Using Centralized Conferencing | Aastra Telecom 6865i specs

Handling Calls

Using Centralized Conferencing

IP Phone UI

Note:

When Centralized Conferencing is enabled on your phone, local conferencing (or three-way conferencing) works as indi- cated in the previous section, “Using Local Conferencing.” Joining two active calls in a conference also works as indicated in the previous section, “Creating a Conference Call by Joining Two Existing Calls.”

Use the following procedure to create a conference call using centralized conferencing.

Setting Up a Conference and Adding Multiple Parties (for Sylantro and BroadSoft Call Managers)

Note:

You can have an unlimited number of parties in a conference (dependent on the limitations of the server.

1.When you begin a conference, you are the first party in the conference (Party 1). Pickup the handset or press the

key.

2.Call Party 2 by dialing their number (or answer an incoming call of a Party).

3.Wait for Party 2 to answer. When Party 2 answers, you can consult with them before adding them to Conference 1.

4.Press the key.

5.Enter the phone number of Party 3.

6.Wait for Party 3 to answer. When Party 3 answers, you can consult with them before adding them to the Conference 1.

7.Press the key again to add Party 3 to Conference 1. Party 1 (which is yourself), Party 2, and Party 3 are all connected to Conference 1.

8.Press an available Line key (or answer an incoming call on an available line). If calling out, call Party 4.

9.Wait for Party 4 to answer. When Party 4 answers, you can consult with them before adding them to the conference.

10.Press the key to add Party 4 to Conference 1.

11.Press the Line key that has Conference 1.

12.Press the key to join all parties (Parties 1 through 4) on Conference 1.

13.To add more parties, repeat steps 8 through 12.

If any party in the conference hangs up (including the party that began the conference), all other parties in the conference are still connected.

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Aastra Telecom 6865i manual Using Centralized Conferencing

