Personal Boxes, Printing Personal Box Messages | Microsoft 2045

Communication Information

Personal Boxes

Preparation

Before using this function, set the Personal Box in advance. See p.161 “Programming/editing Personal Boxes”.

•To be able to receive messages into a Personal Box you must inform the sender of the SUB code regis- tered for that Personal Box and ask them to send the message using SUB Code Transmission with that SUB code. See p.45 “SUB Code”.

3Personal Boxes

This function lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately. Each user must be as- signed a SUB code (Personal Code) that has been designated as a Person- al Box beforehand. When the other party sends their message, they spec- ify the SUB code of the user to which they are sending. When the message is received, it is stored in the Personal Box with the matching SUB code. In order to print a message received into a Personal Box, you must enter the SUB code assigned to that Personal Box. This enables several individuals or departments to share a single fax machine yet be able to differentiate between messages. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memo- ry, incoming messages with this SUB code appended are forwarded direct- ly to the destination you specify.

•When messages have been re- ceived into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Con- fidential File Report is printed. See p.33 “Confidential File Report”.

•If a Personal Box is assigned a re- ceiver, incoming messages are transferred to that receiver with a Forwarding Mark stamped on them. See p.143 “Forwarding”.

•If a receiver is not assigned, print these messages. See p.36 “Printing Personal Box Messages”.

Printing Personal Box

Messages

Follow these steps to print a message that has been received into a Personal Box.

Note

❒If you print a Personal Box mes- sage, it is deleted.

A Confirm that the Confidential File indicator is lit.

ZHPS061E

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Microsoft 2045 appendix Personal Boxes, Printing Personal Box Messages

