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Oki 5900 manual Priority Transmission, Sending Confidential Faxes, To send a priority TX

Models: 5900

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Priority Transmission

When you need to ensure that a document is transmitted immediately, the document loaded and scanned under this feature has priority over previously scanned documents or the processing of messages received in dual access or standby modes. Use this feature when you need to send a fax immediately, and the machine is processing other messages.

To send a priority TX:

1Load the document(s).

2Press Menu/Exit to enter the menu.

3Press ▼ to select Priority TX, press Enter .

4Input the desired location using a Speed Dial number or the numeric keypad.

5Press the Start key.

6The machine scans the document(s) into memory and assigns first priority for transmission.

7If all memory is used, the display shows Memory Overflow, Send Scanned Pages?

8To send scanned pages, press Enter.

Confidential Faxes

Facsimile machines are often located in open areas where passersby can look through the messages received. If a remote machine is compatible with OKIFAX products or is equipped with a sub-address transmission function, this machine can send confidential faxes to it.

Sending Confidential Faxes

When a confidential fax is sent, it is received to a personal mailbox (or sub-address number) that is only accessible using a password for that mailbox. You need to know the address of the mailbox in order to send a fax to it. This machine can send messages to up to 64 predesignated mailboxes in remote machines.

To send a confidential fax:

1Load the document(s).

2Press Menu/Exit to enter the menu.

3Press ▼ to select Confidential TX, press Enter.

4Enter the address of the confidential mailbox, up to 20 characters, using the numeric keypad, press Enter.

5Enter the desired location using a Speed Dial number or the numeric keypad.

6Press Start.

Handbook 57

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Oki 5900 manual Priority Transmission, Sending Confidential Faxes, To send a priority TX, To send a confidential fax

