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Toshiba 2500C, 3500C, 3510C Printing Department Codes List, Enabling Department Code

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MANAGING DEPARMENT CODE 55

Printing Department Codes List

You can print out the department codes list and counters for each department code.

1

In the DEPT. MANAGEMENT menu, press the [PRINT OUT DEPART-

MENT CODES] button.

yPrinting begins.

yFor the procedure to display the screen above, see "Logging On As Administrator".

 P.53

yFor an output example of the department code list, see "Department Code List". 

P.197

Enabling Department Code

In the initial setting, the department code feature is disabled. If you want to manage the counter

separately by the department codes, you must enable the department code. When the depart-

ment management is enabled, the department code input screen will be displayed before enter-

ing the copy, scan, fax, and e-Filing operation screen to manage the operations for each

department code. Also the print jobs that are sent from computers can be managed for each

department code.

yThe [DEPARTMENT MANAGEMENT] button will be available after registering a department

code. Before enabling the department code, register the required department code.

 P.59 “Registering a New Department Code”

yUsing TopAccess, you can also configure the Department Code Enforcement setting that

sets whether the invalid jobs, which a department code is not specified or invalid department

code is specified, will be printed or stored in the invalid job list when the department manage-

ment is enabled. For instructions on how to set the Department Code Enforcement, see

TopAccess Guide.

yWhen the User Management Setting is enabled, the Department Code feature cannot be

disabled. If you want to disable the Department Code, you must disable the User Manage-

ment Setting and then disable the Department Code.

yWhen the Department Management is disabled, the No Limit Black function is also disabled.

Therefore, the No Limit Black function is set as disabled every time you enable the Depart-

ment Management. If you want to enable the No Limit Black function, you must enable it

after enabling the Department Management.

