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Oki 5900 manual Receiving Confidential Faxes, Programming Personal Confidential Mailboxes

Models: 5900

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Receiving Confidential Faxes

Your fax machine can also receive confidential faxes only from machines compatible with OKIFAX or machines equipped with a sub-addressing function. After setting up a mailbox, give the person who is to send the fax the mailbox address. When a message is sent to that address, it is stored in memory, and cannot be printed until the proper password is entered.

Programming Personal (Confidential) Mailboxes

Speed access no. 03.

The OKIFAX 5700/5900 can be programmed to manage16 personal mailboxes. When set up, each mailbox is opened as a Confidential or Bulletin Polling (See Bulletin Polling) box. Once a mailbox for receiving confidential messages has been created, none of the messages sent to it can be printed until the password for that box is correctly entered.

To create a personal (confidential) mailbox:

1Press Menu/Exit key to enter Menu.

2Input speed access number 03, wait.

3Enter the personal box number (1-16), press Enter.

4Press ▼ or ▲ to select Confidential, press Enter.

5Input a 4-digit numeric password (0000-9999), press Enter.

6Repeat steps 3-5 until the desired number of confidential mailboxes is created (up to 16).

7Press Menu/Exit to return to standby mode.

Changing a Password

If you want to change the 4-digit password assigned to a confidential box, do the following. Speed access no. 03.

!A mailbox must be empty before it can be modified or closed.

To change a password:

1Press Menu/Exit to enter Menu.

2Input speed access no. 03, wait.

3Enter the number of the personal mailbox to be modified, press Enter.

4Press Enter to select Confidential.

5Input a 4-digit numeric password, press Enter.

6Input a new 4-digit numeric password, press Enter.

7Press Menu/Exit to return to standby mode.

58 Handbook

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Oki 5900 manual Receiving Confidential Faxes, Programming Personal Confidential Mailboxes, To change a password

