Operating the answering device | Panasonic KX-FP121AL, KX-FM131AL

Quick Start

Operating the answering device

(KX-FP121/KX-FM131 only)

Setting the unit to receive voice and fax messages automatically

1	Press AUTO ANSWER .
	● The AUTO ANSWER light comes on.

AUTO ANSWER

TAD/FAX ON

ON

2	Make sure the display
	shows the following message.

TAD/FAX MODE

●If the display does not show this message, the setting needs to be changed to the TAD/FAX mode (p. 73).

●For further details, see page 92.

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Panasonic KX-FP121AL, KX-FM131AL, KX-FP101AL manual Operating the answering device, KX-FP121/KX-FM131 only

Contents

Telephone Fax/Copy Device Answering Help InitialGeneral Welcome to the world of Panasonic facsimiles For your future reference Important safety instructions Save These Instructions Installation Handset cord Power cordConnections Telephone line cord Voice calls making Voice calls making/answeringVoice calls answering Faxes sending/receiving Faxes sending Faxes receiving Copy making Operating the answering device KX-FP121/KX-FM131 only Listening to recorded messages Erasing recorded messages Table of Contents Device Help For KX-FM131 only Accessories Included accessoriesAccessory order information To use this unit with your PC KX-FM131 only Help Help Button Help functionFor KX-FP101 Press START/SET/COPY Help Button For KX-FP121/KX-FM131 Finding the Controls Location Help Finding the Controls Or cancel programming Zoom Finding the Controls Overview Before installation Setup Shipping tape Setup Paper tray A4 paper guides Setup Paper stacker Setup Recording paper Adding paper to the paper tray Setup Connections Menu Setting the date and timeTo correct a mistake Example 315PM To delete a character Setting your logoTo insert a character Hyphen Insert Menu Stop Easy Dial Keys Characters To select characters using the Easy DialTo select characters with the dial keypad Display order of characters Hyphen Menu Setting your facsimile telephone numberTo correct a mistake To delete a number Stop Easy Dial Volumes Adjusting volumes To mute your voice to the other party Making and Answering Calls Voice calls makingTo redial the last number Hints for the speakerphone operation Helpful hint Making and Answering Calls Voice calls answeringTelephone Recall button Making and Answering Calls TONE, Recall and Pause buttonsTone button Entering pauses Touch tone or pulse Making and Answering Calls Dialling modeMenu START/SET/COPY To edit a stored station name and number One-Touch DialTo keep the telephone number secret Hyphen Secret One-Touch Dial Making a voice call using the One-Touch Dial Lower To delete a character or number Press Directory Program to exit Directory Program START/SET/COPY Easy Dial Editing a stored name and numberErasing a stored name and number Erase KX-FM131STOP NAME/TEL no Easy Dial To confirm the stored items on the displayTo search for a name by initial Press NAME/TEL no How Caller ID is displayed Caller ID Caller ID service from your phone companyCaller ID and its capabilities NAME/TEL no Caller ID Search Ex. When you search from the most recent call/oldest callCaller ID Viewing the Caller ID list on the display Stop Easy Dial NAME/TEL no Caller ID Search Caller ID Calling back from the Caller ID list NAME/TEL no Easy Dial START/SET/COPY Digital SP-PHONE Caller ID START/SET/COPY Lower Directory Program Easy Dial Menu Stop START/SET/COPY Caller ID Erasing a name/number from the Caller ID listErasing all callers’ information Caller ID Search Erase Stop Easy Dial Caller ID Automatic Caller ID list Sample of a Caller ID list Receiving a request for voice contact Initiating voice contactPress Monitor / Digital SP-PHONE while To feed more than 15 pages at a time To select the resolutionSending Faxes Sending a fax manually To stop transmission If your unit does not send a fax Sending Faxes Sending a fax using the One-Touch DialStop Resolution START/SET/COPY Fax auto redial Sending Faxes Sending a fax using the Easy Dial directory Stop Resolution START/SET/COPY NAME/TEL no Easy Dial Press Digital SP-PHONE When a fax tone is heard, pressSending Faxes Sending a fax by following the voice guide Help START/SET/COPY Digital SP-PHONE Minimum size Document weightSending Faxes Documents you can send Maximum size Sending Faxes Sending report for confirmation Fax/Copy Sample of a sending report Sending Faxes Automatic journal report Sample of a journal report Sending a fax at a specified time Sending Faxes Delayed transmissionTo cancel the delayed transmission setting Example 1130PM Press Quick Scan Sending Faxes From memoryTransmitting documents from memory Quick Scan Stop Programming the Broadcast keys with telephone numbers Using the Easy Dial directorySending Faxes Multiple stations Broadcast Adding a new name and number Sending FaxesSTART/SET/COPY Easy Dial Directory Program Example Bob To delete other stations, repeat steps 4 to Broadcast report Using the Broadcast keysTo cancel the broadcast setting Stop START/SET/COPY