to an existing speed dial list Touch Next Number Assigning speed dial lists to one-touch keys Fax Activity Log Voice Calls and RetriesFax Call Report Report Secure settings Change your PIN Secure settings Set fax forwarding Touch Fax Forwarding Scheduling fax printing memory lock Fax-printing behavior Enable or disable the schedule for printing of faxes Touch Fax Printing Mode Create a fax printing schedule Enww Using Fax over VoIP networks Enww Solve fax problems Is your fax set up correctly? What type of phone line are you using?Are you using a surge-protection device? Checking fax accessory status Scroll to and touch Configuration/Status Pages Fax feature is not operating MFP is not displaying the fax menus Cause Solution General fax problems Use the table in this section to solve fax problems Receiving fax problems Faxes are not printing on the MFP Cause Solution Receiving fax problems Sending fax problems Problem Cause Solution Error codes Fax error messages Send-fax messages 1Send-fax messages Receive-fax messages 2Receive-fax messages Fax logs and reports Printing the fax call report include thumbnailTouch FAX Call Report To schedule fax call report printing Printing the fax activity log Printing the billing code report Clearing the fax activity log and billing code reportTouch Print Billing Codes Report to print the report Touch Clear Activity LOG Printing the blocked fax list reportPrinting the speed dial list report Scroll to and touch Clear Fax Activity Log Enww Service settings Enww Firmware upgrades Enww Service and support Hewlett-Packard limited warranty statement HP Customer Care World Wide Web Mail Phone Enww Specifications Fax accessory product specifications Replacement parts and accessories Enww Regulatory Information Environmental Product Stewardship Program Declaration of conformity Declaration of Conformity US Federal Communications Commission FCC Part 15 Compliance Statement FCC Part 68 Telecom Telephone Consumer Protection Act US Canadian Department of Communications Canadian Limitations Notice Other regulatory information Regulatory information for EU countries/regionsNew Zealand Telecom Warning Notice South African Notice Taiwan Bsmi Class a Warning Index PIN Warranty Enww