Using the Scanner in a Network Environment | Lanier MP CW2200/MP

Using the Scanner in a Network Environment

Using the Scanner in a Network Environment

CQK103

•You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).

•You can send scan files directly to folders (Sending scan files by Scan to Folder).

•You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer on the same network.

*1 The ScanRouter delivery software is no longer available for sale.

•See "Basic Procedure for Sending Scan Files by E-mail", "Basic Procedure When Using Scan to Folder", and "Basic Procedure for Delivering Files", Scan .

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Lanier MP CW2200/MP, CW2200SP appendix Using the Scanner in a Network Environment

Contents

User Guide Page Table of Contents Copy 117 101103 105 143 139140 141 Symbols Used in the Manuals How to Read the ManualsThis manual uses the following symbols Code Xxxx Model-Specific Information Names of Major Features Page You can search for a description by what you want to do Saving Paper Converting Documents to Electronic Formats Easily Registering Destinations Operating the Machine More Effectively Icons of each function are displayed on the Home screen Customizing the Home Screen as You Like Making Copies Using Various Functions Printing Data Using Various Functions Utilizing Stored Documents Using the Scanner in a Network Environment Preventing Information Leakage Security Functions Monitoring and Setting the Machine Using a Computer Preventing an Unauthorized Copy Guide to Names and Functions of Components This chapter describes how to start using this machineFront Getting Started Rear Guide to Functions of the Machines External Options Guide to Functions of the Machines Options CPL005 Login/Logout key Press to log in or log out Page How to Use the Home Screen Adding Icons to the Home Screen Adding icons to the Home screen using the User Tools Adding icons to the Home screen using Web Image Monitor How to Use the Home Screen Getting Started Registering Functions in a Program Press the Program key Example of Programs Scan An important document such as a Program name Program description Effect Long-term storageScan Name Suitable for long-term storage Unified-size scan You can add a digital signature to Turning On the Main Power Turning On/Off the PowerTurning Off the Main Power Getting Started User Code Authentication Using the Control Panel When the Authentication Screen is DisplayedLogging In Using the Control Panel Logging Out Using the Control Panel Placing Originals on the Original Table Placing Originals Stopping originals from feeding Scanning an Original Using a Carrier SheetAlign the original with the fold of the carrier sheet Placing Rolled Originals CPT035 Copy Basic Procedure Place the original on the original table Reducing or Enlarging Originals Preset Reduce / Enlarge You can specify the reproduction ratio in increments of 0.1% Zoom You cannot use the paper bypass location with this function Auto Reduce / Enlarge User Auto Reduce / Enlarge JIS, B4 JIS B1 JIS B2 JIS B3 JIS Copy Landscape originals Combined Copying CKN016 Synchro Cut Preset CutSpecifying the Length of Copy Paper Cut Synchro Cut 364 mm 515 mm Variable Cut Copy , select Matches Copying from the Paper Bypass Location Copy Copying from the Paper Bypass Location Storing Data in the Document Server Using the SmartDeviceMonitor for Client port Installing the Printer Driver for a Network ConnectionInstalling the Printer Driver for the Selected Port Using the Standard TCP/IP port Click Finish Using the IPP port Installation starts Using the LPR port Proceed to step Using the SmartDeviceMonitor for Client port Windows Vista, Windows Server Changing the port settings for SmartDeviceMonitor for Client Windows 7, Windows Server 2008 R2 Using Windows Print Server as a Network Printer Windows XP, Windows Server 2003/2003 R2 Installing the Printer Driver for USB Connection Windows 7, Windows Server 2008 R2 Windows Vista, Windows Server Click Next Displaying the Printer Driver Properties Standard Printing Locked Print Printing a Locked Print File Using the Control PanelSending a Locked Print File Locked Print You can optionally set a file name of a Hold Print file Printing a Hold Print File Using the Control PanelHold Print Sending a Hold