Broadcast Sending Faxes Overseas mode Sending Faxes Error correction mode setting Sending Faxes Connecting tone For KX-FP101 Option a Receiving Faxes Setting the unit to receive callsYou have to Set this Voice call Receiving FaxesOption C Other options For KX-FP121/KX-FM131 Option a PRE-SELECTED SettingHow you Want the unit To receive Calls Option D To answer all voice and fax calls yourself Answering all calls manually Receiving Faxes TEL modeFriendly reception feature To stop receiving the document All calls are received as faxes Receiving Faxes FAX only modeActivating the FAX only mode Pressing Auto Answer FAX only mode ring count Changing the Auto Answer setting to the FAX only mode Press Then 0 Ring pattern detection feature Receiving Faxes Distinctive Ring serviceSetting the Distinctive Ring pattern Receiving Faxes TEL/FAX mode Silent fax recognition ring count Ring twice Ring pattern when an extension telephone is connectedWill be played Call is Changing the Auto Answer setting to the TEL/FAX mode We recommend the following setup Unit will play the TEL/FAX greeting message TEL/FAX delayed ring count Silent fax recognition ring count Firmly Receiving Faxes Extension telephoneFax activation code Press Start /SET /COPY Receiving Faxes Other size documents Using the unit and a computer on the same line Receiving Faxes Memory reception alert Receiving Faxes Friendly reception KX-FP101 only Receiving Faxes Auto disconnectionFax/Copy Press START/SET/COPY Press Monitor Receiving Faxes Pager callHow your unit and pager work Redial /PAUSE Start /SET /COPY Pause Receiving Faxes Film detection Receiving Faxes Receive polling Retrieving a fax placed on another party’s machine Printing collated copies Resolution START/SET/COPY Collate Easy DialCopying Making a copy To stop copying Sample of an enlarged copy 200% example CopyingChoosing an enlargement /reduction rate Device Answering Setting up the voice message and document reception TAD/FAX modeSetup KX-FP121/KX-FM131 only When the unit detects a problem When the unit is ready to receive voice and fax callsWhen you record your own greeting message p Pre-recorded greeting messages Suggested messages Recording your own greeting messagesStop START/SET/COPY Record To check your TAD/FAX greeting message Checking your own recorded greeting messagesErasing your own recorded greeting messages To check your TEL/FAX greeting message Recording time for the TAD/FAX greeting message Voice time/day stamp When the Play Messages indicatorListening to recorded messages Playing Messages KX-FP121/KX-FM131 only Erasing recorded messages Functions while playing a message Repeating, skipping and stopping Leaving a message for others or yourself Memo messageTelephone conversation Recording KX-FP121/KX-FM131 only Remote operation card Operating from a remote locationRemote Operation KX-FP121/KX-FM131 only Setting the remote operation ID From a remote touch tone telephone When there are no new recorded messagesWhen memory is full During playback Erasing incoming messages from memory Other remote operations Changing the receive mode to TEL mode Returning the receive mode to the TAD/FAX modeTurning the pager call on or off Transferring recorded messages to another telephone Options KX-FP121/KX-FM131 only Setting message transfer Suggested message Recording a message transfer greeting messageTo check your message To erase your message Stop START/SET/COPY Menu Ring count in the TAD/FAX mode Incoming message recording time Beeps when a voice message is receivedMessage alert Recording time alert Beeps when memory is almost fullIncoming message monitor Communication message Error Messages ReportsDisplay Cause & Remedy Error Messages Error Messages / Operations General Fax sending OperationsFax receiving Copying Receive modeAnswering device KX-FP121/KX-FM131 only Power down report Operations If a power failure occursSample of a power down report When paper has jammed under the film cartridge Jams Recording paper jams When paper has jammed near the recording paper entrance Jams Jams Sending document jams Jams Sending document does not feed, or multi-feeds Left Ink Film How much film you have left Stop START/SET/COPY Ink Film Replacing the film or film cartridge Changing the film cartridge KX-FA137A Ink Film Changing the film KX-FA136A 125 Cleaning Document feeder Thermal head and black bar Print Reports For the printer test list, press Fax Voice Guidance Fax voice guidance Please hang up the handset for Reception Start reception Original Mode Original mode Display Contrast / Reset Changing the display contrast Resetting the advanced features Specifications Technical data about this product Important Information Important information Instructions to customer Index Directory 134 Error Features Summary Summary of user programmable featuresFor KX-FP101 Basic features Tone Normal Features SummaryFAX only VOX Deactivate For KX-FP121/KX-FM131 Advanced features Check 16sTAD/FAX Panasonic Australia PTY Panasonic Australia Pty. LimitedN 592 187 Incorporated in N.S.W