User Guide
Page
 Table of Contents
 Copy
 103
101
105
117
 140
139
141
143
 How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols
 Code Xxxx
Model-Specific Information
 Names of Major Features
Page
 You can search for a description by what you want to do
Saving Paper
 Converting Documents to Electronic Formats Easily
 Registering Destinations
 Operating the Machine More Effectively
 Icons of each function are displayed on the Home screen
Customizing the Home Screen as You Like
 Making Copies Using Various Functions
 Printing Data Using Various Functions
 Utilizing Stored Documents
 Using the Scanner in a Network Environment
 Preventing Information Leakage Security Functions
 Monitoring and Setting the Machine Using a Computer
 Preventing an Unauthorized Copy
 This chapter describes how to start using this machine
Guide to Names and Functions of Components
Front
 Getting Started
 Rear
 Guide to Functions of the Machines External Options
Guide to Functions of the Machines Options
 CPL005
 Login/Logout key Press to log in or log out
Page
 How to Use the Home Screen
 Adding Icons to the Home Screen
 Adding icons to the Home screen using the User Tools
Adding icons to the Home screen using Web Image Monitor
 How to Use the Home Screen
 Getting Started
 Registering Functions in a Program
 Press the Program key
 Example of Programs
 Scan Name Suitable for long-term storage Unified-size scan
Program name Program description Effect Long-term storage
You can add a digital signature to
Scan An important document such as a
 Turning On/Off the Power
Turning On the Main Power
Turning Off the Main Power
 Getting Started
 When the Authentication Screen is Displayed
User Code Authentication Using the Control Panel
Logging In Using the Control Panel
 Logging Out Using the Control Panel
 Placing Originals on the Original Table
Placing Originals
 Scanning an Original Using a Carrier Sheet
Stopping originals from feeding
Align the original with the fold of the carrier sheet
 Placing Rolled Originals
 CPT035
 Copy
Basic Procedure
 Place the original on the original table
 Reducing or Enlarging Originals
Preset Reduce / Enlarge
 You can specify the reproduction ratio in increments of 0.1%
Zoom
 You cannot use the paper bypass location with this function
Auto Reduce / Enlarge
 User Auto Reduce / Enlarge
 JIS, B4 JIS B1 JIS B2 JIS B3 JIS
 Copy
 Landscape originals
Combined Copying
 CKN016
 Specifying the Length of Copy Paper Cut
Preset Cut
Synchro Cut
Synchro Cut
 364 mm
515 mm
 Variable Cut
 Copy
 , select Matches
Copying from the Paper Bypass Location
 Copy
 Copying from the Paper Bypass Location
 Storing Data in the Document Server
 Installing the Printer Driver for the Selected Port
Installing the Printer Driver for a Network Connection
Using the Standard TCP/IP port
Using the SmartDeviceMonitor for Client port
 Click Finish
Using the IPP port
 Installation starts
Using the LPR port
 Proceed to step
Using the SmartDeviceMonitor for Client port
 Windows Vista, Windows Server
Changing the port settings for SmartDeviceMonitor for Client
 Windows 7, Windows Server 2008 R2
Using Windows Print Server as a Network Printer
 Windows XP, Windows Server 2003/2003 R2
Installing the Printer Driver for USB Connection
 Windows 7, Windows Server 2008 R2
Windows Vista, Windows Server
 Click Next
 Displaying the Printer Driver Properties
 Standard Printing
 Printing a Locked Print File Using the Control Panel
Locked Print
Sending a Locked Print File
 Locked Print
 Hold Print
Printing a Hold Print File Using the Control Panel
Sending a Hold Print File
You can optionally set a file name of a Hold Print file
 Hold Print
 Printing a Stored Print File Using the Control Panel
Stored Print
Sending a Stored Print File
 Press Print
 Print
 Scan
Basic Procedure When Using Scan to Folder
 You can specify multiple destinations
Confirming the user name and computer name
 User name is displayed under Username
Configure the access permissions for each group and user
 Specifying access privileges for the created shared folder
Registering an SMB Folder
Keys you can select are as follows
 Press Connection Test to check the path is set correctly
