W o r k C e n t r e M 9 4 0 W o r k C e n t r e M 9 5
User Guide
701P35371
Prepared by Xerox Industrial Design Human Interface Graphic Design
This document was created on a PC using Adobe Framemaker software
Jefferson Road Henrietta New York
2000 by Xerox Limited. All rights reserved
USER GUIDE
T a b l e o f C o n t e n t s
1. BASIC INFORMATION
2. COPYING
4. CUSTOMIZING YOUR WORKCENTRE
3. PRINTING
5. SCANNING
6. FAXING
8. TROUBLESHOOTING
7. MAINTENANCE
9. General Information
U s e r G u i d e
M 9 4 0 - M 9 5 0 W O R K C E N T R E C O M P O N E N T S
C h a p t e r O1z n e
B A S I C I N F O R M A T I O N
M940 - M950 WorkCentre Components
Connections
C O N N E C T I O N S
Paper Thickness Knob
Control Panel
C O N T R O L P A N E L
Best Normal eXpress Draft
U s e r G u i d e
C O N T R O L P A N E L
8. Reduce/Enlarge Adjust the size copy desired
Paper Tray
C O N T R O L P A N E L
Output Tray
Output Tray Extension
M 9 4 0 - M 9 5 0 W O R K C E N T R E C O M P O N E N T S
Rear Access Door
M940 - M950 WorkCentre Components Bypass Tray
Software Components
S O F T W A R E C O M P O N E N T S
ControlCentre
Print driver Allows printing from your PC
S O F T W A R E C O M P O N E N T S
Xerox ControlCentre 2.0 - WorkCentre Status Bar
X E R O X C O N T R O L C E N T R E 2 . 0 - W O R K C E N T R E
X E R O X C O N T R O L C E N T R E 2 . 0 - W O R K C E N T R E
1.10
U s e r G u i d e
C O P Y I N G
C h a p t e r T 233w o
C O P Y I N G
Copying
C O P Y I N G
Panel. When you have finished making your
Copying
Place your original face-down on the document
Using the Set Document Feeder M950 only
U S I N G T H E S E T D O C U M E N T F E E D E R M 9 5 0 O N L Y
Copy Color
Copy Quality
Paper Setup
P A P E R S E T U P
Press the Paper Setup
Use the Up/Down Navigator
Lighten/Darken
L I G H T E N / D A R K E N
Lighten/Darken
Use the Up/Down Navigator
Reduce/Enlarge
R E D U C E / E N L A R G E
Use the Up/Down Navigator
Use the Right/Left Navigator
If Default Paper
If Default Paper
Description of Preset Function
R E D U C E / E N L A R G E
Select Button
S E L E C T B U T T O N
Menu/Exit
Copy Quantity Buttons
P R I N T I N G
C h a p t e r T 333h r e e
P R I N T I N G
Printing
Printing Documents
P R I N T I N G D O C U M E N T S
File Print
Print Document As
Printing Cards
P R I N T I N G C A R D S
Printing Envelopes
P R I N T I N G E N V E L O P E S
Printing Single Envelope
Thickness Knob to envelope
Printing Several Envelopes
P R I N T I N G S E V E R A L E N V E L O P E S
Note If the printing on your envelope is not
and print again. After printing, change the
Printing Iron-On Transfers
P R I N T I N G I R O N - O N T R A N S F E R S
Output tab, then select Iron-on transfer in the
Paper Type list box
Printing Labels
P R I N T I N G L A B E L S
Printing Photographs
P R I N T I N G P H O T O G R A P H S
Paper/Output tab, and select Photo Quality
Glossy Paper in the Paper Type list box
Printing Transparencies
P R I N T I N G T R A N S P A R E N C I E S
3.10
P R I N T I N G B A N N E R S
Printing Banners
select Bypass Tray
C U S T O M I Z I N G Y O U R W O R K C E N T R E
C h a p t e r F 433o u r
C U S T O M I Z I N G Y O U R W O R K C E N T R E
Customizing your WorkCentre
Customizing Copier Features
C U S T O M I Z I N G C O P I E R F E A T U R E S
Selecting WorkCentre Display Window Language
Selecting Paper Default
S E L E C T I N G P A P E R D E F A U L T
Selecting Program Timeout
Selecting Sleep Mode Setting
S E L E C T I N G S L E E P M O D E S E T T I N G
Customizing Scan Features
C U S T O M I Z I N G S C A N F E A T U R E S
Setting a Preset for Email
S E T T I N G A P R E S E T F O R E M A I L
On your PC, select StartProgramsXerox
S C A N N I N G
C h a p t e r F 533i v e
S C A N N I N G
Scanning
Scan Using Preset
S C A N U S I N G P R E S E T
Scanning using preset
Sending a Scan through Email
S E N D I N G A S C A N T H R O U G H E M A I L
Select Xerox ControlCentre - Pagis Inbox icon 2 from your PC window
Scanning Using ControlCentre - Pagis Inbox
Scanning Using MGI PhotoSuite
S C A N N I N G U S I N G M G I P H O T O S U I T E
Note The higher the resolution, the larger
