Summary of Reports and Lists | Canon FAX-L400 instruction

Chapter 8

Reports and Lists

Summary of Reports and Lists

The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated for more details.

	• Make sure that A4-size paper is loaded in the cassette. If a different paper size is loaded, the report or
NOTE	list can not be printed.

Report or List

USER’S DATA LIST

ACTIVITY REPORT

Description

Lists the current settings of your machine and the registered sender information.

Shows recent facsimile transactions performed by your machine. You can enable or disable automatic printing of this report after every 20 transactions. You can also manually set the machine to print it.

Details

p.2-7

p. 8-2

8

Reports and Lists

TX (Transmission)		Prints after transmission of a document. You can enable or		p. 8-3
REPORT		disable this feature, or set the machine to print a report only
		when an error occurs. You can also set the machine to print the
		first page of the document under the transmission report to
		remind you of the contents of the document.

RX (Reception) REPORT		Prints after reception of a document. You can enable or disable		p. 8-4
		this feature, or set the machine to print a report only when an
		error occurs.

DOCUMENT MEMORY		Lists the documents currently stored in the machine’s memory.		p. 4-18
LIST

One-touch List		Lists the numbers and names registered under one-touch speed		p. 3-10
		dialling keys.

Coded Dial List		Lists the numbers and names registered under coded speed		p. 3-10
		dialling codes.

Group Dial List		Lists groups registered under one-touch speed dialling keys and		p. 3-11
		coded speed dialling codes.

