Synchronising Information, Using ActiveSync | Motorola MPx200

Synchronising Information

This chapter introduces basic concepts and features of Microsoft ActiveSync, and explains how to set up Server ActiveSync, synchronise remotely, and create a synchronisation schedule. This chapter also gives an overview of the different types of Microsoft Outlook information you can synchronise.

For more information about ActiveSync, see ActiveSync Help on your desktop computer.

Using ActiveSync

You can synchronise information on your desktop computer and/or a Microsoft Exchange Server with the information on your Smartphone. ActiveSync compares the information on your Smartphone with the information on your desktop computer and/or the server and updates all locations with the most recent information. With ActiveSync, you can:

•Keep your Outlook information up-to-date by synchronising your Smartphone with your desktop computer.

•Choose to synchronise Inbox, Calendar, and Contacts with a server so that you have the latest information, even when your desktop computer is turned off.

•Copy (rather than synchronise) files between your Smartphone and your desktop computer.

•Control when synchronisation occurs by selecting a synchronisation schedule.

•Select which information types are synchronised and control how much information is synchronised. For example, you can choose how many weeks of past appointments to synchronise.

Note: Using Server ActiveSync, you can synchronise information directly with a Micro- soft Exchange Server if your company is running Microsoft Mobile Information Server 2002 or later.

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Motorola MPx200 manual Synchronising Information, Using ActiveSync