Contents

Aastra Model 6865i SIP IP Phone Software License Agreement Content Content Content Content About This Guide Documentation Phone FeaturesWelcome Requirements Installation and Setup Key Panel IP Phone Keys KeyDescription Key Description IP Phone Keys Keypad Key Description Keypad Keys Plugging in and Starting the Phone Getting StartedAastra Initializing Network Contacting Redirector Choose Server Server Name SkipSelect Updating Configuration Checking for new FirmwareDownloading Language Packs Done L1 John Smith Cfwd All Tue Aug 20 255pm Network Connected Idle ScreensL1 John Smith 9055550055 Tue Aug 20 255pm No Service Incomplete Configuration Option Number Option Methods for Customizing Your PhonePhone Options via the IP Phone UI Simplified Options List Using the IP Phone UI Phone Options via the Aastra Web UI Using the Aastra Web UI Status Headings Descriptions Select Phone Status Phone StatusPhone Status via IP Phone UI Phone Status Next Enter Finding Your Phone’s IP AddressIP&MAC Addresses Next Enter IP Address Next Enter Phone Status via the Aastra Web UI Status Condition Description SIP Account Status Customizing Your Phone Configuration Method Valid Values Default ValueRing Tones and Tone Sets Ring Tones Ring Tone Sets Configuring Ring Tones and Tone SetsSelect Preferences Select Ring Tone Click on Basic Settings Preferences Ring Tones For global configuration Display Setting the Contrast LevelContrast Level Backlight Live Dialpad Configuring Backlight OptionsEnabling/Disabling Live Dialpad Select Backlight Setting Audio Mode Audio ModeSelect Preferences Select Set Audio Select Audio Mode Audio Mode Option Description Setting Headset Mic Volume Headset Mic VolumeEnabling/Disabling Dhsg Select Preferences Select Set Audio Time and Date Configuring Time and Time FormatSelect Preferences Select Time and Date Select Time Format Configuring the Time Zone Configuring Date and Date FormatSelect Preferences Select Time and Date Select Set Date Select Date Format Configuring Time Servers Configuring Daylight Savings Time Click on Basic Settings Preferences Time and Date Setting Specifying the Language to Use Language Select Screen Language Click on Basic Settings Preferences Language Settings Key Uppercase Characters Lowercase Characters Input LanguageKeypad Input Alphabet Tables Customizing Your Phone Portuguese Select Preferences Select Language Select Input Language Configuring Language Input Using the IP Phone UI Latin 2 Character Set Setting a User Password User PasswordSelect Password Click on Operation User Password Click on Operation Phone Lock Resetting a User Password Restarting Your Phone Click on Operation Reset Click RestartPhone Lock Select Restart Phone Select Phone Lock Locking/Unlocking a PhoneLock the Phone? field, click Lock Phone is locked Defining an Emergency Dial Plan Emergency Dial Plan911110 Emergency Number Description Multiple Line and Call Appearance Keys Line Keys and Programmable Keys Key Function Description Programmable Keys Paging Line Key Configuring a Line Key Using the Aastra Web UIProgrammable Keys Expansion Module Keys Key Creating a Speed Dial KeySpeed Dial Prefix Speeddial Enter Number 333 Cancel SaveLine1 Change Cancel Save Press SD button Creating a Speed Dial Using the Speed Dial Edit OptionSelect Preferences Select Speed Dial Edit Programmable Keys Select from Key 1 through Key Click on Operation Keypad Speed Dial Editing Speed Dial Keys Click on Operation Programmable Keys Editing a Speed Dial on a Programmable Key Click on Operation Keypad Speed Dial Do Not Disturb DND Key Configuring a DND Key Busy Lamp Field BLF Key Configuring a BLF Key Using the Aastra Web UI BLF/List Key Configuring a BLF/List Key Using the Aastra Web UI Contact your System Administrator for the BLF List URI Type field, select Auto call distribution Using the ACD Key XML Key Configuring an XML Key Accessing the XMLApplication Flash Key Configuring a Flash Key Sprecode Key Configuring a Sprecode Key Park/Pickup Keys Configuring Park/Pickup Keys Picking Up a Parked Call Using the Park Call/Pickup Parked Call FeatureParking a Call Last Call Return Key Configuring a Last Call Return Key Call Forward Key Configuring a Call Forward BLF/Xfer Key Requirements and Functionality BLF/Xfer Configuring a BLF/Xfer Key Using the Aastra Web UI Speeddial/Xfer Key Requirements and Functionality Speeddial/Xfer Configuring a Speeddial/Xfer Key Speeddial/Conf Configuring a Speeddial/Conf Key Directory Key Configuring a Directory Key Callers List Key Configuring a Callers List Key Redial Key Configuring a Redial Key Conference Key Configuring a Conference Key Transfer Key Configuring a Transfer Key Intercom Key Configuring