Receiving Faxes | Canon FAX-L400 manual

Sending Methods	4-8
Memory Sending	4-8
Cancelling Sending	4-11
Redialling When the Line is Busy	4-12
Manual Redialling	4-12
Automatic Redialling	4-12
Sequential Broadcasting	4-13
Delayed Sending	4-15
Confirming Transmission Status and Sending Reservation	4-16
Confirming Transmission Status	4-16
Confirming Sending Result and Reservation	4-17
Documents Stored in Memory	4-18
Printing a List of Documents in Memory	4-18
Resending a Document in Memory	4-19
Printing a Document in Memory	4-20
Deleting a Document from Memory	4-21
Chapter 5: Receiving Faxes
Different Ways to Receive a Fax	5-1
Setting the Receive Mode	5-2
Setting the Options for FaxTel Mode	5-3
Receiving Faxes Manually	5-5
Receiving Faxes While Performing Other Tasks	5-6
Receiving Faxes in Memory When a Problem Occurs	5-6
Cancelling Receiving	5-6
Chapter 6: Using Polling
What Is Polling?	6-1
Before You Use Polling Receiving	6-1
Polling Other Fax Machines to Receive a Document	6-2
Setting Up Polling Sending	6-3
Before You Can Be Polled to Send	6-3
Setting Up a Polling Box	6-3
Scanning a Document into the Memory for Polling Sending	6-5
Changing the Polling Box Settings	6-6
Deleting a Polling Box	6-7

