Oki B2500 Series manual Fax transmission, Fax reception

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B2520 / B2540

Fax

This chapter describes all the fax processing and configuration functions.

You will also find a section describing fax mailboxes.

Fax transmission

Immediate transmission

1Place the document to be copied in the automatic document feeder, face printed on the top.

or

Place the document to be copied face down on the glass, respecting the indications around the glass.

2Enter the fax number or choose your dialling mode

then press .

The icon flashes during the call phase, it stays lit when both faxes are in communication.

3At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

When sending in "Deferred Send" mode, make sure that the document is located in the right direction.

To delay the transmission time of your document :

1Place the document to be copied in the automatic document feeder, face printed on the top.

or

Place the document to be copied face down on the glass, respecting the indications around the glass.

2Select 31 - FAX / TRANSMISSION.

3Enter the subscriber number you wish to program at a different time or choose your dialling mode and confirm with OK.

4Next to the current time, enter the new time and confirm with OK.

5Choose SCAN B & W or COLOR SCAN.

6Adjust the contrast and confirm with OK.

7Select the feed type, FEEDER or MEMORY and confirm with OK.

8You may enter the number of pages before transmission and confirm with OK.

9Confirm postponed transmission by pressing

key .

Your document is stored and will be sent at the new time.

Transmission with auto redial

This function allows you to monitor the dialling operation

Fax-

during a fax transmission. In this case, the maximum

transmission rate will be 14400 bps.

4

This function allows for example:

 

•to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

•to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

1Place the document in the fax feeder.

2 Press .

3If necessary, set the sound level with navigator or keys.

4If not already done, enter the subscriber number. As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

5 Press to start the document transmission.

If your machine is set in order to print a transmission report (Transmission report, page 24), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Fax reception

Fax reception depends on the parameter settings of your machine.

The following parameters let you customize the printing of received faxes :

-Reception Mode, page 25;

-Reception without paper, page 25;

-Number of copies, page 25;

-Fax or PC reception (depending on model), page 25;

-Received faxes reduction mode, page 25;

-Technical Parameters, page 26.

The printing is not possible on A5 paper format.

The following tables gives which tray is used to print received fax depending on the default tray and the paper format in both trays.

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Contents User’s Guide Dear customer Refer to the Maintenance section of this bookletDear customer ConsumablesContents Lock the machine Introduction Configuration requirements InstallationRead the counters Display the consumables status Calibrate your scannerContents Preface Information Software use licensePreface Environmental Preface Environmental Information Software use license Environmental InformationSoftware use license Registered trademarks Prohibited reproductionsApplicable law Installation InstallationLocation conditions Running environmentEP Cartridge recommendations Paper recommendationsControl panel Terminal descriptionAccessing terminal menus Command panelDevice installation Packaging contentsInstalling the document feeder Feed cassette paper insertionPush the lower panel down until it clicks Cartridge installationPaper delivery stop Starting your deviceDevice connection Paper insertion in the manual input tray Copy ECO mode copyCopy Simple copySpecial setup for the copying Sheet-feed analysis margins setup Paper type setupAnalysis margins setup Left and right printing margins setupFax Fax transmissionFax reception Fax Saving an access codeRelay broadcast Fax answering machineRerouting fax messages to a USB memory key Fax reroutingCancelling a transmission in progress Transmission waiting queueMailBoxes MBX Fax Printing the contents of a MBX Modifying the features of a MBXCreating an MBX Deleting a MBXMBX polling from a remote fax Deposit and PollingPlacing a document in deposit Polling a deposited documentSMS Parameters SMSSending an SMS Presentation of the senderParameters/Setup Parameters SetupTransmission report Local prefixDocument feed type Economy periodReceived faxes reduction mode Reception ModeReception without paper Number of copiesTechnical Parameters Setup / TechnicalsPrint / Functions List Printing the functions guidePrinting the logs Print the list of setupsFont printing Lock the machineRead the counters Display the consumables statusCalibrate your scanner Creating subscribers record DirectoryCreating subscribers list Modifying a recordDirectory Directory / CancelDeleting a record or a list Printing the directoryLocal network settings Ethernet network settings Model B2540Selecting the type of your local network Type of radio network Wlan networkRadio ad-hoc network Radio networks WlanSetup / Wlan / ASS. Config Configure your networkConnect your Wlan adaptor Creating or rejoining a networkSetup / Wlan / Parameters / Gateway Setup / Wlan / Parameters / Subnet MaskSetup /WLAN / Parameters / Ssid Setup / Wlan / Parameters / ModeAn example of how an AD-HOC network may be set up Setting up a multifunction machineSetting up the PC Setup / Wlan / Parameters HostnameService Message service Model B2540Connection configuration Message service Model B2540Standard settings Scan to FTPMail sorting Key USB memory keyUse of the USB memory key Print your documentsDelete your files located in the key Save a document on a USB memory KeyMedia / Delete / Manual Media / Media AnalysisConfiguration requirements PC FeaturesInstallation Install the software on your PCB2520 / B2540 Connections Make sure that your multifunction machine is powered offUSB Connection Network connectionUninstall the software from your PC PC FeaturesNext screen shows the list of compatible Preparation screen appearsMF Director Multifunction Terminals SupervisionGraphical presentation Utilities and applications activationCompanion Suite Pro LL functionalities MF MonitorDisplay the consumable status Document analysisAnalysis from a Twain compatible software PrintingCharacter recognition software OCR Printing with the multifunction machineAddress book Add a contact to the terminal address bookAdd a group to the terminal address book Import or export a directory Manage the address bookFax communications Presentation of the Fax window Send a faxSend a fax from the hard disk or the terminal Follow-up of fax communications Receive a faxSend a fax from application OutboxFax parameters Cover sheet FeaturesCreating a cover sheet Click on the icon To display the available fieldsCreating a cover page template Description of the tab CoverFor the second step Presentation of the SMS window SMS CommunicationSend an SMS Click on NEW then on SMSFollow-up of SMS Access to SMS parametersSent item memory items sent Description of the tab Logs and ReportsService MaintenanceToner cartridge replacement Issues with smart cardsCleaning MaintenancePrinter cleaning Printer issuesScanner issues Miscellaneous issuesCommunication errors Transmission from the feeder Communication error codesTransmission from memory General codesPhysical specifications SpecificationsElectrical specifications Environmental specificationsReference paper Consumable specificationsIBC PobÔežní 186 00 Praha Czech Republic Tel. +420 224 Oki Systems Iberica, S.A Kat 18 D 35 34394 Levent İstanbul Tel +90 212 279 Oki Europe Limited 07077701 iss.1
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