Contents

Main TRADEMARKS AND COPYRIGHT Trademarks Copyright TABLE OF CONTENTS Chapter 1 MANAGING ADDRESS BOOK (ADDRESS MENU) Chapter 2 MANAGING COUNTERS (COUNTER MENU) Chapter 3 SETTING ITEMS (USER) Chapter 4 SETTING ITEMS (ADMIN) Chapter 5 APPENDIX Page PREFACE 5 PREFACE Lineup of Our Manuals Quick Start Guide Operators Manual Basic Functions User Functions Guide Page To read manuals in PDF (Portable Document Format) files 8 PREFACE Precautions in this manual (ADDRESS MENU) MANAGING ADDRESS BOOK About Managing Contacts in Address Book Registering Contacts Page 12 MANAGING ADDRESS BOOK Press each button on the touch panel to enter following contact information. Press the [OPTION] button to specify the default settings for a fax transmission. MANAGING ADDRESS BOOK 13 Specify following items as you required. Press the [ENTER] button to save option settings. Page Page Page Page Page Page Page Page 22 MANAGING GROUPS MANAGING GROUPS About Managing Groups in Address Book Creating New Group Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu. Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel. Page Page Page Page Adding or Removing Contacts Page Page Page Page Page Page Page Page Page Page Page MANAGING COUNTERS (COUNTER MENU) TOTAL COUNTER Displaying Print Counter Page Page Page Page Page DEPARTMENT COUNTER Displaying Print Counter for Department Code Page Page Displaying Scan Counter for Department Code Page Page Page MANAGING DEPARMENT CODE Logging On As Administrator 54 MANAGING DEPARMENT CODE Enter the administrator password and press the [ENTER] button. Continue the operation that you want. MANAGING DEPARMENT CODE 55 Printing Department Codes List In the DEPT. MANAGEMENT menu, press the [PRINT OUT DEPART- MENT CODES] button. Enabling Department Code Page Page Page Registering a New Department Code Page Page 62 MANAGING DEPARMENT CODE Set the limitation of this department code as required. Editing the Department Code Page Page 66 MANAGING DEPARMENT CODE Set the limitation of this department code as required. Deleting the Department Code Page Resetting the Counter of Each Department Page MANAGING DEPARMENT CODE 71 Setting Output Limitations for All Departments In the DEPT. MANAGEMENT menu, press the [ALL LIMIT] button. Page Setting No Limit Black Page Page Page Page Page Page Page Page Page Setting the Calibrations Page Page Page Page SETTING FAX FUNCTIONS SETTING FAX FUNCTIONS 89 SETTING SCAN FUNCTIONS Page 92 SETTING SCAN FUNCTIONS Press the [Next] button to display the next screen. Page Page Page Printing the Group Numbers List Printing the Function List (User) Page Page Page Page Page Page Page SETTING NETWORK FUNCTIONS.......................................................................136 Page Page 108 ENTERING TO ADMIN MENU The ADMIN menu is displayed. Continue the administrative opera- tion that you require. Page 110 SETTING GENERAL FUNCTIONS Press each button on the touch panel to enter following items. SETTING GENERAL FUNCTIONS 111 Setting the Notification Press the [GENERAL] button in the ADMIN menu. Press the [NOTIFICATION] button. Page Page Page Page Page SETTING GENERAL FUNCTIONS 117 Setting the Weekly Timer Press the [GENERAL] button in the ADMIN menu. Press the [ENERGY SAVER] button. Page Page Page Page Page Page 124 SETTING GENERAL FUNCTIONS Setting the Calibration and Registration Display Level Press the [DISPLAY LEVEL] button. Page 126 SETTING GENERAL FUNCTIONS Setting the Copy Calibrations Place the LT-size or A4-size paper in the cassette. Page Page SETTING GENERAL FUNCTIONS 129 Setting the Print Calibration Place the LT-size or A4-size paper in the cassette. Page Page Page Page Page Page 136 SETTING NETWORK FUNCTIONS SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol Page Page Page Page Page Page Page Page SETTING NETWORK FUNCTIONS 145 Continue to another network setting if required, then press the [APPLY NOW] button. 146 SETTING NETWORK FUNCTIONS Setting the SMB Protocol Press the [NETWORK] button in the ADMIN menu. Press the [SMB] button. SETTING NETWORK FUNCTIONS 147 Specify following items as required and press the [ENTER] button. Page Page Page Page 152 SETTING NETWORK FUNCTIONS Continue to another network setting if required, then press the [APPLY NOW] button. Page Page SETTING NETWORK FUNCTIONS 155 Setting the LDAP and SNMP Network Service Press the [NETWORK] button in the ADMIN menu. Press the [Next] button. Page Setting the User Certificate Page Page Page SETTING COPY FUNCTIONS 161 SETTING COPY FUNCTIONS Press the [COPY] button in the ADMIN menu. Press the [Next] button to display the next screen. 162 SETTING COPY FUNCTIONS SETTING FAX FUNCTIONS 163 SETTING FAX FUNCTIONS Setting the Terminal ID Press the [TERMINAL ID] button. 164 SETTING FAX FUNCTIONS Page 166 SETTING FAX FUNCTIONS Setting the Fax Initial Setup Press the [INITIAL SETUP] button. Page 168 SETTING FAX FUNCTIONS Setting the Line-2 Mode Entering Line-2 Mode Setting Page Page SETTING FAX FUNCTIONS 171 Setting the RX Printing Setting Discard and Reduction Printing Page Page CC (2)(1) SETTING FAX FUNCTIONS 175 Setting the Rotate Sort Press the [RX PRINT] button. Page Page Page Page 180 SETTING E-MAIL FUNCTIONS SETTING E-MAIL FUNCTIONS Setting the Scan to E-mail Message Properties Press the [E-MAIL] button. Press each button to enter the E-mail properties. Page 182 SETTING INTERNET FAX FUNCTIONS SETTING INTERNET FAX FU NCTIO NS Setting the Internet Fax Message Properties Press the [INTERNET FAX] button in the ADMIN menu. Press each button to enter the Internet Fax properties. Page Page SETTING LIST/REPORT 185 SETTING LIST/REPORT Setting the Transmission / Reception Journal Press the [LIST/REPORT] button in the ADMIN menu. Press the [REPORT SETTING] button. Page Page Page Page 190 SETTING LIST/REPORT Setting the Reception List Press the [LIST/REPORT] button in the ADMIN menu. Press the [REPORT SETTING] button. Page Page SETTING PRINTER/E-FILING FUNCTIONS 193 SETTING PRINTER/E-FILING FUNCTIONS Press the [PRINTER/E-FILING] button in the ADMIN menu. 194 WIRELESS SETTINGS AND Bluetooth SETTINGS WIRELESS SETTINGS AND Bluetooth SETTINGS Page 196 LIST PRINT FORMAT LIST PRINT FORMAT Total Counter List An output example of the Total Counter List TOTAL COUNTER LIST LIST PRINT FORMAT 197 Department Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME : 10-09-'06 20:47 DEPT NO. PRINT COUNTER DEPARTMENT Address Book List An output example of the Address Book List ADDRESS BOOK INFORMATION LIST PRINT FORMAT 199 Group Numbers List An output example of the Group Numbers List GROUP NUMBER INFORMATION 200 LIST PRINT FORMAT Function List (User) An output example of the Function List (User) FUNCTION LIST S/N : 0987654321 F/W Ver. : T380SY0U010 M-ROM Ver. : 380M-014 S-ROM Ver. : 380S-01 LIST PRINT FORMAT 201 NIC Configuration Page An output example of the NIC Configuration Page 202 LIST PRINT FORMAT Function List (Administrator) An output example of the Function List (Administrator) FUNCTION LIST S/N : 0987654321 F/W Ver. : T380SY0U010 M-ROM Ver. : 380M-014 S-ROM Ver. : 380S-01 LIST PRINT FORMAT 203 POP-UP COPY GENERAL 204 LIST PRINT FORMAT SCAN COPY LIST PRINT FORMAT 205 FAX SCAN 206 LIST PRINT FORMAT E-FILING FILE E-MAIL FAX LIST PRINT FORMAT 207 INTERNET FAX REPORT SETTING E-MAIL 208 LIST PRINT FORMAT LIST PRINT FORMAT 209 210 LIST PRINT FORMAT LIST PRINT FORMAT 211 212 LIST PRINT FORMAT NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE NETWORK SETTING - NETWORK SERVICE - SMTP SERVER NETWORK SERVICE NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE LIST PRINT FORMAT 213 214 LIST PRINT FORMAT LIST PRINT FORMAT 215 216 LIST PRINT FORMAT NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT Page Page INDEX