iv

Image 5

Canon FAX-L400 manual Receiving Faxes

Contents

FacsimileFacsimile GuideGuide Copyright Using Your DocumentationTrademarks Set-up Guide Quick Reference Guide User’s Guide H12257 FAX-L400 Model Name Contents Receiving Faxes Appendix Specifications → User’s Guide Type Conventions Used in This Guide Customer Support IntroductionOperation Panel One-touch Panel Closed Hook Key Use/Memory indicator Fax Resolution KeyAlarm indicator Stop/Reset Key Delayed Transmission Key Receive Mode KeyOne-touch Panel Opened Memory Reference Key Standby Display Methods of Registering Information in the Machine Guidelines for Entering Letters, Symbols, and NumbersRegistering Information Entering Letters Continue entering other letters using the numeric keysEntering Symbols Correcting a Mistake Press T to switch to number mode Press the numeric keyContinue entering other numbers using the numeric keys Registering Sender Information What is Sender Information? Press Stop/Reset to return to standby display Use 4 -or e + to select 7.TIMER SettingsEntering the Date and Time Press Additional Functions Registering Your Fax/Telephone Number and Name Use 4 -or e + to select 4.FAX Settings → press OK four times Use 4 -or e + to select 8.PRINT Lists → press OK twice Use 4 -or e + to select 2.TEL Line Type → press OK Setting the Telephone Line Type Use 4 -or e + to select 4.FAX Settings → press OK twice Dialling Through a SwitchboardUse 4 -or e + to select 6.R-KEY Setting → press OK Use 4 -or e + to select PBX → press OK Press OK If you selected Hooking in stepIf you selected Prefix in step Press Redial/Pause to enter a pause → press OK Speed Dialling Methods What is Speed Dialling?Speed Dialling Registering Numbers for One-touch Speed Dialling One-touch Speed Dialling To change a one-touch speed dialling entry Changing/Deleting a One-touch Speed Dialling Entry Registering Numbers for Coded Speed Dialling Coded Speed DiallingUse 4 -or e + to select 5.ADD. Registration → press OK Use 4 -or e + to select 2.CODED SPD Dial → press OK Changing/Deleting a Coded Speed Dialling Entry Press OK Press Stop/Reset to return to standby display To change a coded speed dialling entry Creating Groups Group DiallingUse 4 -or e + to select 3.GROUP Dial → press OK To register a group under a one-touch speed dialling key To enter a destination registered for coded speed dialling Printing Speed Dialling Lists Speed Dialling ListsUse 4 -or e + to select 8.PRINT Lists → press OK Use 4 -or e + to select 2.SPEED Dial List → press OK Coded Dial List One-touch List Use 4 -or e + to select 3.CANCEL Report → press OK Cancelling the Printout ListPress 4 -for YES Group Dial ListPage Setting the Scanning Resolution Adjusting the Quality of Your FaxesSending Faxes Preparing to Send a Fax Press FAX → Fax Resolution to select the resolution When the Fax Number is Not Registered in the Machine Setting the Scanning DensityWhen the Fax Number is Registered in the Machine Dialling Methods Regular Dialling One-touch Speed Dialling Group Dialling Coded Speed Dialling Press 4 -or e + to display the other names Directory DiallingPress Directory Using the ADF Press FAX to set to Fax modeSending Methods Memory Sending Press Start to begin scanning for sending Using the Platen GlassPress Function → Book Sending Press 4 -or e + to select the document size Press Start to begin scanning Cancelling Memory Sending Cancelling SendingPress Stop/Reset → OK Press Stop/Reset Cancelling Manual Redialling Redialling When the Line is BusyCancelling Automatic Redialling Manual Redialling Sending a Document to More Than One Destination Sequential BroadcastingOne-touch speed dialling Coded speed dialling Press Start Regular diallingRedialling Press Function → Delayed Transmission Delayed Sending Press System Monitor Confirming Transmission Status and Sending ReservationConfirming Transmission Status Press 4 -or e +, to select 2.TX/RX Result → press OK Confirming Sending Result and Reservation Press Function Press Memory Reference → OK Documents Stored in MemoryPrinting a List of Documents in Memory Press Function → Memory Reference Resending a Document in MemoryUse 4 -or e + to select 3.RESEND Document → press OK Enter the fax number Use 4 -or e + to select 3.PRINT Document → press OK Printing a Document in Memory Press 4 -to delete the document Deleting a Document from MemoryUse 4 -or e + to select 4.DELETE Document → press OK Page Different Ways to Receive a Fax Receiving Faxes Press Receive Mode until the mode you want appears Setting the Receive Mode What Happens When FaxTel Mode is Selected Setting the Options for FaxTel Mode Use 4 -or e + to select 4.RX Settings → press OK Use 4 -or e + to select 4.FAX Settings → press OKUse 4 -or e + to select 2.FAX/TEL OPT.SET → press OK twice Use 4 -or e + to select Receive or Disconnect → press OK If you hear a slow beep tone or silence Receiving Faxes ManuallyIf you hear a person’s voice Cancelling Receiving Receiving Faxes in Memory When a Problem OccursPress 4 -to cancel receiving Receiving Faxes While Performing Other Tasks Before You Use Polling Receiving Using PollingWhat Is Polling? Dial the other party’s number Polling Other Fax Machines to Receive a DocumentUse 4 -or e + to select 2.POLLING RX → press OK Before You Can Be Polled to Send Setting Up Polling SendingSetting Up a Polling Box Use 4 -or e + to select 3.ERASE After TX → press OK Use 4 -or e + to select 2.PASSWORD → press OKPress Stop/Reset to return to the Standby display Press Function → Polling Scanning a Document into the Memory for Polling SendingPlace your documents on the machine Use 4 -or e + to select 2.CHANGE Data → press OK Changing the Polling Box Settings Use 4 -or e + to select 3.DELETE File → press OK Deleting a Polling BoxPage Use the numeric keys to dial the international access code Special FeaturesSpecial Dialling Dialling an Overseas Number With Pauses Pause at the end of a number P is fixed to 10 seconds Switching Temporarily to Tone Dialling Confirming a Dial Tone Dialling Through a SwitchboardPress Function → D.T. for dial tone detection Continue with the operation you are performing Restricting Use of Your Machine Use 4 -or e + to select 7.SYSTEM Settings → press OKEnabling Restriction of Your Machine Use 4 -or e + to select 2.LOCK Phone → press OK Cancelling Restriction of Your Machine Summary of Reports and Lists Reports and Lists Use 4 -or e + to select 1.ACTIVITY Report → press OK Press Function → Report Slerexe Company Limited TX Transmission Report Multi TX/RX Transaction Report RX Reception Report LCD Messages Troubleshooting You can not send a fax Faxing ProblemsSending Problems Faxes sent from the machine are spotted or dirty Can not send using Error Correction Mode ECMErrors occur frequently while sending Can not receive a document manually Receiving ProblemsCan not receive a fax automatically Errors occur frequently while receiving Can not receive a fax using Error Correction Mode ECMPrint quality is poor Faxes do not print If a Power Cut Occurs Telephone ProblemsYou can not dial Telephone disconnects while you are talking If You Can not Solve the Problem Page Accessing the Additional Functions Setting the Additional FunctionsUnderstanding the Additional Functions Use 4 -or e + to select the submenu you want to change 10-2 Menu Descriptions 10-3 10-4 FAX Settings 10-5 10-6 10-7 Delete File 10-8 10-9 Selects the country where you are using your machine 10-10 ADD. Registration 10-11 Print Lists 10-12 Telephone SpecificationsFacsimile Page Index Document Memory List Memory Clear Report Redial Standard Memo Memo Memo 33126U.S.A