Note The Saved settings list box is optional and
Note The higher the resolution, the larger the file size
S C A N N I N G U S I N G M S W O R D
Note The scanning application must be TWAIN-compliant
U s e r G u i d e
Scanning Using Adobe PhotoShop
S C A N N I N G U S I N G A D O B E P H O T O S H O P
Note The higher the resolution, the larger
Note The Saved settings list box is optional and
U s e r G u i d e
S C A N N I N G U S I N G A D O B E P H O T O S H O P
F A X I N G F R O M Y O U R P C
C h a p t e r S633 i
F A X I N G
Faxing from your PC
Faxing Using Preset
F A X I N G U S I N G P R E S E T
Faxing From ControlCentre - Pagis Inbox
F A X I N G F R O M C O N T R O L C E N T R E - P A G I S I N B O
Select the Xerox ControlCentre - Pagis Inbox icon from your PC window
Select Send Fax to fill out information regarding 7 your fax
F A X I N G F R O M C O N T R O L C E N T R E - P A G I S I N B O
Select Fax to send your fax or use the
U s e r G u i d e
M A I N T A I N I N G Y O U R W O R K C E N T R E
C h a p t e r S 7 e v e n
M A I N T E N A N C E
Maintaining Your WorkCentre
Changing an Ink Cartridge
C H A N G I N G A N I N K C A R T R I D G E
Remove the new ink cartridge from its package
C H A N G I N G A N I N K C A R T R I D G E
Slowly peel off the foil seal from the cartridge in
the direction of the arrow
Caution Do not force the ink cartridge into the print head
C H A N G I N G A N I N K C A R T R I D G E
Cleaning the Print Head
C L E A N I N G T H E P R I N T H E A D
Clean Print Head 1 Use for basic print head cleaning
Note The higher the number, the more ink is used for cleaning
Aligning the Print Head
A L I G N I N G T H E P R I N T H E A D
Changing the Print Head
C H A N G I N G T H E P R I N T H E A D
U s e r G u i d e
Insert the print head into the print carriage
C H A N G I N G T H E P R I N T H E A D
Lower the print head latch until it clicks, to lock
print heads into place
T R O U B L E S H O O T I N G
C h a p t e r E 8 i g h t
T R O U B L E S H O O T I N G
Troubleshooting
Printing a Test Page
P R I N T I N G A T E S T P A G E
U s e r G u i d e
Paper Feeding Problems
P A P E R F E E D I N G P R O B L E M S
Symptom
DiagnosDia Diagnosis and/or Solutiongnosis and ors and
Quality Problems
Q U A L I T Y P R O B L E M S
Symptom
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
Symptom
Quality Problems
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
Q U A L I T Y P R O B L E M S
Symptom
Quality Problems
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
Paper Setup button
Symptom
Quality Problems
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
Q U A L I T Y P R O B L E M S
Copier/Printer Problems
C O P I E R / P R I N T E R P R O B L E M S
Symptom
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
Symptom
Copier/Printer Problems
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
C O P I E R / P R I N T E R P R O B L E M S
Copier/Printer Problems
8.10
Symptom
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
8.11
S C A N N E R P R O B L E M S
Scanner Problems
Symptom
Scanner Problems
8.12
Symptom
DiagnosDiaDiagnosis and/or Solutiongnosis and ors and
8.13
E R R O R C O D E S
Error Codes
Symptom
Error Codes
8.14
Symptom Where Error Occurs
Diagnosis and/or Solution
G E N E R A L I N F O R M A T I O N
C h a p t e r N 9 i n e
G e n e r a l I n f o r m a t i o n
General Information
Service and Support
S E R V I C E A N D S U P P O R T
1-800-TEAM XRX
Specifications
O R D E R I N G S U P P L I E S
Ordering Supplies
Ink Cartridge/Print Head Re-Order Numbers
MEDIA HANDLING
SCANNER
U s e r G u i d e
SOFTWARE INCLUDED
eXpress Mode
GENERAL
U s e r G u i d e
U s e r G u i d e
SYSTEM REQUIREMENTS FOR PC CONNECTION
Safety
S A F E T Y
Regulatory Notices European Union Declaration of Conformance
U s e r G u i d e
Regulatory Notices USA FCC Statement
S A F E T Y
U s e r G u i d e
Declaration of Conformity
S A F E T Y
U s e r G u i d e
Model Numbers YPA-3 and YPA-4 Contact Person Xerox Corporation Phone
S A F E T Y
9.10
U s e r G u i d e
I N D E
I n d e
U S E R G U I D E
Cleaning, Print head
I N D E