Polycom, Inc. 11-1
11
Conference Templates
Conference Templates enable administrators and operators to create, save, schedule and
activate identical conferences.
A Conference Template:
• Saves the conference Profile.
• Saves all participant parameters including their Personal Layout and Video Forcing
settings.
Guidelines
• The maximum number of templates is 100.
Trying to start a Conference Template that exceeds the allowed maximum number of
participants will result in participants being disconnected due to resource deficiency.
• If the Profile assigned to a conference is deleted while the conference is ongoing the
conference cannot be saved as a template.
• A Profile assigned to a Conference Template cannot be deleted. The system does not
permit such a deletion.
• Profile parameters are not embedded in the Conference Template, and are taken from the
Profile when the Conference Template becomes an ongoing conference. Therefore, any
changes to the Profile parameters between the time the Conference Template was created
and the time that it is activated (and becomes an ongoing conference) will be applied to
the conference.
• Only defined participants can be saved to the Conference Template. Before saving a
conference to a template ensure that all undefined participants have disconnected.
• Undefined participants are not saved in Conference Templates.
• Participant properties are embedded in the Conference Template and therefore, if the
participant properties are modified in the Address Book after the Conference Template
has been created they are not applied to the participant whether the Template becomes
an ongoing conference or not.
•The Conference Template display name, routing name or ID can be the same as an
Ongoing Conference, reservation, Meeting Room or Entry Queue as it is not active.
However, an ongoing conference cannot be launched from the Conference Template if an
ongoing conference, Meeting Room or Entry Queue already has the same name or ID.
Therefor e, it is recomm ended t o modify the template ID, display name, routing name to
be unique.
•A Reservation that has become an ongoing conference can be saved as Conference
Template.
• SIP Factories and Entry Queues cannot be saved as Conference Templates.
• The conference specified in the Conference Template can be designated as a Permanent
Conference. For more information see "Lecture Mode” on page4-3 8.