Registering Information | Canon FAX-L400 specification

Chapter 2

Registering Information

Methods of Registering Information in the Machine

To customize the machine to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings, and speed dialling settings.

You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this guide.

Guidelines for Entering Letters, Symbols, and Numbers

When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric key to press for the character you want:

Key	Uppercase Letter	Lowercase Letter	Number Mode
	Mode (:A)	Mode (:a)	(:1)
1	@ . – _ /		1
ABC
2	A B C	a b c	2
DEF
3	D E F	d e f	3
GHI
4	G H I	g h i	4
JKL
5	J K L	j k l	5
MNO
6	M N O	m n o	6
PQRS
7	P Q R S	p q r s	7
TUV
8	T U V	t u v	8
WXYZ
9	W X Y Z	w x y z	9
0			0
#	– . A # ! " , ; : ^ ` _ = ⁄ ’ ? $ @ % & + \ ˜
	( ) [ ] { } < >
	Uppercase Letter	Lowercase Letter	Number Mode (:1)
	Mode (:A)	Mode (:a)

	• If you do not press any key for more than two minutes, when you enter data, the LCD will
NOTE	automatically return to standby display with the auto clear function.

•AUTO CLEAR can be set within a range of one to nine minutes at one minute intervals. You can also disable the auto clear function. (→ User’s Guide)

