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Xerox 701P35371 manual Prepared by Xerox Industrial Design Human Interface Graphic Design

Models: 701P35371

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Prepared by:

Xerox Industrial Design Human Interface

Graphic Design

Jefferson Road

Henrietta

New York

©2000 by Xerox Limited. All rights reserved.

Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks, etc.

Xerox ® and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation.

Windows TM is a trademark of Microsoft Corporation. Product names and trademarks of other companies are also acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.

This document was created on a PC using Adobe Framemaker software.

Publication number: 701P35371

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Xerox 701P35371 Prepared by Xerox Industrial Design Human Interface Graphic Design, Jefferson Road Henrietta New York

Contents

701P35371 User GuideW o r k C e n t r e M 9 4 0 W o r k C e n t r e M 9 5 Jefferson Road Henrietta New York This document was created on a PC using Adobe Framemaker softwarePrepared by Xerox Industrial Design Human Interface Graphic Design 2000 by Xerox Limited. All rights reserved1. BASIC INFORMATION T a b l e o f C o n t e n t sUSER GUIDE 2. COPYING5. SCANNING 3. PRINTING4. CUSTOMIZING YOUR WORKCENTRE 6. FAXING9. General Information 7. MAINTENANCE8. TROUBLESHOOTING U s e r G u i d e B A S I C I N F O R M A T I O N C h a p t e r O1z n eM 9 4 0 - M 9 5 0 W O R K C E N T R E C O M P O N E N T S M940 - M950 WorkCentre ComponentsPaper Thickness Knob C O N N E C T I O N SConnections Best Normal eXpress Draft C O N T R O L P A N E LControl Panel U s e r G u i d e8. Reduce/Enlarge Adjust the size copy desired C O N T R O L P A N E LOutput Tray C O N T R O L P A N E LPaper Tray Output Tray ExtensionM940 - M950 WorkCentre Components Bypass Tray Rear Access DoorM 9 4 0 - M 9 5 0 W O R K C E N T R E C O M P O N E N T S ControlCentre S O F T W A R E C O M P O N E N T SSoftware Components S O F T W A R E C O M P O N E N T S Print driver Allows printing from your PCX E R O X C O N T R O L C E N T R E 2 . 0 - W O R K C E N T R E Xerox ControlCentre 2.0 - WorkCentre Status BarU s e r G u i d e 1.10X E R O X C O N T R O L C E N T R E 2 . 0 - W O R K C E N T R E C O P Y I N G C h a p t e r T 233w oC O P Y I N G CopyingCopying Panel. When you have finished making yourC O P Y I N G Place your original face-down on the documentCopy Color U S I N G T H E S E T D O C U M E N T F E E D E R M 9 5 0 O N L YUsing the Set Document Feeder M950 only Copy QualityPress the Paper Setup P A P E R S E T U PPaper Setup Use the Up/Down NavigatorLighten/Darken L I G H T E N / D A R K E NLighten/Darken Use the Up/Down NavigatorUse the Up/Down Navigator R E D U C E / E N L A R G EReduce/Enlarge Use the Right/Left NavigatorDescription of Preset Function If Default PaperIf Default Paper R E D U C E / E N L A R G EMenu/Exit S E L E C T B U T T O NSelect Button Copy Quantity ButtonsP R I N T I N G C h a p t e r T 333h r e eP R I N T I N G PrintingFile Print P R I N T I N G D O C U M E N T SPrinting Documents Print Document AsP R I N T I N G C A R D S Printing CardsPrinting Single Envelope P R I N T I N G E N V E L O P E SPrinting Envelopes Thickness Knob to envelopeNote If the printing on your envelope is not P R I N T I N G S E V E R A L E N V E L O P E SPrinting Several Envelopes and print again. After printing, change theOutput tab, then select Iron-on transfer in the P R I N T I N G I R O N - O N T R A N S F E R SPrinting Iron-On Transfers Paper Type list boxP R I N T I N G L A B E L S Printing LabelsPaper/Output tab, and select Photo Quality P R I N T I N G P H O T O G R A P H SPrinting Photographs Glossy Paper in the Paper Type list boxP R I N T I N G T R A N S P A R E N C I E S Printing TransparenciesPrinting Banners P R I N T I N G B A N N E R S3.10 select Bypass TrayC U S T O M I Z I N G Y O U R W O R K C E N T R E C h a p t e r F 433o u rC U S T O M I Z I N G Y O U R W O R K C E N T R E Customizing your WorkCentreSelecting WorkCentre Display Window Language C U S T O M I Z I N G C O P I E R F E A T U R E SCustomizing Copier Features Selecting Program Timeout S E L E C T I N G P A P E R D E F A U L TSelecting Paper Default S E L E C T I N G S L E E P M O D E S E T T I N G Selecting Sleep Mode SettingC U S T O M I Z I N G S C A N F E A T U R E S Customizing Scan FeaturesOn your PC, select StartProgramsXerox S E T T I N G A P R