 Locating the SMB folder manually
Locating the SMB folder using Browse Network
 Deleting an SMB Registered Folder
You can press Up One Level to switch between levels
 Entering the Path to the Destination Manually
 Basic Procedure for Sending Scan Files by E- mail
 Registering an E-mail Destination
 Deleting an E-mail Destination
 Entering an E-mail Address Manually
 User Name
Basic Procedure for Storing Scan Files
 Checking a Stored File Selected from the List
 Specifying the File Type
 Specifying Scan Settings
 Storing Data
Document Server
 Document Server
 Press the Start key
Printing Stored Documents
 100
 Web Image Monitor is divided into the following areas
Displaying Top
 102
 Adding Paper and Ink
Precautions for Loading Paper
 104
 Loading Paper into the Paper Input Location
 106
 107
 108
 Make sure that Ready appears on the screen 109
 110
 111
Make sure the edge of the paper feeds out of the machine
 112
 Insert the spool into the left flange
 114
When loading a 76.2 mm 3 inches paper roll, proceed to step
 115
Replace the bars of the output basket
 Adding Paper and Ink
 Press the User Tools/Counter key
 118
 Loading Paper into the Paper Bypass Location
 Open the front cover
 Close the front cover
 Specifying regular sizes using the control panel
 123
If a custom size is already specified, press Change Size
 124
Specifying paper type using the control panel
 125
 This section describes recommended paper sizes and types
Recommended Paper Sizes and Types
Inches, 620 mm, 625 mm, 660 mm
Mm, 880 mm, 914 mm 36 inches 126
 Mm, 880 mm, 914 mm 36 inches 127
 Inches, 36 inches 128
 Inches, 36 inches 129
 660 × 420 mm , 625 × 880 mm , 625 ×
A0 , A1 A3 , A4 B1 JIS Thin Paper-Plain Paper B2 JIS
 880
B2 JIS B3 JIS B4 JIS Thin Paper-Plain Paper 880 × 1230 mm
× 615 mm
800 ×
 Film Matted Cut paper Sheet 51-190 g/m 2
A0 , A1 A3 , A4 B1 JIS
 Plain Paper-Thick Paper B2 JIS B3 JIS B4 JIS 880 × 1230 mm
A0 , A1 A3 , A4 B1 JIS Plain Paper-Middle Thick B2 JIS
 A0 , A1 A3 , A4 B1 JIS Thin Paper-Middle Thick B2 JIS
 22 × 34 , C
 Thin Paper-Thick Paper 34 ×
 80-125 g/m 2 Regular size Engineering
 22 × 34 , C
 Paper Roll
 Cut Paper
Translucent Paper
Straighten curled or warped paper before loading
 Adding Ink
 CPW008
 Ink
Sending Scanned Documents When Ink Has Run Out
 Storing ink
Handling ink
 145
Used print cartridges
 Replacing an Ink Collector Unit
 CPW009
 148
 This chapter describes basic troubleshooting procedures
Indicators
Jammed Paper, Troubleshooting
Maintenance
 Check Status screen
When an Indicator for the Check Status Key Is Lit
 When Messages Are
Status Error Occurred Error has occurred. Then check
For details about connecting to
Administrator
 Panel Tone
 When You Have Problems Operating the Machine
 Main power switch while
Your service representative
Switch and make sure the main
Minutes, contact your service
 For details about how to log in when
Problem Causes Solutions Please wait. appears
Displayed Code Authentication
Frequency and duration
 Entered Login User
Authentication is set Getting Started
Name and Login Password, see
Cover before setting the paper
 Paper Specifications and Adding
Problem Causes Solutions
Switch to the Copier screen,
Cannot specify the paper
 Disabled if only one of the four ink
Print is disabled Ink has run out
Replacement procedure, see
Print is disabled
 Wait. Main power will be
Power indicator goes out, and then
Details about turning the main power
Power, Getting Started
 Limit. is specified, users
Canceled
Cannot print beyond their Guide
To view the status of a print job
 When Print Results Are Not Satisfactory
Checking Whether the Print-heads Scratch the Paper
Checking Whether a Nozzle is Clogged
 Troubleshooting
 Print Nozzle Check Pattern
Maintenance
 If a nozzle is not firing, perform head cleaning
Normal print results
If a nozzle is not firing
 Clean Print-heads
 Flush Print-heads
 Auto Adjust Head Position
Adjustment
 Press the User Tools/Counter key
 169
Manual Adjust Head Position
 170
+1 +2 +3
 171
Adjust Print Position
 172
 173
Adjust Paper Feed
 Machine has run out of paper
 175
 Press the User Tools/Counter key
 When Messages Are Displayed on the Control Panel