Print File Hold Print Stored Print Printing a Stored Print File Using the Control PanelSending a Stored Print File Press Print Print Scan Basic Procedure When Using Scan to Folder You can specify multiple destinations Confirming the user name and computer name User name is displayed under Username Configure the access permissions for each group and user Registering an SMB Folder Specifying access privileges for the created shared folderKeys you can select are as follows Press Connection Test to check the path is set correctly Locating the SMB folder manually Locating the SMB folder using Browse Network Deleting an SMB Registered Folder You can press Up One Level to switch between levels Entering the Path to the Destination Manually Basic Procedure for Sending Scan Files by E- mail Registering an E-mail Destination Deleting an E-mail Destination Entering an E-mail Address Manually User Name Basic Procedure for Storing Scan Files Checking a Stored File Selected from the List Specifying the File Type Specifying Scan Settings Storing Data Document Server Document Server Press the Start key Printing Stored Documents 100 Web Image Monitor is divided into the following areas Displaying Top 102 Adding Paper and Ink Precautions for Loading Paper 104 Loading Paper into the Paper Input Location 106 107 108 Make sure that Ready appears on the screen 109 110 111 Make sure the edge of the paper feeds out of the machine 112 Insert the spool into the left flange 114 When loading a 76.2 mm 3 inches paper roll, proceed to step 115 Replace the bars of the output basket Adding Paper and Ink Press the User Tools/Counter key 118 Loading Paper into the Paper Bypass Location Open the front cover Close the front cover Specifying regular sizes using the control panel 123 If a custom size is already specified, press Change Size 124 Specifying paper type using the control panel 125 Mm, 880 mm, 914 mm 36 inches 126 Recommended Paper Sizes and TypesThis section describes recommended paper sizes and types Inches, 620 mm, 625 mm, 660 mm Mm, 880 mm, 914 mm 36 inches 127 Inches, 36 inches 128 Inches, 36 inches 129 660 × 420 mm , 625 × 880 mm , 625 × A0 , A1 A3 , A4 B1 JIS Thin Paper-Plain Paper B2 JIS 800 × B2 JIS B3 JIS B4 JIS Thin Paper-Plain Paper 880 × 1230 mm880 × 615 mm Film Matted Cut paper Sheet 51-190 g/m 2 A0 , A1 A3 , A4 B1 JIS Plain Paper-Thick Paper B2 JIS B3 JIS B4 JIS 880 × 1230 mm A0 , A1 A3 , A4 B1 JIS Plain Paper-Middle Thick B2 JIS A0 , A1 A3 , A4 B1 JIS Thin Paper-Middle Thick B2 JIS 22 × 34 , C Thin Paper-Thick Paper 34 × 80-125 g/m 2 Regular size Engineering 22 × 34 , C Paper Roll Translucent Paper Cut PaperStraighten curled or warped paper before loading Adding Ink CPW008 Ink Sending Scanned Documents When Ink Has Run Out Storing ink Handling ink 145 Used print cartridges Replacing an Ink Collector Unit CPW009 148 Maintenance IndicatorsThis chapter describes basic troubleshooting procedures Jammed Paper, Troubleshooting Check Status screen When an Indicator for the Check Status Key Is Lit Administrator Status Error Occurred Error has occurred. Then checkWhen Messages Are For details about connecting to Panel Tone When You Have Problems Operating the Machine Minutes, contact your service Your service representativeMain power switch while Switch and make sure the main Frequency and duration Problem Causes Solutions Please wait. appearsFor details about how to log in when Displayed Code Authentication Cover before setting the paper Authentication is set Getting StartedEntered Login User Name and Login Password, see Cannot specify the paper Problem Causes SolutionsPaper Specifications and Adding Switch to the Copier screen, Print is disabled Print is disabled Ink has run outDisabled if only one of the four ink Replacement procedure, see Power, Getting Started Power indicator goes out, and thenWait. Main power will be Details about turning the main power To view the status of a print job CanceledLimit. is specified, users Cannot print beyond their Guide Checking Whether the Print-heads Scratch the Paper When Print Results Are Not SatisfactoryChecking Whether a Nozzle is Clogged Troubleshooting Print Nozzle Check Pattern Maintenance Normal print results If a nozzle is not firing, perform head cleaningIf a nozzle is not firing Clean Print-heads Flush Print-heads Auto Adjust