Contents

User’s Handbook Copyright 1999 by Oki Data Americas, Inc. All rights reserved Handbook Year 2000 ComplianceEnergy Star iv Handbook Selecting Functions and Settings InstallationSetting Basic Features A Look at the Components andBasic Faxing Programming Speed Dial NumbersReports Customizing Features and OperationsAdvanced Operations Problem Solving MaintenanceService and Support Index∙ 33.6K bps transmission rate. Fast, efficient communications FeaturesIntroduction ∙ Closed network. Prevents the reception of unsolicited communications Product Options A Look at the Components and Control Panel Power SwitchComponents LCD PanelDocument Stacker Paper IndicatorCopy Output Lever Document GuidesLine Jack AC Power Cord InletTEL Jack TEL Jack Back CoverToner Cartridge LED Print HeadImage Drum Unit 8 Handbook 7 Enter Key Control Panel Keys and Indicators3 Shift Left ßKey Use this key to 10 Type of Original Key Dark, Normal, Light indicator 22 One-Touch Keypad Latch to Second Panel model 20 Start/Copy Key21 Stop Key Using One-Touch Keys for Search Using One-Touch Keys for DialingUsing One-Touch Keys for Programming One-Touch KeypadAccessing Second Panel of One-Touch Keys model Signal TonesSafety InstallationEmergency First Aid Operation and MaintenanceToner Cartridge and Image Drum Handling Unpacking Where to Install Your Fax MachineGetting Started 2 Press the release buttons located on both sides of the copy Setting Up Your Fax Machinestacker. Lift up the stacker 1 Lift up on the document tray and swing it up and out of the way4 Grasp the protective sheet and pull it out Caution Do not touch the green drum surface5 Put the image drum cartridge back into place 18 HandbookInstalling the Toner Cartridge 6 Close the copy stacker and document tray 4 Lower the right side down into the toner wellAttaching the Document Stacker 20 HandbookInstalling the External Optional Handset Connecting to the Telephone LineThe two TEL jacks are provided to allow you to connect both an external handset and an answering machineTo connect both an answering machine and a telephone Connecting an External Telephone or Answering MachineConnecting Power Loading Paper Navigating the Function Menu Selecting Functions and SettingsMenu Structure Function Options SettingsSetting Features 1 Press Menu/Exit 1 Using Step Access2 Using Speed Access Clock Adjustment Speed Access NumbersID/Password Programming Machine SettingsActive only when 2nd paper tray is installed Speed access numbers continued28 Handbook Dial OptionsSetting Your Fax Machine’s ID Setting Basic FeaturesSetting the Date and Time Setting the Answering Mode Setting the LanguageAuto Receive Mode FAX Manual Receive Mode TELMemory Reception Mode MEM Telephone Answering Device Mode TADForwarding Mode FWD PC Fax Mode PC, optionalDial Parameter Settings Dial and Incoming Call Parameter SettingsTone MF Duration Tone/Pulse MF/DPPBX LINE FLASH/EARTH/NORMALIncoming Call Parameters PC/FAX SwitchIncoming Ring Remote ReceiveBuzzer Volume Monitor VolumePaper-Size Setting Other Basic ParametersMCF. Single-Loc Connecting to a PBXMCF. Multi-Loc Image in MCFprefix of the PBX One-Touch Key Faxing Programming Speed Dial Numbers2 or 3 Digit Faxing Group FaxingCollect Information Programming One-Touch and 2 or 3 Digit Speed Dial NumbersEntry ParametersOther Keys Program the InformationNumeric Keypad One-Touch Keypad8 Select Communication Speed, press Enter Programming a Speed DialProgramming a Group Directory Chain DialingTo create a chain dial number To dial the numberPreparing Documents Basic FaxingGuidelines Multiple Page DocumentsLoading Documents Sending a Fax to a Single Location ResolutionContrast Press the Speed Dial/Search key1 Press the Speed Dial/Search key. The display will show Sending a Fax to a Group Sending a Fax to Multiple Locations BroadcastingFollow these instructions to fax your document 2 Press the Speed Dial/ Search keyReal-Time Dialing Display MessagesRedialing Confirming ResultsReceiving Faxes to Memory Receiving Faxes ManuallyNo Paper Reception If your machine runs out of paperNo Toner Reception Canceling Messages Stored in MemoryTo print out the message stored in memory, do the following To erase messages received in memory without printing themTo set a closed network Power Failures and MemoryRejecting Unsolicited Fax Messages What You Can Do While Sending a Fax Dual AccessWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesTo make Copies Making CopiesManual Paper Feeder Face Up Stacking/Face Down Stacking To send a delayed fax Advanced OperationsDelaying Fax Transmissions To send a delayed batch fax One Session Canceling Delayed TransmissionsConfidential Faxes Priority TransmissionSending Confidential Faxes To send a priority TXReceiving Confidential Faxes To change a passwordProgramming Personal Confidential Mailboxes To create a personal confidential mailboxTo print confidential messages To close a mailboxRelay Faxing Relay PasswordRelay Initiating Station Relay Group NumbersTo set the relay report number Initiating a relay broadcastTo set memory polling Memory PollingTo create a personal bulletin polling mailbox To set memory polling bulletinTo set bulletin polling Memory Polling BulletinTo set document tray polling Printing Documents Scanned into Memory for Bulletin PollingTo print from personal bulletin polling mailboxes To cancel To print or cancel polled faxes in memoryCall Forwarding Dialing Another Fax Machine to Request Documents Polling ReceptionTo set the auto answer mode to FWD Forward on Paper/Toner ErrorTo set a forwarding number It is not possible to forward polled or confidential faxesTo Print a Configuration Report Customizing Features and OperationsTransmission TX Mode Default Operation FunctionsSender ID Switch Restrict AccessMemory Full Save Instant DialPulse Dial Rate T/F Timer PrgPulse Make Ratio Pulse Dial TypeMemory Password Setting Distinctive RingTo set memory password To cancel a registered passwordRestricted Access ID Service Function SettingsTo set restricted access ID To cancel restricted access IDMDY/DMY OptionsTime/Date Print TSI PrintHandset Options continued Battery backup Expandable Memory70031801 40755302Understanding Reports ReportsActive Memory Files Report Activity ReportBroadcast Confirmation Report Confidential Reception ReportBroadcast Entry Report Message Confirmation ReportPower Outage Report Configuration ReportTelephone Directory Printing ReportsResult Codes Codes Used in ReportsBUSY CANCLCALLING Communication CodesCALLED Multiple-location transmission broadcastToner Cartridge Kit - Part# MaintenanceReplacing the Toner Cartridge 2 Press the release buttons located on both sides of the copy stacker. Lift up the stacker 80 Handbook 7 Lower the right side down into the toner well8 Push the lock lever forward until it stops Image Drum Kit - Part# Replacing the Image Drum1 Turn off the power switch To reset the image drum counter Resetting the Drum CounterCleaning the Scanner Path Obtaining Consumables and Replacement Parts Clearing a Printing Paper Jam Problem SolvingClearing a Document Jam 86 Handbook Warning Do not touch the green drum surface6 Pull out the paper tray Error Messages Printing a Cleaning PageThe cleaning page process To print a cleaning pageThe paper tray is out of paper. Add more paper are erased To access the print/scan counters Problem ChecklistNothing happens when you press the control panel keys Reading the Print CountersYour machine won’t dial The display shows a communication errorYour documents jam You sent a fax but it was received completely blank You keep getting reports you do not wantThe image received on your machine was very poor Your machine does not answer the phone or receive faxesYour machine disconnected before you could answer a voice request You set your machine for delayed transmission but it did not sendYour machine will not poll a remote fax machine Your machine is connected to a PBX and you can not dial outYou are constantly receiving unsolicited advertising on your machine Shipping Your MachineYour Sales and Service Dealer Service and SupportCustomer Support Professionals 1-800-OKIDATA1-800-OKIDATA The Okidata Customer Information SystemOkidata on the Internet Index Page 100 Handbook