Managing Address Book, Registering Contacts | Toshiba 3500C, 2500C

1 MANAGING ADDRESS BOOK (ADDRESS MENU)

MANAGING ADDRESS BOOK

About Managing Contacts in Address Book

The Address Book contents are entered using the [ADDRESS] button. The Address Book con- tents are used for Facsimile and Scan to E-mail.

In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact. Also you can specify the option settings for the fax transmis- sion in each contact, such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings.

In the Address Book button menu, you can perform following operations to manage contacts.

yP.10 “Registering Contacts”

yP.14 “Editing Contacts”

yP.16 “Deleting Contacts”

yP.18 “Searching Contacts”

Registering Contacts

The following procedure describes how to register new contact in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.

yThe ADDRESS BOOK screen is displayed.

10 MANAGING ADDRESS BOOK

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Toshiba 3500C, 2500C, 3510C manual Managing Address Book, About Managing Contacts in Address Book, Registering Contacts

Contents

User Functions Guide Trademarks and Copyright Trademarks Table of Contents Setting General Functions Setting Drawer Checking E-MAILTurn OFF the Power Shut Down Setting BIP Printing Appendix Index Preface Lineup of Our Manuals Scanning Guide Network Fax Guide Precautions in this manual Managing Address Book Address Menu Managing Address Book About Managing Contacts in Address BookRegistering Contacts Managing Address Book Managing Address Book Press the Enter button to save option settings Specify following items as you required Editing Contacts Press the Enter button to register the contact Managing Address Book Deleting Contacts Press the Enter button to save the contact Managing Address Book Searching Contacts Searching a Contact by ID NumberPress the Known ID button Searching Contacts by Entering Search String Press the Search Address button Search button Managing Groups About Managing Groups in Address BookCreating New Group Press the Group Name button Press the Enter button New Group is created and appears on the touch panel Editing Groups Editing Group Name Press the Group Name button to edit the group name Adding or Removing Contacts Adding Contacts by Searching with ID Number Adding Contacts by Searching with Search String Search button Deleting Groups When you press the YES button, the selected group is deleted Searching Groups Searching a Group by ID Number Searching Groups by Group Name Press the Search Group button Press the Group Name button to specify the search string Confirming the Members of the Groups Managing Groups Managing Groups Managing Counters Counter Menu Total Counter Displaying Print CounterPress the Print Counter button Total Counter Total Counter Displaying Scan Counter Press the Scan Counter button Scan Counter is displayed Print OUT Total Counter Department Counter Displaying Print Counter for Department CodeEnter button Department Counter Department Counter Displaying Scan Counter for Department Code Department Counter Displaying Fax Communication Counter for Department Code Press the FAX Communication button Is displayed Logging On As Administrator Press the Password buttonManaging Deparment Code Enter the administrator password and press the Enter button Continue the operation that you want Printing Department Codes List Enabling Department Code Managing Deparment Code Resetting All Department Counters DEPT. Management menu, press the Reset ALL Counters button Deleting All Department Codes DEPT. Management menu, press the Delete ALL button Registering a New Department Code Then press the SET button to set the entry Managing Deparment Code Set the limitation of this department code as required Editing the Department Code Digital keys, and then press the SET button to set the entry Managing Deparment Code Press the Enter button. y The department code is edited Deleting the Department Code Managing Deparment Code Resetting the Counter of Each Department Press the Reset Counters button Or no button to cancel clearing the counter Setting Output Limitations for All Departments DEPT. Management menu, press the ALL Limit buttonSpecify following items as required Press the Enter button Setting No Limit Black DEPT. Management menu, press the no Limit Black button Checking Toner Amount 100 101103 Setting General Functions Setting the Auto Clear ModePress the Auto Clear button Press the button that indicates the desired time in seconds Changing the Display Language Press the Change Language buttonPress the desired language button Setting the Reversed Display Mode Press the Reversed Display button Setting General Functions Replacing the Toner Cartridge Press the Replace Toner Cartridge button Replace the toner cartridges in the equipment Setting the Calibrations Please refer to the in the following procedures Press the Calibration button Setting the Registration Press the Registration button Setting Copy Functions Specify the following items as you requirePress the Next button to display the next screen Press the desired media type button Setting FAX Functions Specify the following items as you require Setting Scan Functions Specify the following items as you require Press the Enter button Setting E-FILING Functions Printing Image Mode option, press the desired mode button Printing Lists Printing the Address Book ListPress the Address Book button Name Sort button to print it as sorted by the last name Printing the Group Numbers List Press the Group Numbers button Printing the Function List User Press the Function button Setting Drawer Press the Media Type button Setting Drawer Checking E-MAIL Turn OFF the Power Shut Down Power switch automatically returns to the OFF position Setting BIP Printing Setting BIP Printing 107 109136 161 179 180182 185 Entering to Admin Menu Setting Items Admin Setting the Device Information Press the General button in the Admin menuPress the Device Information button Press the Enter button Setting the Notification Press the Notification