 When the message appears on
Message Causes Solutions
Max. number of pages per
An appropriate number of pages
 Access privileges. Only You are not authorized to delete
Message Causes Solutions Please wait
Size of paper for which
With this paper size
 Status messages
Messages Displayed When Using the Printer Function
 Power switch off, then
Message Status Setting change
While this message is displayed. Wait a while
Stop key was pressed
 Are incorrect Settings are correct, and then
Size, Paper Specifications
Job, press Job Reset
Cancel a print job. For details
 Font settings Selected files
Message Causes Solutions Paper size of n is
Access privileges. Only
Select a paper input location
 When the size of selected file
That features password protection or
Exceeds 1 GB, print by using a
Normally
 Other messages
 Information has failed Information for Ldap
Authentication or Windows Authentication failed
Full Classification Code is Classification code
To compress the data is
 Send
Error has occurred Syntax error, etc Occurred
Maximum file capacity
Files of Document Server
 Maximum page capacity
Maximum Delete some of the files stored
Was exceeded
Exceeded max. pages Number of pages
 Reduce the number of files being
Size to a larger value
Sent to the machine
Information for user
 Login Password are correct
Job Reset is automatically Specify the correct paper type,
Has been cancelled Not correct
Logged in user is not For details about how to set
 Messages Displayed When Using the Scanner Function
 Address exclusion settings. For
Computer Machine If you are using anti-virus
Details about the procedure for
Path. Please check Name or folder name is
 Character that cannot be
Incorrectly configured Cannot write on
Device and machine Used
Names, see Specifying the File
 Machine/ System Settings
Ldap server, Connecting
Settings, Scan
Specify the scan size and resolution
 Details about the settings for scan
Different orientation may enable
Resolution and Scan Size, Scan
Files. For details about how to delete
 Exceeded the maximum Not. Scan the pages that were not
File being stored has Specify whether to store the data or
Number of pages for one
As 1 file? File
 Resolution, see Various Scan
Resolution. For details about
Cancel to delete To the memory device 197
Memory is full. Cannot
 Was canceled Later
Message Causes Solutions Memory is full. Scanning
For details about how to set Smtp
Free hard disk space
 Then change the password
Use. Password cannot be Password of a file whose
You cannot change
Use. File name cannot be
 Status Correctly Network error, contact your Administrator
Check the current status Network error occurred
Specifying the File Name, Scan
Folders function cannot contain
 Destinations or senders Using Web Image Monitor
Updated from the network
Name again
Function Selected function 201
 Capacity Too large for the scale ratio
Check the resolution Specified in Specify Size Again
Start key again Size of the scanned Data being scanned is
Data is too small
 Device certificate is invalid
New device certificate S/MIME
Mime or the certificate
 Selected because its
User certificate
For details about the user certificate
Certificate is not currently Expired
 Scanning mode
When Messages Are Displayed on Your Computer Screen
Contact your administrator
Misaligned Specify the scan size Scanning size 205
 Maintenance Using telnet
Main power switch
Scanner used for the previous
Machine is not Check that the previously used
 Error has occurred Application-specified
Message Causes Solutions Error has occurred
Setting range of the machine
Restart scanning Computer Uninstall the Twain driver,
 Settings, see Relationship
When using halftone or high
Between Resolution and Scan
Relationship between scan
 Follow the instructions to cancel
Cancel the job that is being
As the Copier function
Processed. For example, press
 Connection Tool. For the WIA
Check the scanner Not available because
Address in the Network
Connection Tool
 Trademarks
This chapter describes the trademarks
Product names of Windows Server 2008 are as follows 211
 Appendix
 Index
 179
214
 211
215
 216
 2012
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