Oki B2500 Series manual Manage the address book, Import or export a directory

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B2520 / B2540

Manage the address book

When you are working in the directory, you can perform different operations:

-print a list of contacts in your address book,

-delete a contact or a group in your address book,

-search for a contact or a group of contacts in the address book using the first letters of the name,

-check the datasheet of a contact or a group in order to modify it.

Modify the information related to a contact

1Select the contact whose data you want to modify, using the mouse.

2Click on PROPERTIES.

3Make the necessary changes in the window ADDRESS BOOK.

4Click on OK.

Modify a group

1Select the group in the address book list.

2Cllick on PROPERTIES.

3Make the necessary changes.

4Click on OK.

Delete a contact or a group from the address book

1Select the name of the contact or the name of the group you want to delete, using the mouse.

2Click on DELETE.

When a contact is deleted from the directory, it is automatically deleted from any group in which it may be included.

Print the address book

1Click on PRINT.

The list of the address book is printed on the terminal (if no contact is selected).

Import or export a directory

Import a directory

Importing a directory makes it possible to exchange address book entries between two devices without having to enter contacts one by one manually. Directories can be imported from files in EAB format. EAB files are automatically generated during export.

1Select IMPORT in the menu FILE of the window

ADDRESS BOOK.

2Select the file to import, click on OPEN.

Save your address book

This operation lets you save your address book to a file in EAB format.

1Select EXPORT in the menu FILE of the window

ADDRESS BOOK.

2Enter the name of the file and select the destination directory, then click on SAVE.

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Contents User’s Guide Consumables Refer to the Maintenance section of this bookletDear customer Dear customerContents Display the consumables status Calibrate your scanner Introduction Configuration requirements InstallationLock the machine Read the countersContents Information Software use license PrefacePreface Environmental Preface Environmental Information Software use license Environmental InformationSoftware use license Prohibited reproductions Registered trademarksApplicable law Running environment InstallationInstallation Location conditionsEP Cartridge recommendations Paper recommendationsControl panel Terminal descriptionAccessing terminal menus Command panelFeed cassette paper insertion Packaging contentsDevice installation Installing the document feederPush the lower panel down until it clicks Cartridge installationStarting your device Paper delivery stopDevice connection Paper insertion in the manual input tray Simple copy ECO mode copyCopy CopySpecial setup for the copying Left and right printing margins setup Paper type setupSheet-feed analysis margins setup Analysis margins setupFax transmission FaxFax reception Fax answering machine Saving an access codeFax Relay broadcastRerouting fax messages to a USB memory key Fax reroutingTransmission waiting queue Cancelling a transmission in progressMailBoxes MBX Fax Deleting a MBX Modifying the features of a MBXPrinting the contents of a MBX Creating an MBXPolling a deposited document Deposit and PollingMBX polling from a remote fax Placing a document in depositPresentation of the sender SMSSMS Parameters Sending an SMSParameters/Setup Parameters SetupEconomy period Local prefixTransmission report Document feed typeNumber of copies Reception ModeReceived faxes reduction mode Reception without paperTechnical Parameters Setup / TechnicalsPrint / Functions List Printing the functions guideLock the machine Print the list of setupsPrinting the logs Font printingDisplay the consumables status Read the countersCalibrate your scanner Modifying a record DirectoryCreating subscribers record Creating subscribers listPrinting the directory Directory / CancelDirectory Deleting a record or a listEthernet network settings Model B2540 Local network settingsSelecting the type of your local network Radio networks Wlan Wlan networkType of radio network Radio ad-hoc networkCreating or rejoining a network Configure your networkSetup / Wlan / ASS. Config Connect your Wlan adaptorSetup / Wlan / Parameters / Mode Setup / Wlan / Parameters / Subnet MaskSetup / Wlan / Parameters / Gateway Setup /WLAN / Parameters / SsidSetup / Wlan / Parameters Hostname Setting up a multifunction machineAn example of how an AD-HOC network may be set up Setting up the PCService Message service Model B2540Scan to FTP Message service Model B2540Connection configuration Standard settingsMail sorting Print your documents USB memory keyKey Use of the USB memory keyMedia / Media Analysis Save a document on a USB memory KeyDelete your files located in the key Media / Delete / ManualInstall the software on your PC PC FeaturesConfiguration requirements InstallationB2520 / B2540 Network connection Make sure that your multifunction machine is powered offConnections USB ConnectionPreparation screen appears PC FeaturesUninstall the software from your PC Next screen shows the list of compatibleUtilities and applications activation Multifunction Terminals SupervisionMF Director Graphical presentationDocument analysis MF MonitorCompanion Suite Pro LL functionalities Display the consumable statusPrinting with the multifunction machine PrintingAnalysis from a Twain compatible software Character recognition software OCRAdd a contact to the terminal address book Address bookAdd a group to the terminal address book Import or export a directory Manage the address bookPresentation of the Fax window Send a fax Fax communicationsSend a fax from the hard disk or the terminal Outbox Receive a faxFollow-up of fax communications Send a fax from applicationFax parameters Click on the icon To display the available fields FeaturesCover sheet Creating a cover sheetCreating a cover page template Description of the tab CoverFor the second step Click on NEW then on SMS SMS CommunicationPresentation of the SMS window Send an SMSDescription of the tab Logs and Reports Access to SMS parametersFollow-up of SMS Sent item memory items sentIssues with smart cards MaintenanceService Toner cartridge replacementPrinter issues MaintenanceCleaning Printer cleaningMiscellaneous issues Scanner issuesCommunication errors General codes Communication error codesTransmission from the feeder Transmission from memoryEnvironmental specifications SpecificationsPhysical specifications Electrical specificationsReference paper Consumable specificationsIBC PobÔežní 186 00 Praha Czech Republic Tel. +420 224 Oki Systems Iberica, S.A Kat 18 D 35 34394 Levent İstanbul Tel +90 212 279 Oki Europe Limited 07077701 iss.1