8-1

Image 76

Canon FAX-L400 manual Summary of Reports and Lists

Contents

FacsimileFacsimile GuideGuide Using Your Documentation CopyrightTrademarks Set-up Guide Quick Reference Guide User’s Guide Model Name H12257 FAX-L400 Contents Receiving Faxes Appendix Specifications Type Conventions Used in This Guide → User’s Guide Introduction Customer SupportOperation Panel One-touch Panel Closed Hook Key Fax Resolution Key Use/Memory indicatorAlarm indicator Stop/Reset Key Receive Mode Key Delayed Transmission KeyOne-touch Panel Opened Memory Reference Key Standby Display Registering Information Guidelines for Entering Letters, Symbols, and NumbersMethods of Registering Information in the Machine Entering Symbols Continue entering other letters using the numeric keysEntering Letters Continue entering other numbers using the numeric keys Press T to switch to number mode Press the numeric keyCorrecting a Mistake What is Sender Information? Registering Sender Information Use 4 -or e + to select 7.TIMER Settings Press Stop/Reset to return to standby displayEntering the Date and Time Press Additional Functions Use 4 -or e + to select 4.FAX Settings → press OK four times Registering Your Fax/Telephone Number and Name Use 4 -or e + to select 8.PRINT Lists → press OK twice Setting the Telephone Line Type Use 4 -or e + to select 2.TEL Line Type → press OK Dialling Through a Switchboard Use 4 -or e + to select 4.FAX Settings → press OK twiceUse 4 -or e + to select 6.R-KEY Setting → press OK Use 4 -or e + to select PBX → press OK If you selected Hooking in step Press OKIf you selected Prefix in step Press Redial/Pause to enter a pause → press OK Speed Dialling What is Speed Dialling?Speed Dialling Methods One-touch Speed Dialling Registering Numbers for One-touch Speed Dialling Changing/Deleting a One-touch Speed Dialling Entry To change a one-touch speed dialling entry Coded Speed Dialling Registering Numbers for Coded Speed DiallingUse 4 -or e + to select 5.ADD. Registration → press OK Use 4 -or e + to select 2.CODED SPD Dial → press OK Press OK Press Stop/Reset to return to standby display Changing/Deleting a Coded Speed Dialling Entry To change a coded speed dialling entry Group Dialling Creating GroupsUse 4 -or e + to select 3.GROUP Dial → press OK To register a group under a one-touch speed dialling key To enter a destination registered for coded speed dialling Speed Dialling Lists Printing Speed Dialling ListsUse 4 -or e + to select 8.PRINT Lists → press OK Use 4 -or e + to select 2.SPEED Dial List → press OK One-touch List Coded Dial List Cancelling the Printout List Use 4 -or e + to select 3.CANCEL Report → press OKPress 4 -for YES Group Dial ListPage Adjusting the Quality of Your Faxes Setting the Scanning ResolutionSending Faxes Preparing to Send a Fax Press FAX → Fax Resolution to select the resolution Setting the Scanning Density When the Fax Number is Not Registered in the MachineWhen the Fax Number is Registered in the Machine Dialling Methods Regular Dialling One-touch Speed Dialling Coded Speed Dialling Group Dialling Press Directory Directory DiallingPress 4 -or e + to display the other names Press FAX to set to Fax mode Using the ADFSending Methods Memory Sending Using the Platen Glass Press Start to begin scanning for sendingPress Function → Book Sending Press 4 -or e + to select the document size Press Start to begin scanning Cancelling Sending Cancelling Memory SendingPress Stop/Reset → OK Press Stop/Reset Redialling When the Line is Busy Cancelling Manual RediallingCancelling Automatic Redialling Manual Redialling Sequential Broadcasting Sending a Document to More Than One DestinationOne-touch speed dialling Coded speed dialling Redialling Regular diallingPress Start Delayed Sending Press Function → Delayed Transmission Confirming Transmission Status Confirming Transmission Status and Sending ReservationPress System Monitor Confirming Sending Result and Reservation Press 4 -or e +, to select 2.TX/RX Result → press OK Printing a List of Documents in Memory Documents Stored in MemoryPress Function Press Memory Reference → OK Resending a Document in Memory Press Function → Memory ReferenceUse 4 -or e + to select 3.RESEND Document → press OK Enter the fax number Printing a Document in Memory Use 4 -or e + to select 3.PRINT Document → press OK Use 4 -or e + to select 4.DELETE Document → press OK Deleting a Document from MemoryPress 4 -to delete the document Page Receiving Faxes Different Ways to Receive a Fax Setting the Receive Mode Press Receive Mode until the mode you want appears Setting the Options for FaxTel Mode What Happens When FaxTel Mode is Selected Use 4 -or e + to select 4.FAX Settings → press OK Use 4 -or e + to select 4.RX Settings → press OKUse 4 -or e + to select 2.FAX/TEL OPT.SET → press OK twice Use 4 -or e + to select Receive or Disconnect → press OK If you hear a person’s voice Receiving Faxes ManuallyIf you hear a slow beep tone or silence Receiving Faxes in Memory When a Problem Occurs Cancelling ReceivingPress 4 -to cancel receiving Receiving Faxes While Performing Other Tasks What Is Polling? Using PollingBefore You Use Polling Receiving Use 4 -or e + to select 2.POLLING RX → press OK Polling Other Fax Machines to Receive a DocumentDial the other party’s number Setting Up a Polling Box Setting Up Polling SendingBefore You Can Be Polled to Send Press Stop/Reset to return to the Standby display Use 4 -or e + to select 2.PASSWORD → press OKUse 4 -or e + to select 3.ERASE After TX → press OK Place your documents on the machine Scanning a Document into the Memory for Polling SendingPress Function → Polling Changing the Polling Box Settings Use 4 -or e + to select 2.CHANGE Data → press OK Deleting a Polling Box Use 4 -or e + to select 3.DELETE File → press OKPage Special Features Use the numeric keys to dial the international access codeSpecial Dialling Dialling an Overseas Number With Pauses Pause at the end of a number P is fixed to 10 seconds Switching Temporarily to Tone Dialling Dialling Through a Switchboard Confirming a Dial TonePress Function → D.T. for dial tone detection Continue with the operation you are performing Use 4 -or e + to select 7.SYSTEM Settings → press OK Restricting Use of Your MachineEnabling Restriction of Your Machine Use 4 -or e + to select 2.LOCK Phone → press OK Cancelling Restriction of Your Machine Reports and Lists Summary of Reports and Lists Press Function → Report Use 4 -or e + to select 1.ACTIVITY Report → press OK TX Transmission Report Slerexe Company Limited RX Reception Report Multi TX/RX Transaction Report Troubleshooting LCD Messages Sending Problems Faxing ProblemsYou can not send a fax Errors occur frequently while sending Can not send using Error Correction Mode ECMFaxes sent from the machine are spotted or dirty Can not receive a fax automatically Receiving ProblemsCan not receive a document manually Can not receive a fax using Error Correction Mode ECM Errors occur frequently while receivingPrint quality is poor Faxes do not print Telephone Problems If a Power Cut OccursYou can not dial Telephone disconnects while you are talking If You Can not Solve the Problem Page Setting the Additional Functions Accessing the Additional FunctionsUnderstanding the Additional Functions Use 4 -or e + to select the submenu you want to change Menu Descriptions 10-2 10-3 FAX Settings 10-4 10-5 10-6 10-7 10-8 Delete File Selects the country where you are using your machine 10-9 ADD. Registration 10-10 Print Lists 10-11 10-12 Facsimile SpecificationsTelephone Page Index Document Memory List Memory Clear Report Redial Standard Memo Memo Memo 33126U.S.A