Oki B2500 Series manual Directory, Creating subscribers record, Creating subscribers list

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B2520 / B2540

Directory

Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists.

For all subscriber records or subscriber lists you may create, consult, modify or delete contents. You can also print the directory.

Furthermore, your machine lets you create and manage your phone directory from your PC Kit. For more information on this feature, refer to chapter PC Features, page 42.

Creating subscribers record

To create subscribers record:

11 - DIRECTORY / NEW CONTACT

1 Press on , enter 11 with the digital keypad.

2Enter the NAME of your contact with the alphanumerical keypad (20 characters maximum), confirm with OK.

3Enter the TEL number of your contact with the digital keypad (30 digits maximum), confirm with OK.

4Choose the RECORD NO from your directory with the digital keypad or accept the displayed number, and confirm with OK.

At this stage, you may associate an e-mail address or an FTP address to your subscriber. If you do not wish to do so, confirm with OK and refer to step 5.

To associate an e-mail address:

•Enter the E-Mail address of your subscriber and confirm with OK.

•Define the attachment format (Image or PDF) then confirm with OK.

•Refer to step 5.

Or to associate an FTP address :

•Do not enter the e-mail address and confirm with OK.

•Enter the FTP address of the contact (for example: 134.1.22.9), then confirm with OK.

•Enter the FTP user name (for example: Durand) then confirm with OK.

•Enter the password of the FTP user, then confirm with OK.

•If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under the root) of the FTP server (for example: server name / Durand). Confirm with OK.

•Define the attachment format (Image or PDF) then confirm with OK.

•Refer to step 5.

5 Select W. ASSOC. KEY if you want to assign a

Directory

shortcut key (letter) to your subscriber record. The

 

first available letter appears, use

or

to choose

 

another letter. Confirm with OK.

 

 

 

6 Select the appropriate transmission RATE to send

 

faxes among the values 2400, 4800, 7200, 9600,

 

12000, 14400 and 33600 using

or

. Confirm

-

with OK.

 

 

The maximum speed can be used if the telephone

7

line is of good quality, meaning appropriate,

 

without echo.

 

 

 

If your multifunction machine is connected to a PABX, you may insert a pause for dial tone after the outgoing local prefix dialling. To do so, insert the character "/" after the local prefix.

Creating subscribers list

To create subscribers list:

12 - DIRECTORY / NEW GROUP

1 Press on , enter 12 with the digital keypad.

2Enter the LIST NAME with the alphanumerical keypad (20 characters maximum), confirm with OK.

3 CALLED NUMBER: use ou to select from existing records the contacts of your list and confirm with OK. Repeat this operation for each subscriber you want to add to your list.

4Enter the LIST NUMBER assigned to your list with the digital keypad or accept the displayed number, and confirm with OK.

In the directory, the letter G placed next to a name identifies a subscribers group.

Modifying a record

To modify a subscribers record or list:

 

 

 

13 - DIRECTORY / MODIFY

1

Press

, enter 13 with the digital keypad.

2

With

or

, browse the directory and select the

 

record or list you want to modify by pressing OK.

3

With

or

, browse the entries of the selected

 

record or list. Press on OK when the entry you want

 

to modify appears on screen.

4The cursor appears at the end of the line. Press on C to delete characters.

5Enter the new entry and confirm with OK.

6Repeat the operations for each line you want to modify.