Contents

Welcome Welcome Software Copyright Notice Menu Map Table of Contents 151 157 Phone Operation Operational PrecautionsExposure To Radio Frequency RF Energy External Antenna Care RF Energy Interference/Compatibility Hearing Aids Use While DrivingMedical Devices Pacemakers Blasting Caps and Areas Operational WarningsFor Vehicles With an Air Bag Potentially Explosive Atmospheres Batteries Symbol DefinitionSeizures/Blackouts Repetitive Motion Injuries Getting Started Package ContentsOptional Features Optional Accessories Installing the SIM card Setting up your Smartphone Push the SIM card fully into the socket Bevelled corner SIM card socket Installing the battery Installing and charging the battery Getting Started Plug battery charger connector into the sync/charger socket Charging the battery Function Buttons Name Description Getting to know your Smartphone Asterisk key Keypad Meaning Icon Pound key #Display Screen on the Smartphone that displays information Bottom of the display shows the soft key commandsYour current profile Main display Status indicators Headset socket Earpiece & SpeakerJog dial Infrared port Handstrap hole Installing ActiveSyncSynchronising with ActiveSync Memory card slot Information about Source Where to find information Navigation Using the Direction keyBasics Navigation methods Home button takes you to the Home screen Using the Action buttonUsing the Home button Using the Home screen See Home screen on To access the Home screenTo change Home screen settings Press the Home button To backspace and remove one character in a text field Using the Back buttonUsing soft keys Using menus To navigate to a program Using the Programs listTo access menu options Entering text and numbers on your Smartphone Using numbersUsing the Quick List To access the Quick List Mode Entering text in Multipress mode To change the Multipress time out Entering text in T9 modeTo enter punctuation in Multipress mode To enter text using T9 mode Miscellaneous input tasks Entering numbers in Numeric mode Locking the Smartphone Securing your SmartphoneLocking the keypad To turn off phone lock Locking the Subscriber Identity Module SIM cardTo lock the Smartphone To unlock your Smartphone To unlock the SIM card To lock the SIM card To make a call by entering a contact name Phone CallsMaking a call To make a call To make a call by contact name Making a call from ContactsAutoFilter matches number to Making a call from the Call History list Making a call using a recently-dialled numberTo change the default number for a contact To make a call using a recently-dialled phone number Making emergency calls Having problems making a call?Receiving a call Making a call from a hyperlink To reject an incoming call To answer an incoming call Function To answer a second call using Call WaitingIn-call options To reject a Call Waiting call Miscellaneous call tasks Call History Reviewing your calls To remove an item from Call History Call TimersTo view Call Timers To create a new contact from a number in Call History Speed dials To reset Call TimersPress Menu and press Action button to reset all timers Shortcuts To view speed dials you have created To make a call using a speed dialTo make a call using a voice tag Voice tags To view shortcuts Advanced dialling optionsViewing and deleting shortcuts To view voice tags you have created To insert a manual pause in a dialling sequence To insert an international country codeTo insert a three-second pause in a dialling sequence Phone Calls To view Settings SettingsViewing and changing settings Sounds To view Telephony settingsTelephony To use your own sound To display Sounds settingsProfiles System To view Profiles settingsPreset profiles Profile Loud To modify a profile on the Settings menuHome screen Loud Ring To customise the Home screen with your own image To view Home screen settingsTo view About settings About Data Connections Accessibility Gprs connection To create a dial-up connection to your corporate networkVPN connection Proxy connection Owner Information Power ManagementRegional Settings Date and Time Security Phone SettingsRemove Programs Settings Sending messages from Inbox Messaging FeaturesTo configure e-mail account Sending e-mail and SMS messages To compose an e-mail or SMS message from Inbox To insert predefined text into a message Sending messages from a contact cardInserting predefined text into messages To compose an e-mail or SMS message from a contact card To insert a voice recording into a message Receiving e-mail and SMS messagesInserting voice recordings into messages To edit your predefined text messages To accept a meeting request Opening messagesReceiving meeting requests To open a message To download an attachment Receiving complete messagesReceiving message attachments To receive a complete message To view message folders Viewing your message foldersTo view a downloaded attachment Your Smartphone stores messages in the following folders To view Inbox Using Inbox menu optionsManaging Inbox Indicates opened e-mail Indicates new e-mail To customise Inbox Options Customising Inbox options Inbox option Function To modify a sound alert for notifications Message notificationsSMS messages To import SMS messages from the SIM card to Inbox Communicating with MSN Messenger To send an instant message Getting started with MSN MessengerTo sign in and out of MSN Messenger To add a contact To invite a contact to an ongoing chatTo see who is already chatting, or to change between chats To accept or change between chats To change your displayed name To change your status Contacts list Using ContactsTo access Contacts Contacts, Calendar and Tasks Meaning To find a contact by entering a name To call a contact using the default numberThird e-mail address Web To view a contact card Contact cardsTo create a new contact To call a contact from a contact card Denotes defaultSelect the contact to view, and press the Action button Number Speed dial Using contact card menu optionsTo edit a contact To view contact card menu options To create a new appointment Using CalendarTo access Calendar To edit an appointment To view an appointment To view your agenda for the current day Viewing your scheduleTo delete an appointment Agenda view To view appointments for the week Week view To view your schedule for the month Month view Tasks list Using TasksImporting calendar information To create a new task Using the Tasks list Creating Voice Notes To beam an appointment Beaming informationTo beam a contact To receive beamed information Synchronising Information Using ActiveSync Synchronise Creating a PartnershipStatus To start and stop synchronisation Setting up Server ActiveSyncTo set up Server ActiveSync To stop synchronising with a server To synchronise remotely with a server Synchronising RemotelyCreating a server synchronisation schedule To synchronise remotely with a desktop computer Synchronising information Synchronising Calendar Synchronising Inbox Synchronising Tasks Synchronising using an infrared connectionSynchronising Contacts To exchange files between desktop PC to Smartphone ActiveSync errorsTo view more information about an ActiveSync error Navigating in Pocket Internet Explorer Using Internet ExplorerTo access Pocket Internet Explorer Internet, Entertainment, and More To enter the address of a Web site To access Smartphone How-To information in FavoritesTo view a favorite To activate a link To add a Web page to your Favorites list Using the Favorites listTo visit a Web page on the History list To delete a favorite Cached Web pagesTo create a new folder in Favorites To view Pocket Internet Explorer options Pocket Internet Explorer optionsTo refresh a Web page you have recently visited Playing files Using Media Player To skip to the beginning of the previous file To adjust the volumeTo play or stop a file To skip to the beginning of the current file To play files repeatedly Menu options when playing a fileTo stop playback while using another program To access menu options when playing a file To access Local Content screen menu options Local Content screen menu options To add a streaming media file to Favorites Using Media Player FavoritesTo connect to a streaming media file Media Player supports the following types of file formats LicensesSupported File Formats To play a favorite Audio codecs To set up an infrared or USB modem connectionModem Link Supported Audio and Video Codecs To deactivate the Modem Link To set up a serial port modem connectionTo activate the Modem Link To navigate in File Management To deal with files using File ManagementFile Management To use File Management To edit an entry SIM ManagerTo use SIM manager To add a new phonebook entry to SIM card To import/export Inbox/SMS to SIM card To show SIM number To delete an entryTo make a phone call To import/export entries between Contacts and SIM card Installing and Starting IA Album Using IA Album Image Capture submode Camera ModeTo switch submodes Burst Capture submode Video Capture submode Composition Capture submode Thumbnail view Photos Mode Detailed view Portrait thumbnails Slide show view Pan submodeDetailed View After zoom Progress For more information, contact us at FullMenu Installing and Stating IA File Manager Using IA File Manger Tree View Key FeaturesView file or folder properties JMMS Sending SMS messages Features Receiving MMS messagesConfiguration of multiple MMSCs Sending MMS messages For more information Getting to know jMMSSystem requirements Hardware Software Insert New Picture Cancel Delete This option is enabled only if you have more than 9 imagesMore Send MMS Properties Internet, Entertainment, and More Text Audio Remove This option helps you to view the composed MMs Preview This option helps you to add a new slide to the message SlideAdd Next and previous To delete a slide you can use this option Camera Background This option helps you to send the message Cancel messageSend message Jataayu MMS Client Connection Profiles Network ConfigurationTo configure WAP 1.0 Gateway Select Address and enter the address To configure WAP 2.0 GatewayTo configure for none Http To start a new game of Solitaire SolitairePlaying Solitaire To start a game of Solitaire To enter numbers and perform calculations CalculatorTo play Solitaire To open Calculator To clear the last digit entered in a multiple-digit entry When carrying/storing your phone Care and MaintenanceWhen using your phone When cleaning your phone When the phone appears to be broken When using the accessoriesWhen using your phone in public areas When you encounter these Problems Please check Troubleshooting Call cost if necessary Closer to windowUnable to make calls Temporarily Phone? Call Effect to call qualityTo your operator? Call divert functions Closer to window When you use the phoneIts original capacity One Specific Absorption Rate Data Specific Absorption Rate Data Earpiece Emergency calls File Management IndexBurst Capture 122 Buttons Unlocking Lock PresettingHome screen 22 IA Album Internet Explorer Jog dial Hardware Tasks Telephony This Thumbnail view Quick List SecurityCustomizing