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Xerox 701P35371 manual C h a p t e r F 433o u r, C U S T O M I Z I N G Y O U R W O R K C E N T R E

Models: 701P35371

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C U S T O M I Z I N G Y O U R W O R K C E N T R E

C h a p t e r F 433o u r

Customizing your WorkCentre

This chapter contains the following information:

•Customizing copier features

•Selecting WorkCentre display window language

•Selecting paper default

•Selecting program timeout

•Selecting sleep mode

•Customizing print features on your PC

•Customizing scan features

•Setting a preset for email

C U S T O M I Z I N G Y O U R W O R K C E N T R E

U s e r G u i d e

4.1

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Xerox 701P35371 C h a p t e r F 433o u r, C U S T O M I Z I N G Y O U R W O R K C E N T R E, Customizing your WorkCentre

Contents

701P35371 User GuideW o r k C e n t r e M 9 4 0 W o r k C e n t r e M 9 5 2000 by Xerox Limited. All rights reserved This document was created on a PC using Adobe Framemaker softwarePrepared by Xerox Industrial Design Human Interface Graphic Design Jefferson Road Henrietta New York2. COPYING T a b l e o f C o n t e n t sUSER GUIDE 1. BASIC INFORMATION6. FAXING 3. PRINTING4. CUSTOMIZING YOUR WORKCENTRE 5. SCANNING9. General Information 7. MAINTENANCE8. TROUBLESHOOTING U s e r G u i d e M940 - M950 WorkCentre Components C h a p t e r O1z n eM 9 4 0 - M 9 5 0 W O R K C E N T R E C O M P O N E N T S B A S I C I N F O R M A T I O NPaper Thickness Knob C O N N E C T I O N SConnections U s e r G u i d e C O N T R O L P A N E LControl Panel Best Normal eXpress DraftC O N T R O L P A N E L 8. Reduce/Enlarge Adjust the size copy desiredOutput Tray Extension C O N T R O L P A N E LPaper Tray Output TrayM940 - M950 WorkCentre Components Bypass Tray Rear Access DoorM 9 4 0 - M 9 5 0 W O R K C E N T R E C O M P O N E N T S ControlCentre S O F T W A R E C O M P O N E N T SSoftware Components Print driver Allows printing from your PC S O F T W A R E C O M P O N E N T SXerox ControlCentre 2.0 - WorkCentre Status Bar X E R O X C O N T R O L C E N T R E 2 . 0 - W O R K C E N T R EU s e r G u i d e 1.10X E R O X C O N T R O L C E N T R E 2 . 0 - W O R K C E N T R E Copying C h a p t e r T 233w oC O P Y I N G C O P Y I N GPlace your original face-down on the document Panel. When you have finished making yourC O P Y I N G CopyingCopy Quality U S I N G T H E S E T D O C U M E N T F E E D E R M 9 5 0 O N L YUsing the Set Document Feeder M950 only Copy ColorUse the Up/Down Navigator P A P E R S E T U PPaper Setup Press the Paper SetupUse the Up/Down Navigator L I G H T E N / D A R K E NLighten/Darken Lighten/DarkenUse the Right/Left Navigator R E D U C E / E N L A R G EReduce/Enlarge Use the Up/Down NavigatorR E D U C E / E N L A R G E If Default PaperIf Default Paper Description of Preset FunctionCopy Quantity Buttons S E L E C T B U T T O NSelect Button Menu/ExitPrinting C h a p t e r T 333h r e eP R I N T I N G P R I N T I N GPrint Document As P R I N T I N G D O C U M E N T SPrinting Documents File PrintPrinting Cards P R I N T I N G C A R D SThickness Knob to envelope P R I N T I N G E N V E L O P E SPrinting Envelopes Printing Single Envelopeand print again. After printing, change the P R I N T I N G S E V E R A L E N V E L O P E SPrinting Several Envelopes Note If the printing on your envelope is notPaper Type list box P R I N T I N G I R O N - O N T R A N S F E R SPrinting Iron-On Transfers Output tab, then select Iron-on transfer in thePrinting Labels P R I N T I N G L A B E L SGlossy Paper in the Paper Type list box P R I N T I N G P H O T O G R A P H SPrinting Photographs Paper/Output tab, and select Photo QualityPrinting Transparencies P R I N T I N G T R A N S P A R E N C I E Sselect Bypass Tray P R I N T I N G B A N N E R S3.10 Printing BannersCustomizing your WorkCentre C h a p t e r F 433o u rC U S T O M I Z I N G Y O U R W O R K C E N T R E C U S T O M I Z I N G Y O U R W O R K C E N T R ESelecting WorkCentre Display Window Language C U S T O M I Z I N G C O P I E R F E A T U R E SCustomizing Copier Features Selecting Program Timeout S E L E C T I N G P A P E R D E F A U L TSelecting Paper Default Selecting Sleep Mode Setting S E L E C T I N G S L E E P M O D E S E T T I N GCustomizing Scan Features C U S T O M I Z I N G S C A N F E A T U R E SOn your PC, select StartProgramsXerox S E T T I N G A P R E S E T F O R E M A I LSetting