Operating the Machine More Effectively | Lanier CW2200SP guide

1. What You Can Do with This Machine

Operating the Machine More Effectively

CQH102

Registering and using frequently-used settings (Program)

See "Registering Functions in a Program", Convenient Functions .

Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Scanner))

See "Changing the Default Functions of the Initial Screen", Convenient Functions . Registering frequently-used printing settings to the printer driver

See "Using One Click Presets", Print .

Changing the initial settings of the printer driver to frequently-used printing settings

See "Displaying the Printing Preferences Dialog Box", Print . Adding shortcuts to frequently used programs or Web pages

See "Adding Icons to the [Home] Screen", Convenient Functions . Changing the order of the function and shortcut icons

See "Changing the Order of Icons on the [Home] Screen", Convenient Functions .

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Lanier CW2200SP, MP CW2200/MP appendix Operating the Machine More Effectively

Contents

User Guide Page Table of Contents Copy 105 101103 117 141 139140 143 This manual uses the following symbols How to Read the ManualsSymbols Used in the Manuals Model-Specific Information Code Xxxx Names of Major Features Page Saving Paper You can search for a description by what you want to do Converting Documents to Electronic Formats Easily Registering Destinations Operating the Machine More Effectively Customizing the Home Screen as You Like Icons of each function are displayed on the Home screen Making Copies Using Various Functions Printing Data Using Various Functions Utilizing Stored Documents Using the Scanner in a Network Environment Preventing Information Leakage Security Functions Monitoring and Setting the Machine Using a Computer Preventing an Unauthorized Copy Front This chapter describes how to start using this machineGuide to Names and Functions of Components Getting Started Rear Guide to Functions of the Machines Options Guide to Functions of the Machines External Options CPL005 Login/Logout key Press to log in or log out Page How to Use the Home Screen Adding Icons to the Home Screen Adding icons to the Home screen using Web Image Monitor Adding icons to the Home screen using the User Tools How to Use the Home Screen Getting Started Registering Functions in a Program Press the Program key Example of Programs You can add a digital signature to Program name Program description Effect Long-term storageScan Name Suitable for long-term storage Unified-size scan Scan An important document such as a Turning Off the Main Power Turning On/Off the PowerTurning On the Main Power Getting Started Logging In Using the Control Panel When the Authentication Screen is DisplayedUser Code Authentication Using the Control Panel Logging Out Using the Control Panel Placing Originals Placing Originals on the Original Table Align the original with the fold of the carrier sheet Scanning an Original Using a Carrier SheetStopping originals from feeding Placing Rolled Originals CPT035 Basic Procedure Copy Place the original on the original table Preset Reduce / Enlarge Reducing or Enlarging Originals Zoom You can specify the reproduction ratio in increments of 0.1% Auto Reduce / Enlarge You cannot use the paper bypass location with this function User Auto Reduce / Enlarge JIS, B4 JIS B1 JIS B2 JIS B3 JIS Copy Combined Copying Landscape originals CKN016 Synchro Cut Preset CutSpecifying the Length of Copy Paper Cut Synchro Cut 515 mm 364 mm Variable Cut Copy Copying from the Paper Bypass Location , select Matches Copy Copying from the Paper Bypass Location Storing Data in the Document Server Using the Standard TCP/IP port Installing the Printer Driver for a Network ConnectionInstalling the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client port Using the IPP port Click Finish Using the LPR port Installation starts Using the SmartDeviceMonitor for Client port Proceed to step Changing the port settings for SmartDeviceMonitor for Client Windows Vista, Windows Server Using Windows Print Server as a Network Printer Windows 7, Windows Server 2008 R2 Installing the Printer Driver for USB Connection Windows XP, Windows Server 2003/2003 R2 Windows Vista, Windows Server Windows 7, Windows Server 2008 R2 Click Next Displaying the Printer Driver Properties Standard Printing Sending a Locked Print File Printing