Oki 4580 manual Sending a Fax to a Single Location

Sending a Fax to a Single Location

1Load your documents.

2Select a location. Refer to the instructions below.

To Dial Using	Do This
A One-Touch key	Press the One-Touch key.
An Auto Dial number	Press the AUTO DIAL key, then
	enter the 3-digit Auto Dial
	number on the numeric keypad.
The numeric keypad	Dial as you would on a normal
	telephone. If you make a
	mistake, press		to go back
		YES
	and re-enter the number.
An external telephone	Pick up the handset of your
	external telephone and dial the
	number of the machine you wish
	to transmit to. If the receiving fax
	machine is in automatic
	reception mode, you will hear a
	high-pitched tone. If a person
	answers the phone, ask them to
	press the START key on their fax
	machine.

3If necessary, press the START key to begin the transmission. Refer to the table below to understand some of the messages you may see during a typical fax transmission.

Message	Explanation
(location)	The remote location’s Personal
	ID, TSI/CSI, Location ID or the
	telephone number you entered
	identifies the location during
	transmission.
CALLING	The line is ringing.
SENDING	Your machine is sending the
	message.
RESULT = OK	The fax was sent successfully.
COMMUN. ERROR	If you see this or another error
	message, a problem occurred
	during the communication. Try
	resending the fax. Refer to the
	chapter on Problem Solving for
	assistance.

Search Key Dialing

If you are not sure which One-Touch key or Auto Dial number contains the location you want to communicate with, use the SEARCH key to look through an alphabetical list of all of the Location IDs programmed into your machine.

1When selecting locations, press the SEARCH key. The display shows ENTER 1-ST CHAR.

2Repeatedly press the SEARCH key to look through the entire list of locations in alphabeti- cal order, or locate the letter you want on the

numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter.

Real-Time Dialing

Normally, your machine dials the entire number of the location you have selected at one time. Occa- sionally, it may be necessary to dial numbers in real time (one digit at a time).

If your machine is equipped with a handset, you can dial in real time by picking up the handset. Or, press the HOOK/V. REQUEST key.

Redialing

If the line is busy or if there is no answer, your machine waits, and then automatically redials the number.

If your machine is transmitting from memory and a communication error occurs, it automatically redials the number and tries to send the fax again.

You can redial a number manually at any time by pressing the REDIAL key.

Confirming Results

After transmission, press the COPY key once (with no documents loaded) to see a report confirming your transmission on your machine’s display. To print the report, press the COPY key a second time. See the section on Reports for more informa- tion.

Stopping a Transmission

To stop a transmission while it is in progress, follow the instructions below.

1Press the STOP key twice. The display shows

STOPPED.

2If documents are stuck partway through the document feeder, you may see a RELOAD DOCUMENT message on the display. Press the STOP key again. Your machine feeds the document the rest of the way through the document feeder.

38 OKIFAX 4580 User’s Guide