Contents

FAX Option Type GB GB B547-8650 Introduction Copyright Manuals for This Machine Manuals for DeskTopBinder V2 Lite Manuals for ScanRouter V2 LiteOther manuals Table of Contents Advanced Features Information BoxesHandy Dialing Functions More Transmission Functions Printed Report ReceptionReception Functions Printing Options Viewing Fax Information Using a Web Browser 109 Using the Document Server 117111 Programs 113 Facsimile Features Key Operator Tools List 135 Using Key Operator Settings 137 Specifications 180 Reading Reports 175Replacing the Stamp Cartridge 177 178 How to Read This Manual SymbolsPreparation LimitationPage Press Transmission Mode Select Send Later Sending at a Specific Time Send Later Transmission Mode Press OKDial and press the Start key Place the original, and then select desired scan settings Press Transmission Mode Press User TXUser Transmission Specify a destination, and then press the Start key Press Transmission Mode Priority TransmissionSelect Priority TX, and then press OK Dial, and then press the Start key Default ID Confidential TransmissionID Override Ceiver the ID that must be entered Default ID Check that Default ID has been selected, and then press OKOverride ID Press ID Override Default ID Transmission ID Override Transmission Polling TransmissionFree Polling Transmission Default ID Transmission Free Polling TransmissionID Override Transmission Polling Transmission Clear Report Press the Start key Default ID/Free Polling Reception Polling ReceptionID Override Polling Reception Default ID/Free Polling Reception Polling Reserve ReportPolling Result Report ID Override Polling Reception Transmission Mode Select Check/Change Settings Displaying Confirmation of TransmissionPress Change/Stop TX File Canceling a Transmission Select the files whose transmis- sion you want to cancelPress Stop Transmission Press Change/Stop TX File Press Check/Change Settings Deleting a Destination Adding a Destination Specify the destinationSelect the file to which you want to add a destination Press Add Changing the Transmission Time Press Change TX time Printing a File Press Change/Stop TX File Press Print FileSelect the file you want to print Resending a File Press Change/Stop TX File Press Transmit Failed FileSelect the file you want to resend Printing a List of Files in Memory Print TX File List Press Change/Stop TX File Press Print List Printing the Journal AllPrint per File No Print per User Code Selecting Print per User Code Selecting AllSelecting Print per File No Press Print per User Code Journal Communication time Number of pagesCommunication result User name Checking the Transmission Result TX File Status Select TX File StatusCheck the transmission results Checking the Reception Result RX File Status Select RX File StatusCheck the reception results Displaying the Memory Status Press Information Press Memory StatusCheck the memory status Printing Received and Stored Documents Press Information Press Print Stored RX FileSelect the document to be printed, and then press Print Deleting Received and Stored Documents Select the printing mode, and then press the Start keyPress Information.3 Press Print Stored RX File Confirm that the Confidential File indicator is lit Printing a Confidential MessagePress Information Select Print Confidential RX File Confidential File Report Confirm that the Confidential File indicator is blinking Printing a File Received with Memory LockPress Information Select Print Memory Lock Printing a File Received with Memory Lock Personal Boxes Personal BoxesPrinting Personal Box Messages When a password is required Enter the password, and then press OKPress Information Select Print Personal Box File Select the box with the message you want to print Information Boxes Information BoxesStoring Messages Information Boxes Information Boxes Printing Information Box Messages Deleting Information Box Messages Press Delete Communication Information Handy Dialing Functions Chain DialRedial Example Other Transmission Features Advanced Features Press Adv. Features Select SUB Code Press TX SUB CodeSUB Code Enter a SUB code, and then press OK Press Adv. Features SEP CodeSID Code Press Exit Press the Start key PWD Code Select SEP Code Press RX SEP CodeEnter a SEP code, and then press OK Then press OK Transfer Request Requesting PartyTransfer Station End Receiver Destination List Speed DialGroup Dial With Transfer Requests set in the System Settings Press the key programmed with Transfer Request On Hook Dial Press the On Hook Dial keyDial Manual Dial Pick up the external telephoneReplace the handset of the exter- nal telephone Changing the Line Port Multi-port Press Select Line Select the line you want to use Sub Transmission Mode Book FaxSelect Book Fax Select the size of the original Two-Sided Transmission Double-Sided Transmission Press OK Dial, and then press the Start key Press Sub TX Mode Select 2 Sided Original Specify the original positionEd for 1st Page, and then press Press Sub TX Mode Select Std. Message Standard Message Stamp Press Sub TX Mode Select Auto Document Sending an Auto DocumentSelect an Auto Document file, and then press OK Press Cancel Printing documents stored as Auto Documents Sending a Stored File Sending stored documents Specifying documents from the User Name Specifying documents from the file nameSpecifying documents from the file list Press OK twice Printing stored documents Selecting a document from file listSelect the document to be printed File List Specifying a document from the User Name Specifying a document from the file nameEnter the file name to be print Ed, and then press OK Stamp Press Print File or Print 1st Press Sub TX Mode Transmission OptionsFax Header Print Select Stamp, and then press OK Label Insertion Sender StampReduced Image Transmission Auto Reduce Default ID Transmission Programming the Fax Header PrintSelect Options Selecting transmission options for a single transmission Programming the Default ID Transmission Programming the Label InsertionProgramming the Stamp Sender Name Programming the Reduced Image Transmission More Transmission Functions If Memory Runs Out While Storing an Original ECM Error Correction Mode Checking the Transmission ResultAutomatic Redial Batch Transmission Dual Access Broadcasting SequenceTransmission with Image Rotation Simultaneous Broadcast Optional fax function upgrade unit is Required Jbig Transmission Printed Report Memory Storage ReportCommunication Failure Report Transmission Result Report Immediate Transmission Reception Immediate ReceptionMemory Reception Reception Features Substitute Reception Receiving messages unconditionally When Own Name or Own Fax Number is received DisableFree Polling ID match Reception Functions Transfer StationTransfer Station this machine Jbig Reception Transfer result reportTransfer Stations Quick Dial Auto Fax Reception Power-up Printing Options Print Completion BeepCenter Mark Checkered Mark Reception Time Two-Sided Printing Multi-copy Reception Degree Rotation Printing Image Rotation Combine Two Originals Separation and Length Reduction Reverse Order Printing When There Is No Paper of the Correct Size Reduction Priority Table Just Size Printing Setting Priority Trays Having Incoming Messages Printed on Paper from Bypass Tray Print area is determined by Where Incoming Message are Delivered Output Tray Specifying Tray for LinesTray Shift Reception Features