a Locked Print File Using the Control PanelLocked Print Locked Print Sending a Hold Print File Printing a Hold Print File Using the Control PanelHold Print You can optionally set a file name of a Hold Print file Hold Print Sending a Stored Print File Printing a Stored Print File Using the Control PanelStored Print Press Print Print Basic Procedure When Using Scan to Folder Scan Confirming the user name and computer name You can specify multiple destinations Configure the access permissions for each group and user User name is displayed under Username Keys you can select are as follows Specifying access privileges for the created shared folderRegistering an SMB Folder Press Connection Test to check the path is set correctly Locating the SMB folder using Browse Network Locating the SMB folder manually You can press Up One Level to switch between levels Deleting an SMB Registered Folder Entering the Path to the Destination Manually Basic Procedure for Sending Scan Files by E- mail Registering an E-mail Destination Deleting an E-mail Destination Entering an E-mail Address Manually Basic Procedure for Storing Scan Files User Name Checking a Stored File Selected from the List Specifying the File Type Specifying Scan Settings Document Server Storing Data Document Server Printing Stored Documents Press the Start key 100 Displaying Top Web Image Monitor is divided into the following areas 102 Precautions for Loading Paper Adding Paper and Ink 104 Loading Paper into the Paper Input Location 106 107 108 Make sure that Ready appears on the screen 109 110 Make sure the edge of the paper feeds out of the machine 111 112 Insert the spool into the left flange When loading a 76.2 mm 3 inches paper roll, proceed to step 114 Replace the bars of the output basket 115 Adding Paper and Ink Press the User Tools/Counter key 118 Loading Paper into the Paper Bypass Location Open the front cover Close the front cover Specifying regular sizes using the control panel If a custom size is already specified, press Change Size 123 Specifying paper type using the control panel 124 125 Inches, 620 mm, 625 mm, 660 mm Recommended Paper Sizes and TypesThis section describes recommended paper sizes and types Mm, 880 mm, 914 mm 36 inches 126 Mm, 880 mm, 914 mm 36 inches 127 Inches, 36 inches 128 Inches, 36 inches 129 A0 , A1 A3 , A4 B1 JIS Thin Paper-Plain Paper B2 JIS 660 × 420 mm , 625 × 880 mm , 625 × × 615 mm B2 JIS B3 JIS B4 JIS Thin Paper-Plain Paper 880 × 1230 mm880 800 × A0 , A1 A3 , A4 B1 JIS Film Matted Cut paper Sheet 51-190 g/m 2 A0 , A1 A3 , A4 B1 JIS Plain Paper-Middle Thick B2 JIS Plain Paper-Thick Paper B2 JIS B3 JIS B4 JIS 880 × 1230 mm A0 , A1 A3 , A4 B1 JIS Thin Paper-Middle Thick B2 JIS 22 × 34 , C Thin Paper-Thick Paper 34 × 80-125 g/m 2 Regular size Engineering 22 × 34 , C Paper Roll Straighten curled or warped paper before loading Cut PaperTranslucent Paper Adding Ink CPW008 Sending Scanned Documents When Ink Has Run Out Ink Handling ink Storing ink Used print cartridges 145 Replacing an Ink Collector Unit CPW009 148 Jammed Paper, Troubleshooting IndicatorsThis chapter describes basic troubleshooting procedures Maintenance When an Indicator for the Check Status Key Is Lit Check Status screen For details about connecting to Status Error Occurred Error has occurred. Then checkWhen Messages Are Administrator Panel Tone When You Have Problems Operating the Machine Switch and make sure the main Your service representativeMain power switch while Minutes, contact your service Displayed Code Authentication Problem Causes Solutions Please wait. appearsFor details about how to log in when Frequency and duration Name and Login Password, see Authentication is set Getting StartedEntered Login User Cover before setting the paper Switch to the Copier screen, Problem Causes SolutionsPaper Specifications and Adding Cannot specify the paper Replacement procedure, see Print is disabled Ink has run outDisabled if only one of the four ink Print is disabled Details about turning the main power Power indicator goes out, and thenWait. Main power will be Power, Getting Started Cannot print beyond their Guide CanceledLimit. is specified, users To view the status of a print job Checking Whether a Nozzle is Clogged When Print Results Are Not SatisfactoryChecking Whether the Print-heads Scratch the Paper Troubleshooting Maintenance Print Nozzle Check Pattern If a nozzle is not firing If a nozzle is not