button Press the E-MAIL buttons Tion Changing the Administrator Password Press the Password Setup buttonPress the OLD Password button Press the Enter button at the bottom of the touch panel Setting the Date and Time Press the Clock buttonPress the DATE/TIME button To enable the daylight saving system, press Press the Date Format buttonPress the desired date format button Setting the Weekly Timer Press the Energy Saver button Press the Weekly Timer button Press the Change button Press the Enter button at the bottom of the touch panel Setting the Auto Power Save Mode Press the Auto Power Save button Setting the Sleep Mode Press the Sleep Mode button Setting the Calibration and Registration Display Level Press the General buttonPress the Display Level button Calibration Display Level setting is completed Setting the Copy Calibrations Calibration button to adjust the calibration setting Press the Copy button Setting General Functions Setting the Print Calibration Tion setting for selected job type Press the Print button No button to cancel the calibration setting Apply Calibration Setting? Press the Next button Press the YES button to start the registration Setting the Drawer Set Pop-Up and Paper Jam Recovery Pop-Up Press the Next button Press the POP-UP button Setting General Functions Setting Network Functions Setting the TCP/IP Protocol Setting the TCP/IP for Auto-IP and Dhcp Server Press the Network button in the Admin menuPress the TCP/IP button Setting the TCP/IP for Dhcp Server Only Setting the TCP/IP for Static IP Address Press the TCP/IP button Setting Network Functions Setting the IPX/SPX Protocol Press the IPX/SPX button Specify the following items as required Setting the NetWare Settings Press the Netware button Specify following items as required Setting the SMB Protocol Press the SMB button Setting Network Functions Setting Network Functions Setting the AppleTalk Protocol Press the Appletalk button Specify following items as required Setting the Http Network Service Press the Http button Specify following items as required Setting the Ethernet Speed Press the Ethernet button Press the Enter button Setting the Ldap and Snmp Network Service Press the Other button Setting the User Certificate Press the Next button Press the User Certificate button Keys, and press the Enter key to set the entry Press the Enter button Press the Copy button in the Admin menu Press the Enter button. y Returns you to the Admin menu Setting the Terminal ID Press the FAX button in the Admin menuPress the Terminal ID button Specify following items as required Returns you to the FAX menu Setting the Fax Initial Setup Press the Initial Setup button Press the Enter button. y Returns you to the FAX menu Setting the Line-2 Mode Entering Line-2 Mode Setting Press the LINE-2 Mode button Transmission and Reception TX /RXPress the TX/RX button Press the Enter button Reception Only Timer Press the RX only Timer buttonReception Only 24HR Press the RX only 24HR button Press the FAX button in the Admin menu Press the RX Print button Setting Duplex Printing Setting FAX Functions Setting the Rotate Sort Setting FAX Functions Setting the Recovery Transmission Press the Recovery TX button Setting FAX Functions Setting File Functions Press the File button in the Admin menu Setting E-MAIL Functions Setting the Scan to E-mail Message PropertiesPress the E-MAIL button Press each button to enter the E-mail properties Setting the Scan to E-mail Fragmentation Press the E-MAIL button in the Admin menu Setting Internet FAX Functions Setting the Internet Fax Message PropertiesPress the Internet FAX button in the Admin menu Press each button to enter the Internet Fax properties Setting the Internet Fax Fragmentation Setting the Internet Fax Body String Transmission Setting LIST/REPORT Setting the Transmission / Reception JournalPress the LIST/REPORT button in the Admin menu Press the Report Setting button Press the Journal button Setting the Communication Report Press the COMM. Report button Specify the condition for each transmission type Press the Enter button Setting the Reception List Press the Reception List button Press the List button Press the button that you want to print Setting PRINTER/E-FILING Functions Press the PRINTER/E-FILING button in the Admin menu Wireless Settings and Bluetooth Settings Appendix 196 List Print Format Total Counter List Department Code List An output example of the Department Code List Address Book List An output example of the Address Book List Group Numbers List An output example of the Group Numbers List Function List User An output example of the Function List User NIC Configuration An output example of the NIC Configuration Function List Administrator General POP-UP Copy Scan Image Quality for Black LINE-2 Mode Start *2 FAX Filing FileMail Report Setting Internet FAX Wireless Settings Bluetooth SettingsPRINTER/E-FILING Network Setting General Product General Network Setting Network TCP/IPNetwork Setting Network IPX/SPX Network Setting Network Appletalk Network Setting Session Ldap Session Network Setting Session DNS SessionNetwork Setting Session Ddns Session Network Setting Session SMB Session Network Setting Session Netware Session Network Setting Session Bonjour SessionNetwork Setting Network Service Http Network Service Network Setting Network Service Smtp Client Network Service Network Setting Network Service Smtp Server Network ServiceNetwork Setting Network Service POP3 Network Service Network Setting Network Service FTP Client Network Service Network Setting Network Service FTP Server Network ServiceNetwork Setting Network Service Snmp Network Service Network Setting Network Service Sntp Network Service Network Setting Print Service Setting RAW TCP PrintNetwork Setting Print Service Setting LPD Print Network Setting Print Service Setting IPP Print Network Setting Print Service Setting FTP Print Network Setting Print Service Setting Netware Print Enable E-MAIL Error Forward PS3 Font List PCL Font List Index Numerics 164 Report Setting Index Page Multifunctional Digital Color Systems