Oki B2500 Series manual Description of the tab Cover, Creating a cover page template

Page 60

B2520 / B2540

Description of the tab COVER PAGE

Field

Description

 

 

 

 

Name of the cover

Either the name of the page

selected by default or the page you

sheet

have selected to use.

 

 

 

Sender

You can enter information

concerning the sender.

 

 

 

 

You can enter information

 

concerning the recipient.

Destination: Name,

If the word Auto is entered in one of

the fields, the field is updated during

Company, Department

sending if the recipient is listed in the

 

 

directory, favorites, a group or a

 

distribution list.

 

 

 

This is an editing window with all the

Comments

basic functions of a text editor so

that you can enter a text which will

 

 

be sent in the cover sheet.

 

 

Preview of the model

The preview enables you to see the

cover sheet you are going to send.

 

 

 

OR

•Option (B): Scan a sheet of paper containing the layout of the cover page.

Details about Option A and B:

•Option (A): Open the application that you want to use to edit the background (Word, Wordpad...). Draw the background image then print this document in the printer named "Companion Suite Fax". At that point the MFSendFax dialog is displayed:

Add any recipient to the recipient list, click on the tab ADVANCED OPTIONS, select resolution FINE as shown below:

Creating a cover page template

Creating a cover page creates a template which fields (fax number, comment, subject and so on) will be automatically filled by the Fax Application depending on the information provided for each recipient of a document. To create this cover page template, there are two major steps:

•First step : Create a background image with the logos and the layout that you wish.

•Second step : Add the field that you want to be displayed in

the cover page: fax number, comment, subject and so on. As mentioned before, these fields will be filled by Fax application at emission time.

For the first step, there are two methods to create the background image.

You can either

•Option (A): Draw this background image in your preferred application (such as Word, Excel,...),

Finally click on the button SAVE AS DRAFT in the lower right corner ( ). The background image is created in the directory

C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary and has the file extension .fax

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Contents User’s Guide Refer to the Maintenance section of this booklet Dear customerDear customer ConsumablesContents Introduction Configuration requirements Installation Lock the machineRead the counters Display the consumables status Calibrate your scannerContents Preface Information Software use licensePreface Environmental Environmental Information Preface Environmental Information Software use licenseSoftware use license Registered trademarks Prohibited reproductionsApplicable law Installation InstallationLocation conditions Running environmentPaper recommendations EP Cartridge recommendationsTerminal description Control panelCommand panel Accessing terminal menusPackaging contents Device installationInstalling the document feeder Feed cassette paper insertionCartridge installation Push the lower panel down until it clicksPaper delivery stop Starting your deviceDevice connection Paper insertion in the manual input tray ECO mode copy CopyCopy Simple copySpecial setup for the copying Paper type setup Sheet-feed analysis margins setupAnalysis margins setup Left and right printing margins setupFax Fax transmissionFax reception Saving an access code FaxRelay broadcast Fax answering machineFax rerouting Rerouting fax messages to a USB memory keyCancelling a transmission in progress Transmission waiting queueMailBoxes MBX Fax Modifying the features of a MBX Printing the contents of a MBXCreating an MBX Deleting a MBXDeposit and Polling MBX polling from a remote faxPlacing a document in deposit Polling a deposited documentSMS SMS ParametersSending an SMS Presentation of the senderParameters Setup Parameters/SetupLocal prefix Transmission reportDocument feed type Economy periodReception Mode Received faxes reduction modeReception without paper Number of copiesSetup / Technicals Technical ParametersPrinting the functions guide Print / Functions ListPrint the list of setups Printing the logsFont printing Lock the machineRead the counters Display the consumables statusCalibrate your scanner Directory Creating subscribers recordCreating subscribers list Modifying a recordDirectory / Cancel DirectoryDeleting a record or a list Printing the directoryLocal network settings Ethernet network settings Model B2540Selecting the type of your local network Wlan network Type of radio networkRadio ad-hoc network Radio networks WlanConfigure your network Setup / Wlan / ASS. ConfigConnect your Wlan adaptor Creating or rejoining a networkSetup / Wlan / Parameters / Subnet Mask Setup / Wlan / Parameters / GatewaySetup /WLAN / Parameters / Ssid Setup / Wlan / Parameters / ModeSetting up a multifunction machine An example of how an AD-HOC network may be set upSetting up the PC Setup / Wlan / Parameters HostnameMessage service Model B2540 ServiceMessage service Model B2540 Connection configurationStandard settings Scan to FTPMail sorting USB memory key KeyUse of the USB memory key Print your documentsSave a document on a USB memory Key Delete your files located in the keyMedia / Delete / Manual Media / Media AnalysisPC Features Configuration requirementsInstallation Install the software on your PCB2520 / B2540 Make sure that your multifunction machine is powered off ConnectionsUSB Connection Network connectionPC Features Uninstall the software from your PCNext screen shows the list of compatible Preparation screen appearsMultifunction Terminals Supervision MF DirectorGraphical presentation Utilities and applications activationMF Monitor Companion Suite Pro LL functionalitiesDisplay the consumable status Document analysisPrinting Analysis from a Twain compatible softwareCharacter recognition software OCR Printing with the multifunction machineAddress book Add a contact to the terminal address bookAdd a group to the terminal address book Manage the address book Import or export a directoryFax communications Presentation of the Fax window Send a faxSend a fax from the hard disk or the terminal Receive a fax Follow-up of fax communicationsSend a fax from application OutboxFax parameters Features Cover sheetCreating a cover sheet Click on the icon To display the available fieldsDescription of the tab Cover Creating a cover page templateFor the second step SMS Communication Presentation of the SMS windowSend an SMS Click on NEW then on SMSAccess to SMS parameters Follow-up of SMSSent item memory items sent Description of the tab Logs and ReportsMaintenance ServiceToner cartridge replacement Issues with smart cardsMaintenance CleaningPrinter cleaning Printer issuesScanner issues Miscellaneous issuesCommunication errors Communication error codes Transmission from the feederTransmission from memory General codesSpecifications Physical specificationsElectrical specifications Environmental specificationsConsumable specifications Reference paperIBC PobÔežní 186 00 Praha Czech Republic Tel. +420 224 Oki Systems Iberica, S.A Kat 18 D 35 34394 Levent İstanbul Tel +90 212 279 07077701 iss.1 Oki Europe Limited
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