Oki B2500 Series Receive a fax, Follow-up of fax communications, Send a fax from application

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B2520 / B2540

Send a fax from application

This method is used to directly send a document you have created using a desktop software without printing it beforehand.

1From your desktop software, select FILE > PRINT.

2Select the printer COMPANION SUITE FAX and click OK. The fax oubox window is displayed.

3To send your fax to a contact, enter his number in the field RECIPIENTS and click the button or select a contact (or a group) from one of the directories in the field ADDRESS BOOK and click the button .

Repeat this operation as many times as necessary (use the button Erase to delete a contact from the list of contacts).

4If necessary, adjust the advanced options (send later and resolution) in the tab ADVANCED OPTIONS.

5To add a cover sheet, select the tab COVER PAGE then click the box WITH THE COVER PAGE. Select the cover sheet you want to add from the pop-down menu, or create a new one. For more information, refer to paragraph Cover sheet, page 54.

6Click OK to send your fax to all contacts in your list of contacts.

7Your send request can then be checked, if necessary, in the outbox.

Receive a fax

The window MF Manager and MF Director show, using different messages, the reception of a fax. The icon is displayed at the bottom of the window MF Manager and

the icon appears in the task bar.

You can automatically print faxes on reception. To do this, you have to define this parameter, refer to paragraph Fax parameters, page 53.

Follow-up of fax communications

Follow-up of fax communications is by means of:

-an outbox,

-an inbox,

-a sent item memory,

-an outbox log,

-an inbox log.

These services enable you to always know exactly what communications are taking place on the terminal, whether sending or receiving.

The outbox and inbox logs are automatically printed when their contents fill an A4 page. After automatic printout, the terminal creates a new log.

The outbox

In the fax outbox, there are the following:

-the requests being sent,

-the send later requests,

-the requests for which one or more send attempts have already been made, and which will soon be redialed,

-the rejected requests (calls not put through).

The requests are classed in the order in which they are executed.

The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them (request a new send) or delete them.

The send memory (items sent)

The sent memory is used to keep all faxes you have sent. The information in the send memory is:

-the recipient of the fax,

-the date the fax was created,

-the date the fax was sent,

-the size of the fax.

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Contents User’s Guide Dear customer Refer to the Maintenance section of this bookletDear customer ConsumablesContents Lock the machine Introduction Configuration requirements InstallationRead the counters Display the consumables status Calibrate your scannerContents Preface Information Software use licensePreface Environmental Preface Environmental Information Software use license Environmental InformationSoftware use license Registered trademarks Prohibited reproductionsApplicable law Installation InstallationLocation conditions Running environmentEP Cartridge recommendations Paper recommendationsControl panel Terminal descriptionAccessing terminal menus Command panelDevice installation Packaging contentsInstalling the document feeder Feed cassette paper insertionPush the lower panel down until it clicks Cartridge installationPaper delivery stop Starting your deviceDevice connection Paper insertion in the manual input tray Copy ECO mode copyCopy Simple copySpecial setup for the copying Sheet-feed analysis margins setup Paper type setupAnalysis margins setup Left and right printing margins setupFax Fax transmissionFax reception Fax Saving an access codeRelay broadcast Fax answering machineRerouting fax messages to a USB memory key Fax reroutingCancelling a transmission in progress Transmission waiting queueMailBoxes MBX Fax Printing the contents of a MBX Modifying the features of a MBXCreating an MBX Deleting a MBXMBX polling from a remote fax Deposit and PollingPlacing a document in deposit Polling a deposited documentSMS Parameters SMSSending an SMS Presentation of the senderParameters/Setup Parameters SetupTransmission report Local prefixDocument feed type Economy periodReceived faxes reduction mode Reception ModeReception without paper Number of copiesTechnical Parameters Setup / TechnicalsPrint / Functions List Printing the functions guidePrinting the logs Print the list of setupsFont printing Lock the machineRead the counters Display the consumables statusCalibrate your scanner Creating subscribers record DirectoryCreating subscribers list Modifying a recordDirectory Directory / CancelDeleting a record or a list Printing the directoryLocal network settings Ethernet network settings Model B2540Selecting the type of your local network Type of radio network Wlan networkRadio ad-hoc network Radio networks WlanSetup / Wlan / ASS. Config Configure your networkConnect your Wlan adaptor Creating or rejoining a networkSetup / Wlan / Parameters / Gateway Setup / Wlan / Parameters / Subnet MaskSetup /WLAN / Parameters / Ssid Setup / Wlan / Parameters / ModeAn example of how an AD-HOC network may be set up Setting up a multifunction machineSetting up the PC Setup / Wlan / Parameters HostnameService Message service Model B2540Connection configuration Message service Model B2540Standard settings Scan to FTPMail sorting Key USB memory keyUse of the USB memory key Print your documentsDelete your files located in the key Save a document on a USB memory KeyMedia / Delete / Manual Media / Media AnalysisConfiguration requirements PC FeaturesInstallation Install the software on your PCB2520 / B2540 Connections Make sure that your multifunction machine is powered offUSB Connection Network connectionUninstall the software from your PC PC FeaturesNext screen shows the list of compatible Preparation screen appearsMF Director Multifunction Terminals SupervisionGraphical presentation Utilities and applications activationCompanion Suite Pro LL functionalities MF MonitorDisplay the consumable status Document analysisAnalysis from a Twain compatible software PrintingCharacter recognition software OCR Printing with the multifunction machineAddress book Add a contact to the terminal address bookAdd a group to the terminal address book Import or export a directory Manage the address bookFax communications Presentation of the Fax window Send a faxSend a fax from the hard disk or the terminal Follow-up of fax communications Receive a faxSend a fax from application OutboxFax parameters Cover sheet FeaturesCreating a cover sheet Click on the icon To display the available fieldsCreating a cover page template Description of the tab CoverFor the second step Presentation of the SMS window SMS CommunicationSend an SMS Click on NEW then on SMSFollow-up of SMS Access to SMS parametersSent item memory items sent Description of the tab Logs and ReportsService MaintenanceToner cartridge replacement Issues with smart cardsCleaning MaintenancePrinter cleaning Printer issuesScanner issues Miscellaneous issuesCommunication errors Transmission from the feeder Communication error codesTransmission from memory General codesPhysical specifications SpecificationsElectrical specifications Environmental specificationsReference paper Consumable specificationsIBC PobÔežní 186 00 Praha Czech Republic Tel. +420 224 Oki Systems Iberica, S.A Kat 18 D 35 34394 Levent İstanbul Tel +90 212 279 Oki Europe Limited 07077701 iss.1
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