Fax Machines
This section suggests several ways you can set up fax machines to work with your system. It includes instructions for programming and using a Fax Management button on a system phone (in order to monitor the status of a fax machine and transfer calls to it with a single touch), transferring calls to the fax machine extension, and using an AT&T fax machine’s Notify feature.
Using Fax Machines
Fax Management Feature
On any system phone, you can program a button with lights to serve as a Fax Management button. The lights next to this button tell you when the fax machine is in use, available, or not answering (for example, when it is out of paper). You can also use the button to transfer calls from your extension to the fax machine with a single touch.
Programming for Fax Management
To program a Fax Management button, first assign the fax machine extension using Fax Machine Extensions (#601). (See Chapter 5 for details.) Then program the fax machine extension number on an Auto Dial button For more information, see “Auto Dialing” in Chapter 5.
Using the Fax Management Button
The lights next to the Fax Management button show what is happening at the fax
Table 4-1. Fax Management Button Light Patterns
Light Pattern | Indicates... |
Red broken Fax trouble. The fax machine is not answering. If broken
flutterflutter occurs because the fax machine is out of paper, refill the paper. The light clears the next time the machine
transmits or receives a call. If the machine takes longer than four rings to answer, the light shows fax trouble; when the machine does answer, the light changes to fax busy (red steady).
Red steady Fax busy. The fax machine is busy transmitting or receiving a call.
Green flash Fax calling. The green flash indicates that the fax machine extension is calling you. An AT&T fax machine with the “Notify” feature can call you automatically after it receives a transmission. See “Using the Fax Machine’s Notify Feature” on the next page.
Green flutter Fax transfer return. A call you transferred to the fax machine was not answered and is returning to you.