E S E T F O R E M A I LSetting a Preset for Email S C A N N I N G C h a p t e r F 533i v eS C A N N I N G ScanningScanning using preset S C A N U S I N G P R E S E TScan Using Preset S E N D I N G A S C A N T H R O U G H E M A I L Sending a Scan through EmailScanning Using ControlCentre - Pagis Inbox Select Xerox ControlCentre - Pagis Inbox icon 2 from your PC windowNote The higher the resolution, the larger S C A N N I N G U S I N G M G I P H O T O S U I T EScanning Using MGI PhotoSuite Note The Saved settings list box is optional andNote The scanning application must be TWAIN-compliant S C A N N I N G U S I N G M S W O R DNote The higher the resolution, the larger the file size U s e r G u i d eNote The higher the resolution, the larger S C A N N I N G U S I N G A D O B E P H O T O S H O PScanning Using Adobe PhotoShop Note The Saved settings list box is optional andS C A N N I N G U S I N G A D O B E P H O T O S H O P U s e r G u i d eF A X I N G C h a p t e r S633 iF A X I N G F R O M Y O U R P C Faxing from your PCF A X I N G U S I N G P R E S E T Faxing Using PresetSelect the Xerox ControlCentre - Pagis Inbox icon from your PC window F A X I N G F R O M C O N T R O L C E N T R E - P A G I S I N B OFaxing From ControlCentre - Pagis Inbox Select Fax to send your fax or use the F A X I N G F R O M C O N T R O L C E N T R E - P A G I S I N B OSelect Send Fax to fill out information regarding 7 your fax U s e r G u i d eM A I N T E N A N C E C h a p t e r S 7 e v e nM A I N T A I N I N G Y O U R W O R K C E N T R E Maintaining Your WorkCentreC H A N G I N G A N I N K C A R T R I D G E Changing an Ink CartridgeSlowly peel off the foil seal from the cartridge in C H A N G I N G A N I N K C A R T R I D G ERemove the new ink cartridge from its package the direction of the arrowC H A N G I N G A N I N K C A R T R I D G E Caution Do not force the ink cartridge into the print headClean Print Head 1 Use for basic print head cleaning C L E A N I N G T H E P R I N T H E A DCleaning the Print Head Note The higher the number, the more ink is used for cleaningA L I G N I N G T H E P R I N T H E A D Aligning the Print HeadU s e r G u i d e C H A N G I N G T H E P R I N T H E A DChanging the Print Head Lower the print head latch until it clicks, to lock C H A N G I N G T H E P R I N T H E A DInsert the print head into the print carriage print heads into placeT R O U B L E S H O O T I N G C h a p t e r E 8 i g h tT R O U B L E S H O O T I N G TroubleshootingU s e r G u i d e P R I N T I N G A T E S T P A G EPrinting a Test Page Symptom P A P E R F E E D I N G P R O B L E M SPaper Feeding Problems DiagnosDia Diagnosis and/or Solutiongnosis and ors andSymptom Q U A L I T Y P R O B L E M SQuality Problems DiagnosDiaDiagnosis and/or Solutiongnosis and ors andDiagnosDiaDiagnosis and/or Solutiongnosis and ors and Quality ProblemsSymptom Q U A L I T Y P R O B L E M SDiagnosDiaDiagnosis and/or Solutiongnosis and ors and Quality ProblemsSymptom Paper Setup buttonDiagnosDiaDiagnosis and/or Solutiongnosis and ors and Quality ProblemsSymptom Q U A L I T Y P R O B L E M SSymptom C O P I E R / P R I N T E R P R O B L E M SCopier/Printer Problems DiagnosDiaDiagnosis and/or Solutiongnosis and ors andDiagnosDiaDiagnosis and/or Solutiongnosis and ors and Copier/Printer ProblemsSymptom C O P I E R / P R I N T E R P R O B L E M SSymptom 8.10Copier/Printer Problems DiagnosDiaDiagnosis and/or Solutiongnosis and ors andScanner Problems S C A N N E R P R O B L E M S8.11 SymptomSymptom 8.12Scanner Problems DiagnosDiaDiagnosis and/or Solutiongnosis and ors andError Codes E R R O R C O D E S8.13 SymptomSymptom Where Error Occurs 8.14Error Codes Diagnosis and/or SolutionG e n e r a l I n f o r m a t i o n C h a p t e r N 9 i n eG E N E R A L I N F O R M A T I O N General Information1-800-TEAM XRX S E R V I C E A N D S U P P O R TService and Support Ordering Supplies O R D E R I N G S U P P L I E SSpecifications Ink Cartridge/Print Head Re-Order NumbersU s e r G u i d e SCANNERMEDIA HANDLING eXpress Mode SOFTWARE INCLUDEDGENERAL U s e r G u i d eSYSTEM REQUIREMENTS FOR PC CONNECTION U s e r G u i d eRegulatory Notices European Union Declaration of Conformance S A F E T YSafety U s e r G u i d eU s e r G u i d e S A F E T YRegulatory Notices USA FCC Statement U s e r G u i d e S A F E T YDeclaration of Conformity Model Numbers YPA-3 and YPA-4 Contact Person Xerox Corporation PhoneU s e r G u i d e 9.10S A F E T Y U S E R G U I D E I n d eI N D E Cleaning, Print headI N D E