Head Position Adjustment Press the User Tools/Counter key 169 Manual Adjust Head Position 170 +1 +2 +3 171 Adjust Print Position 172 173 Adjust Paper Feed Machine has run out of paper 175 Press the User Tools/Counter key When Messages Are Displayed on the Control Panel An appropriate number of pages Message Causes SolutionsWhen the message appears on Max. number of pages per With this paper size Message Causes Solutions Please waitAccess privileges. Only You are not authorized to delete Size of paper for which Status messages Messages Displayed When Using the Printer Function Stop key was pressed Message Status Setting changePower switch off, then While this message is displayed. Wait a while Cancel a print job. For details Size, Paper SpecificationsAre incorrect Settings are correct, and then Job, press Job Reset Select a paper input location Message Causes Solutions Paper size of n isFont settings Selected files Access privileges. Only Normally That features password protection orWhen the size of selected file Exceeds 1 GB, print by using a Other messages To compress the data is Authentication or Windows Authentication failedInformation has failed Information for Ldap Full Classification Code is Classification code Files of Document Server Error has occurred Syntax error, etc OccurredSend Maximum file capacity Exceeded max. pages Number of pages Maximum Delete some of the files storedMaximum page capacity Was exceeded Information for user Size to a larger valueReduce the number of files being Sent to the machine Logged in user is not For details about how to set Job Reset is automatically Specify the correct paper type,Login Password are correct Has been cancelled Not correct Messages Displayed When Using the Scanner Function Path. Please check Name or folder name is Computer Machine If you are using anti-virusAddress exclusion settings. For Details about the procedure for Names, see Specifying the File Incorrectly configured Cannot write onCharacter that cannot be Device and machine Used Specify the scan size and resolution Ldap server, ConnectingMachine/ System Settings Settings, Scan Files. For details about how to delete Different orientation may enableDetails about the settings for scan Resolution and Scan Size, Scan As 1 file? File File being stored has Specify whether to store the data orExceeded the maximum Not. Scan the pages that were not Number of pages for one Memory is full. Cannot Resolution. For details aboutResolution, see Various Scan Cancel to delete To the memory device 197 Free hard disk space Message Causes Solutions Memory is full. ScanningWas canceled Later For details about how to set Smtp Use. File name cannot be Use. Password cannot be Password of a file whoseThen change the password You cannot change Folders function cannot contain Check the current status Network error occurredStatus Correctly Network error, contact your Administrator Specifying the File Name, Scan Function Selected function 201 Updated from the networkDestinations or senders Using Web Image Monitor Name again Data is too small Check the resolution Specified in Specify Size AgainCapacity Too large for the scale ratio Start key again Size of the scanned Data being scanned is New device certificate S/MIME Device certificate is invalidMime or the certificate Certificate is not currently Expired User certificateSelected because its For details about the user certificate Misaligned Specify the scan size Scanning size 205 When Messages Are Displayed on Your Computer ScreenScanning mode Contact your administrator Machine is not Check that the previously used Main power switchMaintenance Using telnet Scanner used for the previous Restart scanning Computer Uninstall the Twain driver, Message Causes Solutions Error has occurredError has occurred Application-specified Setting range of the machine Relationship between scan When using halftone or highSettings, see Relationship Between Resolution and Scan Processed. For example, press Cancel the job that is beingFollow the instructions to cancel As the Copier function Connection Tool Check the scanner Not available becauseConnection Tool. For the WIA Address in the Network This chapter describes the trademarks TrademarksProduct names of Windows Server 2008 are as follows 211 Appendix Index 179 214 211 215 216 2012 EN GB EN US