firing, perform head cleaningNormal print results Clean Print-heads Flush Print-heads Adjustment Auto Adjust Head Position Press the User Tools/Counter key Manual Adjust Head Position 169 +1 +2 +3 170 Adjust Print Position 171 172 Adjust Paper Feed 173 Machine has run out of paper 175 Press the User Tools/Counter key When Messages Are Displayed on the Control Panel Max. number of pages per Message Causes SolutionsWhen the message appears on An appropriate number of pages Size of paper for which Message Causes Solutions Please waitAccess privileges. Only You are not authorized to delete With this paper size Messages Displayed When Using the Printer Function Status messages While this message is displayed. Wait a while Message Status Setting changePower switch off, then Stop key was pressed Job, press Job Reset Size, Paper SpecificationsAre incorrect Settings are correct, and then Cancel a print job. For details Access privileges. Only Message Causes Solutions Paper size of n isFont settings Selected files Select a paper input location Exceeds 1 GB, print by using a That features password protection orWhen the size of selected file Normally Other messages Full Classification Code is Classification code Authentication or Windows Authentication failedInformation has failed Information for Ldap To compress the data is Maximum file capacity Error has occurred Syntax error, etc OccurredSend Files of Document Server Was exceeded Maximum Delete some of the files storedMaximum page capacity Exceeded max. pages Number of pages Sent to the machine Size to a larger valueReduce the number of files being Information for user Has been cancelled Not correct Job Reset is automatically Specify the correct paper type,Login Password are correct Logged in user is not For details about how to set Messages Displayed When Using the Scanner Function Details about the procedure for Computer Machine If you are using anti-virusAddress exclusion settings. For Path. Please check Name or folder name is Device and machine Used Incorrectly configured Cannot write onCharacter that cannot be Names, see Specifying the File Settings, Scan Ldap server, ConnectingMachine/ System Settings Specify the scan size and resolution Resolution and Scan Size, Scan Different orientation may enableDetails about the settings for scan Files. For details about how to delete Number of pages for one File being stored has Specify whether to store the data orExceeded the maximum Not. Scan the pages that were not As 1 file? File Cancel to delete To the memory device 197 Resolution. For details aboutResolution, see Various Scan Memory is full. Cannot For details about how to set Smtp Message Causes Solutions Memory is full. ScanningWas canceled Later Free hard disk space You cannot change Use. Password cannot be Password of a file whoseThen change the password Use. File name cannot be Specifying the File Name, Scan Check the current status Network error occurredStatus Correctly Network error, contact your Administrator Folders function cannot contain Name again Updated from the networkDestinations or senders Using Web Image Monitor Function Selected function 201 Start key again Size of the scanned Data being scanned is Check the resolution Specified in Specify Size AgainCapacity Too large for the scale ratio Data is too small Mime or the certificate Device certificate is invalidNew device certificate S/MIME For details about the user certificate User certificateSelected because its Certificate is not currently Expired Contact your administrator When Messages Are Displayed on Your Computer ScreenScanning mode Misaligned Specify the scan size Scanning size 205 Scanner used for the previous Main power switchMaintenance Using telnet Machine is not Check that the previously used Setting range of the machine Message Causes Solutions Error has occurredError has occurred Application-specified Restart scanning Computer Uninstall the Twain driver, Between Resolution and Scan When using halftone or highSettings, see Relationship Relationship between scan As the Copier function Cancel the job that is beingFollow the instructions to cancel Processed. For example, press Address in the Network Check the scanner Not available becauseConnection Tool. For the WIA Connection Tool Product names of Windows Server 2008 are as follows 211 TrademarksThis chapter describes the trademarks Appendix Index 214 179 215 211 216 2012 EN GB EN US