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Registering Information

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Image 12

Canon FAX-L400 manual Methods of Registering Information in the Machine

Contents

FacsimileFacsimile GuideGuide Using Your Documentation CopyrightTrademarks Set-up Guide Quick Reference Guide User’s Guide Model Name H12257 FAX-L400 Contents Receiving Faxes Appendix Specifications Type Conventions Used in This Guide → User’s Guide Introduction Customer SupportOperation Panel One-touch Panel Closed Hook Key Fax Resolution Key Use/Memory indicatorAlarm indicator Stop/Reset Key Receive Mode Key Delayed Transmission KeyOne-touch Panel Opened Memory Reference Key Standby Display Guidelines for Entering Letters, Symbols, and Numbers Registering InformationMethods of Registering Information in the Machine Continue entering other letters using the numeric keys Entering SymbolsEntering Letters Press T to switch to number mode Press the numeric key Continue entering other numbers using the numeric keysCorrecting a Mistake What is Sender Information? Registering Sender Information Use 4 -or e + to select 7.TIMER Settings Press Stop/Reset to return to standby displayEntering the Date and Time Press Additional Functions Use 4 -or e + to select 4.FAX Settings → press OK four times Registering Your Fax/Telephone Number and Name Use 4 -or e + to select 8.PRINT Lists → press OK twice Setting the Telephone Line Type Use 4 -or e + to select 2.TEL Line Type → press OK Dialling Through a Switchboard Use 4 -or e + to select 4.FAX Settings → press OK twiceUse 4 -or e + to select 6.R-KEY Setting → press OK Use 4 -or e + to select PBX → press OK If you selected Hooking in step Press OKIf you selected Prefix in step Press Redial/Pause to enter a pause → press OK What is Speed Dialling? Speed DiallingSpeed Dialling Methods One-touch Speed Dialling Registering Numbers for One-touch Speed Dialling Changing/Deleting a One-touch Speed Dialling Entry To change a one-touch speed dialling entry Coded Speed Dialling Registering Numbers for Coded Speed DiallingUse 4 -or e + to select 5.ADD. Registration → press OK Use 4 -or e + to select 2.CODED SPD Dial → press OK Press OK Press Stop/Reset to return to standby display Changing/Deleting a Coded Speed Dialling Entry To change a coded speed dialling entry Group Dialling Creating GroupsUse 4 -or e + to select 3.GROUP Dial → press OK To register a group under a one-touch speed dialling key To enter a destination registered for coded speed dialling Speed Dialling Lists Printing Speed Dialling ListsUse 4 -or e + to select 8.PRINT Lists → press OK Use 4 -or e + to select 2.SPEED Dial List → press OK One-touch List Coded Dial List Cancelling the Printout List Use 4 -or e + to select 3.CANCEL Report → press OKPress 4 -for YES Group Dial ListPage Adjusting the Quality of Your Faxes Setting the Scanning ResolutionSending Faxes Preparing to Send a Fax Press FAX → Fax Resolution to select the resolution Setting the Scanning Density When the Fax Number is Not Registered in the MachineWhen the Fax Number is Registered in the Machine Dialling Methods Regular Dialling One-touch Speed Dialling Coded Speed Dialling Group Dialling Directory Dialling Press DirectoryPress 4 -or e + to display the other names Press FAX to set to Fax mode Using the ADFSending Methods Memory Sending Using the Platen Glass Press Start to begin scanning for sendingPress Function → Book Sending Press 4 -or e + to select the document size Press Start to begin scanning Cancelling Sending Cancelling Memory SendingPress Stop/Reset → OK Press Stop/Reset Redialling When the Line is Busy Cancelling Manual RediallingCancelling Automatic Redialling Manual Redialling Sequential Broadcasting Sending a Document to More Than One DestinationOne-touch speed dialling Coded speed dialling Regular dialling RediallingPress Start Delayed Sending Press Function → Delayed Transmission Confirming Transmission Status and Sending Reservation Confirming Transmission StatusPress System Monitor Confirming Sending Result and Reservation Press 4 -or e +, to select 2.TX/RX Result → press OK Documents Stored in Memory Printing a List of Documents in MemoryPress Function Press Memory Reference → OK Resending a Document in Memory Press Function → Memory ReferenceUse 4 -or e + to select 3.RESEND Document → press OK Enter the fax number Printing a Document in Memory Use 4 -or e + to select 3.PRINT Document → press OK Deleting a Document from Memory Use 4 -or e + to select 4.DELETE Document → press OKPress 4 -to delete the document Page Receiving Faxes Different Ways to Receive a Fax Setting the Receive Mode Press Receive Mode until the mode you want appears Setting the Options for FaxTel Mode What Happens When FaxTel Mode is Selected Use 4 -or e + to select 4.FAX Settings → press OK Use 4 -or e + to select 4.RX Settings → press OKUse 4 -or e + to select 2.FAX/TEL OPT.SET → press OK twice Use 4 -or e + to select Receive or Disconnect → press OK Receiving Faxes Manually If you hear a person’s voiceIf you hear a slow beep tone or silence Receiving Faxes in Memory When a Problem Occurs Cancelling ReceivingPress 4 -to cancel receiving Receiving Faxes While Performing Other Tasks Using Polling What Is Polling?Before You Use Polling Receiving Polling Other Fax Machines to Receive a Document Use 4 -or e + to select 2.POLLING RX → press OKDial the other party’s number Setting Up Polling Sending Setting Up a Polling BoxBefore You Can Be Polled to Send Use 4 -or e + to select 2.PASSWORD → press OK Press Stop/Reset to return to the Standby displayUse 4 -or e + to select 3.ERASE After TX → press OK Scanning a Document into the Memory for Polling Sending Place your documents on the machinePress Function → Polling Changing the Polling Box Settings Use 4 -or e + to select 2.CHANGE Data → press OK Deleting a Polling Box Use 4 -or e + to select 3.DELETE File → press OKPage Special Features Use the numeric keys to dial the international access codeSpecial Dialling Dialling an Overseas Number With Pauses Pause at the end of a number P is fixed to 10 seconds Switching Temporarily to Tone Dialling Dialling Through a Switchboard Confirming a Dial TonePress Function → D.T. for dial tone detection Continue with the operation you are performing Use 4 -or e + to select 7.SYSTEM Settings → press OK Restricting Use of Your MachineEnabling Restriction of Your Machine Use 4 -or e + to select 2.LOCK Phone → press OK Cancelling Restriction of Your Machine Reports and Lists Summary of Reports and Lists Press Function → Report Use 4 -or e + to select 1.ACTIVITY Report → press OK TX Transmission Report Slerexe Company Limited RX Reception Report Multi TX/RX Transaction Report Troubleshooting LCD Messages Faxing Problems Sending ProblemsYou can not send a fax Can not send using Error Correction Mode ECM Errors occur frequently while sendingFaxes sent from the machine are spotted or dirty Receiving Problems Can not receive a fax automaticallyCan not receive a document manually Can not receive a fax using Error Correction Mode ECM Errors occur frequently while receivingPrint quality is poor Faxes do not print Telephone Problems If a Power Cut OccursYou can not dial Telephone disconnects while you are talking If You Can not Solve the Problem Page Setting the Additional Functions Accessing the Additional FunctionsUnderstanding the Additional Functions Use 4 -or e + to select the submenu you want to change Menu Descriptions 10-2 10-3 FAX Settings 10-4 10-5 10-6 10-7 10-8 Delete File Selects the country where you are using your machine 10-9 ADD. Registration 10-10 Print Lists 10-11 10-12 Specifications FacsimileTelephone Page Index Document Memory List Memory Clear Report Redial Standard Memo Memo Memo 33126U.S.A