Contents

User’s Handbook Copyright 1999 by Oki Data Americas, Inc. All rights reserved Year 2000 Compliance Energy StarHandbook iv Handbook Setting Basic Features InstallationSelecting Functions and Settings A Look at the Components andProgramming Speed Dial Numbers Basic FaxingCustomizing Features and Operations Advanced OperationsReports Service and Support MaintenanceProblem Solving IndexFeatures Introduction∙ 33.6K bps transmission rate. Fast, efficient communications ∙ Closed network. Prevents the reception of unsolicited communications Product Options Components Power SwitchA Look at the Components and Control Panel LCD PanelCopy Output Lever Paper IndicatorDocument Stacker Document GuidesTEL Jack TEL Jack AC Power Cord InletLine Jack Back CoverLED Print Head Image Drum UnitToner Cartridge 8 Handbook Control Panel Keys and Indicators 3 Shift Left ßKey Use this key to7 Enter Key 10 Type of Original Key Dark, Normal, Light indicator 20 Start/Copy Key 21 Stop Key22 One-Touch Keypad Latch to Second Panel model Using One-Touch Keys for Programming Using One-Touch Keys for DialingUsing One-Touch Keys for Search One-Touch KeypadSignal Tones Accessing Second Panel of One-Touch Keys modelInstallation SafetyOperation and Maintenance Toner Cartridge and Image Drum HandlingEmergency First Aid Where to Install Your Fax Machine Getting StartedUnpacking stacker. Lift up the stacker Setting Up Your Fax Machine2 Press the release buttons located on both sides of the copy 1 Lift up on the document tray and swing it up and out of the way5 Put the image drum cartridge back into place Caution Do not touch the green drum surface4 Grasp the protective sheet and pull it out 18 HandbookInstalling the Toner Cartridge Attaching the Document Stacker 4 Lower the right side down into the toner well6 Close the copy stacker and document tray 20 HandbookThe two TEL jacks are provided to allow you to connect Connecting to the Telephone LineInstalling the External Optional Handset both an external handset and an answering machineConnecting an External Telephone or Answering Machine Connecting PowerTo connect both an answering machine and a telephone Loading Paper Menu Structure Selecting Functions and SettingsNavigating the Function Menu Function Options SettingsSetting Features 1 Using Step Access 2 Using Speed Access1 Press Menu/Exit ID/Password Programming Speed Access NumbersClock Adjustment Machine Settings28 Handbook Speed access numbers continuedActive only when 2nd paper tray is installed Dial OptionsSetting Basic Features Setting the Date and TimeSetting Your Fax Machine’s ID Auto Receive Mode FAX Setting the LanguageSetting the Answering Mode Manual Receive Mode TELForwarding Mode FWD Telephone Answering Device Mode TADMemory Reception Mode MEM PC Fax Mode PC, optionalDial and Incoming Call Parameter Settings Dial Parameter SettingsPBX LINE Tone/Pulse MF/DPTone MF Duration FLASH/EARTH/NORMALIncoming Ring PC/FAX SwitchIncoming Call Parameters Remote ReceivePaper-Size Setting Monitor VolumeBuzzer Volume Other Basic ParametersMCF. Multi-Loc Connecting to a PBXMCF. Single-Loc Image in MCFprefix of the PBX 2 or 3 Digit Faxing Programming Speed Dial NumbersOne-Touch Key Faxing Group FaxingEntry Programming One-Touch and 2 or 3 Digit Speed Dial NumbersCollect Information ParametersNumeric Keypad Program the InformationOther Keys One-Touch KeypadProgramming a Speed Dial 8 Select Communication Speed, press EnterTo create a chain dial number Chain DialingProgramming a Group Directory To dial the numberGuidelines Basic FaxingPreparing Documents Multiple Page DocumentsLoading Documents Contrast ResolutionSending a Fax to a Single Location Press the Speed Dial/Search key1 Press the Speed Dial/Search key. The display will show Follow these instructions to fax your document Sending a Fax to Multiple Locations BroadcastingSending a Fax to a Group 2 Press the Speed Dial/ Search keyRedialing Display MessagesReal-Time Dialing Confirming ResultsNo Paper Reception Receiving Faxes ManuallyReceiving Faxes to Memory If your machine runs out of paperTo print out the message stored in memory, do the following Canceling Messages Stored in MemoryNo Toner Reception To erase messages received in memory without printing themPower Failures and Memory Rejecting Unsolicited Fax MessagesTo set a closed network What You Can Do While Receiving a Fax Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Making CopiesMaking Copies Manual Paper FeederTo make Copies Face Up Stacking/Face Down Stacking Delaying Fax Transmissions To send a delayed faxAdvanced Operations To send a delayed batch fax One Session Canceling Delayed TransmissionsSending Confidential Faxes Priority TransmissionConfidential Faxes To send a priority TXProgramming Personal Confidential Mailboxes To change a passwordReceiving Confidential Faxes To create a personal confidential mailboxTo close a mailbox To print confidential messagesRelay Initiating Station Relay PasswordRelay Faxing Relay Group NumbersTo set memory polling Initiating a relay broadcastTo set the relay report number Memory PollingTo set bulletin polling To set memory polling bulletinTo create a personal bulletin polling mailbox Memory Polling BulletinPrinting Documents Scanned into Memory for Bulletin Polling To print from personal bulletin polling mailboxesTo set document tray polling Call Forwarding To print or cancel polled faxes in memoryTo cancel Dialing Another Fax Machine to Request Documents Polling ReceptionTo set a forwarding number To set the auto answer mode to FWDForward on Paper/Toner Error It is not possible to forward polled or confidential faxesTransmission TX Mode Default Customizing Features and OperationsTo Print a Configuration Report Operation FunctionsMemory Full Save Restrict AccessSender ID Switch Instant DialPulse Make Ratio T/F Timer PrgPulse Dial Rate Pulse Dial TypeTo set memory password Setting Distinctive RingMemory Password To cancel a registered passwordTo set restricted access ID Service Function SettingsRestricted Access ID To cancel restricted access IDTime/Date Print OptionsMDY/DMY TSI Print70031801 Options continued Battery backup Expandable MemoryHandset 40755302Active Memory Files Report ReportsUnderstanding Reports Activity ReportBroadcast Entry Report Confidential Reception ReportBroadcast Confirmation Report Message Confirmation ReportTelephone Directory Configuration ReportPower Outage Report Printing ReportsBUSY Codes Used in ReportsResult Codes CANCLCALLED Communication CodesCALLING Multiple-location transmission broadcastMaintenance Replacing the Toner CartridgeToner Cartridge Kit - Part# 2 Press the release buttons located on both sides of the copy stacker. Lift up the stacker 7 Lower the right side down into the toner well 8 Push the lock lever forward until it stops80 Handbook Replacing the Image Drum Image Drum Kit - Part#1 Turn off the power switch Resetting the Drum Counter Cleaning the Scanner PathTo reset the image drum counter Obtaining Consumables and Replacement Parts Problem Solving Clearing a Document JamClearing a Printing Paper Jam Warning Do not touch the green drum surface 86 Handbook6 Pull out the paper tray The cleaning page process Printing a Cleaning PageError Messages To print a cleaning pageThe paper tray is out of paper. Add more paper are erased Nothing happens when you press the control panel keys Problem ChecklistTo access the print/scan counters Reading the Print CountersThe display shows a communication error Your documents jamYour machine won’t dial The image received on your machine was very poor You keep getting reports you do not wantYou sent a fax but it was received completely blank Your machine does not answer the phone or receive faxesYour machine will not poll a remote fax machine You set your machine for delayed transmission but it did not sendYour machine disconnected before you could answer a voice request Your machine is connected to a PBX and you can not dial outShipping Your Machine You are constantly receiving unsolicited advertising on your machineCustomer Support Professionals Service and SupportYour Sales and Service Dealer 1-800-OKIDATAThe Okidata Customer Information System Okidata on the Internet1-800-OKIDATA Index Page 100 Handbook