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Contents User’s Guide Consumables Refer to the Maintenance section of this bookletDear customer Dear customerContents Display the consumables status Calibrate your scanner Introduction Configuration requirements InstallationLock the machine Read the countersContents Preface Environmental PrefaceInformation Software use license Preface Environmental Information Software use license Environmental InformationSoftware use license Applicable law Registered trademarksProhibited reproductions Running environment InstallationInstallation Location conditionsEP Cartridge recommendations Paper recommendationsControl panel Terminal descriptionAccessing terminal menus Command panelFeed cassette paper insertion Packaging contentsDevice installation Installing the document feederPush the lower panel down until it clicks Cartridge installationDevice connection Paper delivery stopStarting your device Paper insertion in the manual input tray Simple copy ECO mode copyCopy CopySpecial setup for the copying Left and right printing margins setup Paper type setupSheet-feed analysis margins setup Analysis margins setupFax reception FaxFax transmission Fax answering machine Saving an access codeFax Relay broadcastRerouting fax messages to a USB memory key Fax reroutingMailBoxes MBX Fax Cancelling a transmission in progressTransmission waiting queue Deleting a MBX Modifying the features of a MBXPrinting the contents of a MBX Creating an MBXPolling a deposited document Deposit and PollingMBX polling from a remote fax Placing a document in depositPresentation of the sender SMSSMS Parameters Sending an SMSParameters/Setup Parameters SetupEconomy period Local prefixTransmission report Document feed typeNumber of copies Reception ModeReceived faxes reduction mode Reception without paperTechnical Parameters Setup / TechnicalsPrint / Functions List Printing the functions guideLock the machine Print the list of setupsPrinting the logs Font printingCalibrate your scanner Read the countersDisplay the consumables status Modifying a record DirectoryCreating subscribers record Creating subscribers listPrinting the directory Directory / CancelDirectory Deleting a record or a listSelecting the type of your local network Local network settingsEthernet network settings Model B2540 Radio networks Wlan Wlan networkType of radio network Radio ad-hoc networkCreating or rejoining a network Configure your networkSetup / Wlan / ASS. Config Connect your Wlan adaptorSetup / Wlan / Parameters / Mode Setup / Wlan / Parameters / Subnet MaskSetup / Wlan / Parameters / Gateway Setup /WLAN / Parameters / SsidSetup / Wlan / Parameters Hostname Setting up a multifunction machineAn example of how an AD-HOC network may be set up Setting up the PCService Message service Model B2540Scan to FTP Message service Model B2540Connection configuration Standard settingsMail sorting Print your documents USB memory keyKey Use of the USB memory keyMedia / Media Analysis Save a document on a USB memory KeyDelete your files located in the key Media / Delete / ManualInstall the software on your PC PC FeaturesConfiguration requirements InstallationB2520 / B2540 Network connection Make sure that your multifunction machine is powered offConnections USB ConnectionPreparation screen appears PC FeaturesUninstall the software from your PC Next screen shows the list of compatibleUtilities and applications activation Multifunction Terminals SupervisionMF Director Graphical presentationDocument analysis MF MonitorCompanion Suite Pro LL functionalities Display the consumable statusPrinting with the multifunction machine PrintingAnalysis from a Twain compatible software Character recognition software OCRAdd a group to the terminal address book Address bookAdd a contact to the terminal address book Import or export a directory Manage the address bookSend a fax from the hard disk or the terminal Fax communicationsPresentation of the Fax window Send a fax Outbox Receive a faxFollow-up of fax communications Send a fax from applicationFax parameters Click on the icon To display the available fields FeaturesCover sheet Creating a cover sheetCreating a cover page template Description of the tab CoverFor the second step Click on NEW then on SMS SMS CommunicationPresentation of the SMS window Send an SMSDescription of the tab Logs and Reports Access to SMS parametersFollow-up of SMS Sent item memory items sentIssues with smart cards MaintenanceService Toner cartridge replacementPrinter issues MaintenanceCleaning Printer cleaningCommunication errors Scanner issuesMiscellaneous issues General codes Communication error codesTransmission from the feeder Transmission from memoryEnvironmental specifications SpecificationsPhysical specifications Electrical specificationsReference paper Consumable specificationsIBC PobÔežní 186 00 Praha Czech Republic Tel. +420 224 Oki Systems Iberica, S.A Kat 18 D 35 34394 Levent İstanbul Tel +90 212 279 Oki Europe Limited 07077701 iss.1
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