Required fax settings

NOTE: A Fax Configuration Wizard is available to guide you through the steps to make the required fax settings. For more information, see Fax Configuration Wizard on page 36.

After the fax accessory is installed, you must configure certain settings before you can use the accessory. If these settings are not configured, the fax icon is grayed-out. These settings include:

●Date and time

●Location (country/region)

●Fax header (phone number and company name)

This information is used in the fax header, which is printed on all outgoing faxes.

NOTE: When first installed, the fax accessory might read some of these settings from the MFP; therefore, a value may already be set. You should check the values to verify that they are set and correct.

NOTE: In the U.S. and many other countries/regions, setting the date, time, location, phone number, and company name is a legal requirement for fax.

Fax Configuration Wizard

The Fax Configuration Wizard guides users through a step-by-step procedure to configure fax settings that are required to use the fax feature. If the settings are not configured, the fax feature is disabled. The following is a list of fax settings that are configured using the wizard:

●Location (country/region)

●Fax phone number

●Company name

This information is used in the fax header, which is printed on all outgoing faxes.

The wizard starts when the device is turned on. You can choose to use the wizard or exit the wizard to configure the settings at a later date.

NOTE: The settings configured using the wizard on the control panel override any settings made in the embedded Web server.

Accessing fax settings menu

The required fax settings are set by accessing the appropriate menu for your MFP.

NOTE: If the fax menu settings do not appear in the menu listing, LAN fax may be enabled. When LAN fax is enabled, the analog fax accessory is disabled and the fax menu does not display. Only one fax feature, either LAN fax or analog fax, can be enabled at a time. The fax icon displays for either fax feature. If you wish to use analog fax when LAN fax is enabled, use the HP MFP Digital Sending Software Configuration Utility to disable LAN fax.

Set or verify the date and time for the HP LaserJet 4345mfp and 9040/9050mfp, and the HP Color LaserJet 4730mfp and 9500mfp

The date and time setting for the fax accessory is the same value as the MFP date and time setting. If this is the first time you are powering up the MFP, you will prompted for this information.

36 Chapter 1 Setup

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