Saving and exporting | OmniWare Pro 12 ScanSoft specification

Chapter 5

Saving and exporting

Once you have acquired at least one image for a document, you can export the image(s) to file. Once you have recognized at least one page, you can export recognition results – a single page, selected pages or the whole document – to a target application by saving to file, copying to Clipboard or sending to a mailing application. Saving as an OmniPage Document is always possible.

This chapter presents the following topics:

XSaving original images

XSaving recognition results

•Saving a document as you work

•Selecting a formatting level

•Selecting advanced saving options

•Saving to PDF

XCopying pages to Clipboard

XSending pages by mail

A document remains in OmniPage Pro after export. This allows you to save, copy or send its pages repeatedly, for example with different formatting levels, using different file types, names or locations. You can also add or re-recognize pages or modify the recognized text.

With automatic processing and using the OCR Wizard, you specify the first saving destination before processing starts. When the last available

OmniPage Pro User’s Guide

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OmniWare Pro 12 ScanSoft manual Saving and exporting

Contents

Page G a L N O T I C E S N T E N T S O C E S S I N G D O C U M E N T S O O F I N G a N D E D I T I N G D E Scanning and other information This User’s Guide Online HelpReadme File Bold Using this Guide Context-Sensitive Help Getting online HelpOnline Html Help Tech Notes Glossary Installation and setup System requirements To install OmniPage Pro Installing OmniPage ProBefore installing OmniPage Pro Setting up your scanner with OmniPage Pro Setting up your scanner with OmniPage Pro How to start the program Registering your software New features in OmniPage ProDramatic increase in accuracy Streamlined interface Formatting levels for display and saving Better proofing and verifyingSuperior page analysis Advanced saving options Introduction OmniPage Pro’s OCR capabilities What is optical character recognitionGraphics Text formatting Basic processing steps Documents in OmniPage ProBring a set of images into OmniPage Pro Perform OCR to generate editable text Image Panel OmniPage Desktop Toolbars Menu bar Text Editor Image Panel OmniPage Toolbox Thumbnails Managing documents Document Manager Deleting pages from a document Customizing Document Manager columns Closing a document OmniPage DocumentsPrinting a document How to save to OPD Why save to OPD Scanner SettingsDirect OCR Process Text Editor ProofingCustom Layout Processing documents Scanning and recognizing a single Quick Start GuideLoading and recognizing sample image files Quick Start Guide Automatic Processing overviewManual Combined At a later time Using the OCR WizardOther applications Automatic processing Stopping and restarting automatic processing Manual processing Start automatically and finish manually Combined processing Start manually and finish automatically Processing with the OCR Wizard Processing from other applications How to use Direct OCR How to set up Direct OCR How to use OmniPage Pro with PaperPort Processing with Schedule OCR Input from image files Defining the source of page images Scan black and white Input from scannerScan grayscale Scan color Brightness and contrast Scanning with an ADF Scanning without an ADF Describing the layout of the document Multiple columns, no table Single column, no tableSingle column with table Spreadsheet Automatic zoning Zones and backgroundsAuto-zone a whole Auto-zone a part of a Auto-zone a page background Manual zoningDrawing zones on an ignore background Drawing zones on a process background Process zone olive Zone types and properties Text zone brown Ignore zone grayTable zone blue Graphic zone green Make an irregular zone by addition Working with zonesDraw a single zone Split a zone Join two zones of the same typeMake an irregular zone by subtraction Table grids in the image Insert column dividers Insert row dividersMove dividers Remove dividers How to modify a zone template Using zone templatesHow to save a zone template How to delete a template file How to unload a templateHow to replace one template with another Proofing and editing Green Non-dictionary words These were recognized Editor display and viewsNo Formatting view Retain Fonts and Paragraphs view True Page view Proofreading OCR results Verifying text Verifying text Starting a user dictionary User dictionariesLoading or unloading a user dictionary Editing or deleting a user dictionary Manual training Training IntelliTrain Training files Editing paragraph attributes Text and image editingEditing character attributes Tables Paragraph stylesHyperlinks Editing in True On-the-fly editing To hear text Use these keys Reading text aloud You also have the following keyboard controls Saving and exporting Saving original images Saving recognition results Saving a document as you work No Formatting NF Selecting a formatting levelRetain Fonts and Paragraphs RFP Flowing Page FP True Page TP Spreadsheet Selecting advanced saving options Chapter Copying pages to Clipboard To send pages by e-mail Sending pages by mailTo copy pages to the Clipboard Saving and exporting Technical information Solutions to try first Troubleshooting To test OmniPage Pro in VGA mode Windows NT Testing OmniPage Pro Increasing disk space Increasing memory resources Text does not get recognized properly System or performance problems during OCR Problems with fax recognition Odma support Advanced features in Schedule OCR File types for opening and saving images Supported file types RFP File types for saving recognition results To uninstall or reinstall OmniPage Pro Uninstalling the software D E Index Processing steps, 21 Overview of processing Index