an Intercom Key Using the Icom Key Services Key Using the Services Key Configuring a Services Key Phone Lock Key Configuring a Phone Lock Key Paging Key Configuring a Paging Key Select from Key 1 through Key Type field, select Paging Using the Paging Key Save Key Configuring a Save Key Delete Key Configuring a Delete Key None Key Setting a None Key Dial Making CallsDialing a Number Using a Headset Using Handsfree SpeakerphoneVolume Controls for the Headset Microphone Making and Receiving Calls Using a Headset Redial Accessing the Redial List Delete All Items from the Redial List MuteDeleting An Item from the Redial List Answering an Incoming Call Receiving CallsSending an Incoming Call to Voicemail 555-1234 Handling Calls When on HoldPlacing a Call on Hold Automatic Hold Blind Transfer Transferring CallsConsultive Transfer Direct Transfer Transferring an Existing Call to Another Existing Call Transferring CallsCompleting a Transfer to a Contact in Phone Directory Indication of Transferred Calls Conferencing Calls Using Local ConferencingLocal Conferencing Martha Gold François Dupont Leave Drop Creating a Conference Call by Joining Two Existing Calls Martha Gold DialMartha Gold François Dupont Drop Using Centralized Conferencing Joining Additional Parties to Active Conferences Ending CallsEnding a Conference and Transferring Remaining Parties Directory Managing Calls Directory Empty Use Save to add Accessing Your DirectoryManaging the Directory Editing an Entry in the Directory Adding a New Entry to the DirectorySaved Directory Martha Gold Martha Gold 555-1234 To edit Delete All Entries in the Directory Deleting an Entry in the DirectorySaving Entries to the Directory Delete again to erase this item Saving from the Redial List Downloading the Directory to Your PCSaving from the Callers List Click on Operation Directory Downloading the Directory IconDescription Accessing the Callers ListCallers List Deleting An Entry in the Callers List Editing Entries in the Callers ListDeleting All Entries in the Callers List Callers List is Empty Downloading the Callers List to Your PC Missed Calls IndicatorAccessing and Clearing Missed Calls Download the Callers List L1 John Smith DND On Tue Aug 20 255pm DND ConfigurationDND and Call Forward Click on Basic Settings Preferences General Configuring DND Using the Aastra Web UI Click on Basic Settings Account Configuration DND in Account Mode Using DND Modes via the IP Phone UIDND in Phone Mode Default John Smith Apply Changes 0Cancel #Confirm DND in Custom ModeJohn Smith All Off Smith All On Done Call Forward Configuration Configuring Cfwd Using the Aastra Web UI 126 Using Cfwd via the IP Phone UI Cfwd in Account Mode Cfwd All Use to view Cfwd State Done Change NextSet Change Cancel SetCfwd All Use To view Change Cfwd Number 5555 No. Rings Change Done Next Set Cfwd NoAnswer Use to view Cfwd State Done Change Cfwd Number John Smith Cfwd All Tue Aug 20 255pm Cfwd in Phone ModeCfwd Mode All Off DoneChange All On Cfwd State Done Change Cfwd Number 5555 Cancel Set 133 Cfwd in Custom Mode Cfwd All Use to view Cfwd State Done Change Next Set 136 Display Dtmf Digits Additional FeaturesConfiguring Display of Dtmf Digits Play Call Waiting Tone Configuring Call Waiting Tone Stuttered Dial Tone Configuring Stuttered Dial Tone XML Beep Support Configuring XML Beep Support Configuring Status Scroll Delay Status Scroll Delay Switch UI Focus to Ringing Line Call Hold Reminder During Active Calls Configuring Call Hold Reminder During Active Calls Call Hold Reminder on single hold Configuring Call Hold Reminder Call Waiting Tone Period Configuring Call Waiting Tone Period Phone Feature Preferred Line Behavior Preferred Line and Preferred Line Timeout 147 Configuring Goodbye Key to Cancel Incoming Calls Goodbye Key Cancels Incoming Calls Configuring Message Waiting Indicator Message Waiting Indicator Auto-Answer/Play Warning Tone Incoming Intercom Call FeaturesMicrophone Mute Allow Barge Configuring Incoming Intercom Settings Group RTP Paging Configuring Group RTP Paging Keys States and LED Behavior Shared Call Appearance SCA Call Bridging Star Codes Other FeaturesLine Keys and Idle Screens Line Key Phone Behavior None BLF/Xfer Line Speeddial/Xfer Model M680i Expansion Module Press-and-Hold to Create a Speed Dial Key Using the Expansion ModulesM680i Expansion Module Troubleshooting Solutions Warranty Repair Services Limited WarrantyAfter Warranty Service Exclusions Repair Notice Limited Warranty Australia Only Limited Warranty Australia Only Time Zone Name Time Zone Code Appendix a Time Zone CodesTime Zone Name/Time Zone Code Table Appendix a Time Zone Codes MUT AKS Numerics Index Index Index Disclaimer