a Preset for Email Scanning C h a p t e r F 533i v eS C A N N I N G S C A N N I N GScanning using preset S C A N U S I N G P R E S E TScan Using Preset Sending a Scan through Email S E N D I N G A S C A N T H R O U G H E M A I LSelect Xerox ControlCentre - Pagis Inbox icon 2 from your PC window Scanning Using ControlCentre - Pagis InboxNote The Saved settings list box is optional and S C A N N I N G U S I N G M G I P H O T O S U I T EScanning Using MGI PhotoSuite Note The higher the resolution, the largerU s e r G u i d e S C A N N I N G U S I N G M S W O R DNote The higher the resolution, the larger the file size Note The scanning application must be TWAIN-compliantNote The Saved settings list box is optional and S C A N N I N G U S I N G A D O B E P H O T O S H O PScanning Using Adobe PhotoShop Note The higher the resolution, the largerU s e r G u i d e S C A N N I N G U S I N G A D O B E P H O T O S H O PFaxing from your PC C h a p t e r S633 iF A X I N G F R O M Y O U R P C F A X I N GFaxing Using Preset F A X I N G U S I N G P R E S E TSelect the Xerox ControlCentre - Pagis Inbox icon from your PC window F A X I N G F R O M C O N T R O L C E N T R E - P A G I S I N B OFaxing From ControlCentre - Pagis Inbox U s e r G u i d e F A X I N G F R O M C O N T R O L C E N T R E - P A G I S I N B OSelect Send Fax to fill out information regarding 7 your fax Select Fax to send your fax or use theMaintaining Your WorkCentre C h a p t e r S 7 e v e nM A I N T A I N I N G Y O U R W O R K C E N T R E M A I N T E N A N C EChanging an Ink Cartridge C H A N G I N G A N I N K C A R T R I D G Ethe direction of the arrow C H A N G I N G A N I N K C A R T R I D G ERemove the new ink cartridge from its package Slowly peel off the foil seal from the cartridge inCaution Do not force the ink cartridge into the print head C H A N G I N G A N I N K C A R T R I D G ENote The higher the number, the more ink is used for cleaning C L E A N I N G T H E P R I N T H E A DCleaning the Print Head Clean Print Head 1 Use for basic print head cleaningAligning the Print Head A L I G N I N G T H E P R I N T H E A DU s e r G u i d e C H A N G I N G T H E P R I N T H E A DChanging the Print Head print heads into place C H A N G I N G T H E P R I N T H E A DInsert the print head into the print carriage Lower the print head latch until it clicks, to lockTroubleshooting C h a p t e r E 8 i g h tT R O U B L E S H O O T I N G T R O U B L E S H O O T I N GU s e r G u i d e P R I N T I N G A T E S T P A G EPrinting a Test Page DiagnosDia Diagnosis and/or Solutiongnosis and ors and P A P E R F E E D I N G P R O B L E M SPaper Feeding Problems SymptomDiagnosDiaDiagnosis and/or Solutiongnosis and ors and Q U A L I T Y P R O B L E M SQuality Problems SymptomQ U A L I T Y P R O B L E M S Quality ProblemsSymptom DiagnosDiaDiagnosis and/or Solutiongnosis and ors andPaper Setup button Quality ProblemsSymptom DiagnosDiaDiagnosis and/or Solutiongnosis and ors andQ U A L I T Y P R O B L E M S Quality ProblemsSymptom DiagnosDiaDiagnosis and/or Solutiongnosis and ors andDiagnosDiaDiagnosis and/or Solutiongnosis and ors and C O P I E R / P R I N T E R P R O B L E M SCopier/Printer Problems SymptomC O P I E R / P R I N T E R P R O B L E M S Copier/Printer ProblemsSymptom DiagnosDiaDiagnosis and/or Solutiongnosis and ors andDiagnosDiaDiagnosis and/or Solutiongnosis and ors and 8.10Copier/Printer Problems SymptomSymptom S C A N N E R P R O B L E M S8.11 Scanner ProblemsDiagnosDiaDiagnosis and/or Solutiongnosis and ors and 8.12Scanner Problems SymptomSymptom E R R O R C O D E S8.13 Error CodesDiagnosis and/or Solution 8.14Error Codes Symptom Where Error OccursGeneral Information C h a p t e r N 9 i n eG E N E R A L I N F O R M A T I O N G e n e r a l I n f o r m a t i o n1-800-TEAM XRX S E R V I C E A N D S U P P O R TService and Support Ink Cartridge/Print Head Re-Order Numbers O R D E R I N G S U P P L I E SSpecifications Ordering SuppliesU s e r G u i d e SCANNERMEDIA HANDLING U s e r G u i d e SOFTWARE INCLUDEDGENERAL eXpress ModeU s e r G u i d e SYSTEM REQUIREMENTS FOR PC CONNECTIONU s e r G u i d e S A F E T YSafety Regulatory Notices European Union Declaration of ConformanceU s e r G u i d e S A F E T YRegulatory Notices USA FCC Statement Model Numbers YPA-3 and YPA-4 Contact Person Xerox Corporation Phone S A F E T YDeclaration of Conformity U s e r G u i d eU s e r G u i d e 9.10S A F E T Y Cleaning, Print head I n d eI N D E U S E R G U I D EI N D E