Contents

Introduction

5

Features

5

Handset Kit

5

Safety

6

Component Identification

8

What You Should Receive

8

Components 1

9

Components 2

9

Components 3

10

Control Panel Keys and Indicators

11

The One-Touch Keypad

17

Using the One-Touch Keys for Dialing

17

Using the One-Touch Keys for Selecting

 

Functions and Programming

17

Sounds Your Fax Machine Makes

18

Installation

19

Getting Started

19

Where to Install Your Machine

19

Unpacking

19

Setting Up Your Machine

20

Install the Paper Tray/Copy Stacker

20

Install the Document Tray

20

Install the Toner Cartridge

21

Connect to the Telephone Line

23

Connecting an External Telephone or

 

Answering Machine

23

Connect Power

23

Loading Paper

24

Setting the Clock

25

Setting the Answering Mode

26

Answering Mode Options

26

Changing the Answering Mode

27

Setting the Fax Identification

28

Setting Language

29

Connecting to a PBX

30

Dial Directories

31

Programming One-Touch Keys

31

Chain Dialing

32

Programming Auto Dial Numbers

33

Programming Groups

35

Basic Operations

36

Preparing Documents

36

Document Size

36

Multiple Page Documents

36

Loading Documents

37

Sending a Fax to a Single Location

38

Search Key Dialing

38

Real-Time Dialing

38

Redialing

38

Confirming Results

38

Stopping a Transmission

38

Sending a Fax to Multiple Locations

 

(Broadcasting)

39

Performing a Broadcast Operation

39

To make corrections

39

Faxing to a Group

40

Sending a Fax to a Group

40

Receiving Faxes Manually

40

Receiving Faxes in Memory

41

Memory Reception mode

41

No Paper Reception

41

No Toner Reception

41

Canceling Messages Stored in Memory

41

Rejecting Unsolicited Fax Messages

42

Power Failures and Memory

42

Making Copies

43

Making Copies with the

 

Manual Paper Feeder

43

Using Voice Request

43

To Initiate a Voice Request

43

To Answer a Voice Request

43

Advanced Operations

44

Sending a Fax at a Later Date and Time

44

Sending a Delayed Fax from the Document

Feeder

44

Sending a Delayed Fax From Memory

45

Canceling a Delayed Transmission

45

Sending a Confidential Fax or Sub-address

 

Transmission

46

Receiving Confidential Faxes

46

Creating a Confidential Mailbox (Personal

 

Box)

47

Closing a Mailbox

47

To Change Your Password

48

Table of Contents

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Oki 4580 manual Contents