Contents

Introduction	5
Features	5
Handset Kit	5
Safety	6
Component Identification	8
What You Should Receive	8
Components 1	9
Components 2	9
Components 3	10
Control Panel Keys and Indicators	11
The One-Touch Keypad	17
Using the One-Touch Keys for Dialing	17
Using the One-Touch Keys for Selecting
Functions and Programming	17
Sounds Your Fax Machine Makes	18
Installation	19
Getting Started	19
Where to Install Your Machine	19
Unpacking	19
Setting Up Your Machine	20
Install the Paper Tray/Copy Stacker	20
Install the Document Tray	20
Install the Toner Cartridge	21
Connect to the Telephone Line	23
Connecting an External Telephone or
Answering Machine	23
Connect Power	23
Loading Paper	24
Setting the Clock	25
Setting the Answering Mode	26
Answering Mode Options	26
Changing the Answering Mode	27
Setting the Fax Identification	28
Setting Language	29
Connecting to a PBX	30
Dial Directories	31
Programming One-Touch Keys	31
Chain Dialing	32
Programming Auto Dial Numbers	33
Programming Groups	35

Basic Operations	36
Preparing Documents	36
Document Size	36
Multiple Page Documents	36
Loading Documents	37
Sending a Fax to a Single Location	38
Search Key Dialing	38
Real-Time Dialing	38
Redialing	38
Confirming Results	38
Stopping a Transmission	38
Sending a Fax to Multiple Locations
(Broadcasting)	39
Performing a Broadcast Operation	39
To make corrections	39
Faxing to a Group	40
Sending a Fax to a Group	40
Receiving Faxes Manually	40
Receiving Faxes in Memory	41
Memory Reception mode	41
No Paper Reception	41
No Toner Reception	41
Canceling Messages Stored in Memory	41
Rejecting Unsolicited Fax Messages	42
Power Failures and Memory	42
Making Copies	43
Making Copies with the
Manual Paper Feeder	43
Using Voice Request	43
To Initiate a Voice Request	43
To Answer a Voice Request	43
Advanced Operations	44
Sending a Fax at a Later Date and Time	44
Sending a Delayed Fax from the Document
Feeder	44
Sending a Delayed Fax From Memory	45
Canceling a Delayed Transmission	45
Sending a Confidential Fax or Sub-address
Transmission	46
Receiving Confidential Faxes	46
Creating a Confidential Mailbox (Personal
Box)	47
Closing a Mailbox	47
To Change Your Password	48

Table of Contents

Oki 4580 manual Contents